Program and Management Specialist - Akima
Washington, DC
About the Job
Tuvli, an Akima company, is hiring for a Program and Management Specialist to support our DoS client located in Washington, DC.
EUR/ACE requires Program and Management Specialist to coordinate and facilitate/manage foreign assistance processes and federal awards. The Program and Management Analyst is responsible for collaboration and coordination with budgetary, administration, and management tasks such as: assisting with preparing and/or tracking taskers, creating templates, creating training documents, assuring points of contacts are current; and obtaining senior level approval and/or clearance on documents. The Program and Management Analyst will also assist in drafting and formatting country/topic specific products; track budgetary approval processes; manage document libraries on the shared drive/sites. Program and Management Analyst will support the coordinator’s participation in meetings with foreign officials and other international and multilateral events that feature discussion of foreign assistance, and/or participate him/herself. They will perform office support duties to include but not limited to assembling documents in orientation binders for new staff, delivering documents to various Department offices. Incumbent(s) responsibilities include overseeing and coordinating projects and other initiatives to achieve goals.
Monitor and ensure compliance of management controls, especially in regards to grants, contracts, and interagency agreements. Provides strategic planning and indicator development advice to conducting rigorous quantitative and qualitative research evaluation research. Work with office and program staff to design and implement ongoing program monitoring systems and conduct rigorous programmatic evaluations. Must be comfortable working in a fast paced, international environment. To join our team of outstanding professionals, apply today!
Responsibilities
+ Design and implement program, management and/or performance monitoring systems
+ Provide professional and organizational development support such as developing rigorous, relevant, and useful guidance and support to assist in their conduct of SOPs, M&E, including support and guidance on working with grants officer and contracting officer representatives
+ Consult with staff, partners, and stakeholders to develop and refine monitoring and compliance support needs
+ Design and deploy data collection tools like surveys, interviews, focus groups, and observations and conduct a wide array of data analysis and reporting
+ High-level perspective to ensure projects are executed smoothly and efficiently, while also paying close attention to details
+ Serve as co-lead on SharePoint issues and training
+ Coordinate the Terrorist Financing Risk Assessment (TFRA) annual data call process
+ Support the coordination process for reviewing and selecting interns for the office
+ Assist in project and task tracking including sending out reminders and scheduling
+ Track and support division on compliance of the office’s standard operating procedures
+ Assist with the budget planning, reporting, and execution processes
+ Enter fiscal budget data in appropriate databases or spreadsheets
+ Store and maintain files and documentation in SharePoint, including but not limited to approved Operational Plans, CNs, F memos, etc.
+ Assist with project and task tracking under the Budget and Administration Director, including sending out reminders and scheduling
+ Perform office support duties to include but not limited to assembling documents in orientation binders for new staff, delivering documents to various Department offices
+ Perform as a technical analyst/lead responsible for monitoring and providing monthly reports and deliverables
+ Prepare briefing checklists, letters, reports, agendas, talking points, meeting minutes, and responses to interagency inquiries
+ Designing databases or data collection tools (e.g., survey instruments)
+ Entering and validating data
+ Assisting with the analysis of data
+ Assist in the creation or review of research reports, briefs, studies, infographics, and PowerPoint presentations
+ Editing program documents and memos
+ Maintaining core documents and other information related to the program
+ Analyzes management information requirements to develop program or administrative reporting systems including the systems specifications, data gathering and analytical techniques, and systems evaluation methodology
+ Develops reports, letters, and other documents for management programs, policies, and activities
+ Research and use government and private sector best practices to measure and improve customer service, approval workflows, and processing timelines
+ Analyze many financial, program planning, bilateral, and program evaluation documents for standard and ad hoc reports, as needed
+ Performs administrative and financial analysis; and makes recommendations for changes and improvements
+ Provides research, spreadsheet development, data collection, and analysis to the program office
+ Prepares reports such as monthly, quarterly, cumulative semi-annual and cumulative annual reports
+ Draft statements of work and assist management with the monitoring of executed tasks
Qualifications
+ Bachelor’s Degree (in related field) and/or at least 5 years’ experience in international affairs/foreign policy, business management, social science, information technology, accounting, or other related fields
+ At least Three (3) years of experience in project management and project management certification (Possess active Project Management Professional (PMP)
+ At least Three (3) years of experience in production, communication, and dissemination of information and ideas to inform and entertain via written, oral, and visual media
+ Experience developing strategies, evaluating process performance to keep teams organized, and allocate resources across projects
+ Experience using and navigating Power Apps, Power Automate, and Visio for process mapping
+ Ability to produce, research, and formulate official responses for written and verbal requests as directed by leadership
+ To prioritize and order tasks effectively, to employ a systematic approach to achieving objectives, to make appropriate use of limited resources
+ Experience with Microsoft office, cloud-based applications, Office 365, and SharePoint
+ Excellent writing, speaking, and research skills to produce independently prepared, authoritative documents under tight deadlines for consideration by senior managers in the Department
+ Ability to manage and execute all information projects, tasks and deliverables as directed
+ Ability to evaluate implementation of significant communications and policy changes with appropriate staff and senior management as necessary
+ Ability to work with subject matter experts to develop, update, or streamline communications templates, processes, and guidance
+ Familiarity in developing project and program plans, goals, objectives, and milestones involving complex programs, systems, or issues of critical importance to the entire organization
+ Knowledge in assessing project progress, conducting briefings, and preparing comprehensive reports with solutions and recommendations for top-level managers and executives
+ Active Secret Clearance
Pay Range
119,987.68 - 124,987.68
Benefits
Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.
EUR/ACE requires Program and Management Specialist to coordinate and facilitate/manage foreign assistance processes and federal awards. The Program and Management Analyst is responsible for collaboration and coordination with budgetary, administration, and management tasks such as: assisting with preparing and/or tracking taskers, creating templates, creating training documents, assuring points of contacts are current; and obtaining senior level approval and/or clearance on documents. The Program and Management Analyst will also assist in drafting and formatting country/topic specific products; track budgetary approval processes; manage document libraries on the shared drive/sites. Program and Management Analyst will support the coordinator’s participation in meetings with foreign officials and other international and multilateral events that feature discussion of foreign assistance, and/or participate him/herself. They will perform office support duties to include but not limited to assembling documents in orientation binders for new staff, delivering documents to various Department offices. Incumbent(s) responsibilities include overseeing and coordinating projects and other initiatives to achieve goals.
Monitor and ensure compliance of management controls, especially in regards to grants, contracts, and interagency agreements. Provides strategic planning and indicator development advice to conducting rigorous quantitative and qualitative research evaluation research. Work with office and program staff to design and implement ongoing program monitoring systems and conduct rigorous programmatic evaluations. Must be comfortable working in a fast paced, international environment. To join our team of outstanding professionals, apply today!
Responsibilities
+ Design and implement program, management and/or performance monitoring systems
+ Provide professional and organizational development support such as developing rigorous, relevant, and useful guidance and support to assist in their conduct of SOPs, M&E, including support and guidance on working with grants officer and contracting officer representatives
+ Consult with staff, partners, and stakeholders to develop and refine monitoring and compliance support needs
+ Design and deploy data collection tools like surveys, interviews, focus groups, and observations and conduct a wide array of data analysis and reporting
+ High-level perspective to ensure projects are executed smoothly and efficiently, while also paying close attention to details
+ Serve as co-lead on SharePoint issues and training
+ Coordinate the Terrorist Financing Risk Assessment (TFRA) annual data call process
+ Support the coordination process for reviewing and selecting interns for the office
+ Assist in project and task tracking including sending out reminders and scheduling
+ Track and support division on compliance of the office’s standard operating procedures
+ Assist with the budget planning, reporting, and execution processes
+ Enter fiscal budget data in appropriate databases or spreadsheets
+ Store and maintain files and documentation in SharePoint, including but not limited to approved Operational Plans, CNs, F memos, etc.
+ Assist with project and task tracking under the Budget and Administration Director, including sending out reminders and scheduling
+ Perform office support duties to include but not limited to assembling documents in orientation binders for new staff, delivering documents to various Department offices
+ Perform as a technical analyst/lead responsible for monitoring and providing monthly reports and deliverables
+ Prepare briefing checklists, letters, reports, agendas, talking points, meeting minutes, and responses to interagency inquiries
+ Designing databases or data collection tools (e.g., survey instruments)
+ Entering and validating data
+ Assisting with the analysis of data
+ Assist in the creation or review of research reports, briefs, studies, infographics, and PowerPoint presentations
+ Editing program documents and memos
+ Maintaining core documents and other information related to the program
+ Analyzes management information requirements to develop program or administrative reporting systems including the systems specifications, data gathering and analytical techniques, and systems evaluation methodology
+ Develops reports, letters, and other documents for management programs, policies, and activities
+ Research and use government and private sector best practices to measure and improve customer service, approval workflows, and processing timelines
+ Analyze many financial, program planning, bilateral, and program evaluation documents for standard and ad hoc reports, as needed
+ Performs administrative and financial analysis; and makes recommendations for changes and improvements
+ Provides research, spreadsheet development, data collection, and analysis to the program office
+ Prepares reports such as monthly, quarterly, cumulative semi-annual and cumulative annual reports
+ Draft statements of work and assist management with the monitoring of executed tasks
Qualifications
+ Bachelor’s Degree (in related field) and/or at least 5 years’ experience in international affairs/foreign policy, business management, social science, information technology, accounting, or other related fields
+ At least Three (3) years of experience in project management and project management certification (Possess active Project Management Professional (PMP)
+ At least Three (3) years of experience in production, communication, and dissemination of information and ideas to inform and entertain via written, oral, and visual media
+ Experience developing strategies, evaluating process performance to keep teams organized, and allocate resources across projects
+ Experience using and navigating Power Apps, Power Automate, and Visio for process mapping
+ Ability to produce, research, and formulate official responses for written and verbal requests as directed by leadership
+ To prioritize and order tasks effectively, to employ a systematic approach to achieving objectives, to make appropriate use of limited resources
+ Experience with Microsoft office, cloud-based applications, Office 365, and SharePoint
+ Excellent writing, speaking, and research skills to produce independently prepared, authoritative documents under tight deadlines for consideration by senior managers in the Department
+ Ability to manage and execute all information projects, tasks and deliverables as directed
+ Ability to evaluate implementation of significant communications and policy changes with appropriate staff and senior management as necessary
+ Ability to work with subject matter experts to develop, update, or streamline communications templates, processes, and guidance
+ Familiarity in developing project and program plans, goals, objectives, and milestones involving complex programs, systems, or issues of critical importance to the entire organization
+ Knowledge in assessing project progress, conducting briefings, and preparing comprehensive reports with solutions and recommendations for top-level managers and executives
+ Active Secret Clearance
Pay Range
119,987.68 - 124,987.68
Benefits
Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.
Source : Akima