Program Manager, International Science Reserve - The New York Academy of Sciences

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JOB TITLE: Program Manager, International Science Reserve (ISR)
REPORTS TO: Executive Director, ISR
DURATION: This position is funded for one year, with the potential for extension based on project needs and funding availability.

SUMMARY:
Responsible for the day-to-day activities and deliverables of the International Science Reserve Initiative (ISR); manages programs and events; manages relationships with scientists and key stakeholders. Works closely with the ISR team, as well as teams across the Academy, to define outreach and marketing strategies; secure resources for ISR programs and activities; and monitor budgets. The Program Manager, ISR is scientifically informed, results-driven, and passionate about preparing scientists for crisis response and mitigation.

ESSENTIAL DUTIES:

• Manage all ISR programs and activities, events, webinars and workshops, including: planning the slate of engagement events; identifying, recruiting, and coordinating with event participants; managing calendaring; coordinating with internal and external event and technological partners; and conducting outreach, as needed
• Further develop ISR programs and activities in collaboration with the ISR Executive Director
• Manage the outreach to, and the recruitment and engagement of, the ISR’s network of scientists, including through collaboration with the ISR Science Community Manager and ISR Communications Consultant
• Develop crisis scenarios in collaboration with experts for use in scientific preparation activities
• Further develop and manage new types of preparation activities, including digital games, in collaboration with experts and the ISR team
• Manage the online process to review submitted scientific proposals for crisis preparation and response to facilitate the matching of ISR resources to relevant projects
• Assist the marketing team by identifying targets for the recruitment of ISR scientists, including: countries and regions; organizations and organization types; scientific disciplines; etc., based on gaps identified in the ISR database
• Collaborate with the marketing team on the design of paid marketing campaigns for recruitment, events and activities
• Present the ISR to potential partners, as needed
• Oversee the other day-to-day activities and deliverables of the ISR, working collaboratively with the Academy’s support departments to ensure smooth program execution and continually manage relationships with key stakeholders

GENERAL RESPONSIBILIIES:

• Identify relevant opportunities and draft programmatic content for ISR activities and programs, as well as for grant proposals and other development opportunities
• Project manage all ISR programs and activities, including projects with external collaborators and/or contractors
• Manage onboarding, payment processing and other processes for consultants and contractors
• Manage relationships and liaise with ISR partners and collaborators
• Prepare reports and other substantive materials, as required
• Prepare agendas and presentations in collaboration with the ISR team for board meetings, as well as external meetings and events
• Develop and monitor event budgets and review forecasts, making timely corrections and adjustments as required
• Coordinate calendars and manage invitations across the ISR’s work, internally and externally
• Oversee and work closely with the ISR Community Manager, and manage the ISR’s online platform, to engage ISR scientists
• Identify and manage ways to communicate about and promote the ISR’s activities and members
• Take all necessary actions to comply with policies, internal controls, accounting standards, and procedures
• In collaboration with the ISR Communications Consultant, assist the Academy’s marketing by writing relevant content for publication on nyas.org or via third-party channels
• Work with the Academy staff to ensure timely electronic and/or print dissemination of project publications
• Perform other duties, as required

REQUIRED SKILLS AND EXPERIENCE:

• An advanced degree (MBA, MIP, MPH, MS, PhD, etc.) in a relevant field (e.g., science, organizational management, public policy, international relations, disaster management); or an advanced degree in another field with demonstrated experience in areas relevant to the ISR (required)
• Minimum 2-3 years of experience in industry, research, academia, non-profits/NGOs, and/or related setting (required)
• Experience, ability, and comfort in dealing with complex scientific and technical information beyond own area of expertise
• Demonstrated, strong project and/or program management skills; demonstrated ability to work with multiple teams across departments and to manage multiple parallel projects with tight deadlines
• Outstanding interpersonal and relationship management skills; track record of building trust and credibility with leaders in the field, such as researchers, government representatives, and/or members of the private sector
• Outstanding oral and written communication skills with both academic and non-academic audiences; capability to actively listen and synthesize critical issues
• Strong online research skills; grant-writing experience a plus
• Ability to “self-start,” “roll up your sleeves,” and collaborate well with a team
• Highest standards of research and integrity; unquestionable personal integrity; exudes credibility and professionalism; quickly builds confidence in others
• Strong technological skills, including but not limited to proficiency in Microsoft 365 Suite, Word, Excel, and Outlook; proficiency in or ability to quickly learn tools such as Airtable and WordPress
• Passionate and committed to the missions of the ISR and of the Academy

SUPERVISORY RESPONSIBILITIES:
None

WORK SCHEDULE/ WORK ENVIRONMENT:
The Academy operates during standard business hours Monday through Friday from 9am-5pm. Standard work week is 35 hours, unless otherwise noted.
Academy employees work on a hybrid schedule with in-office days scheduled by management. Employees must be based in New York.
This is a largely sedentary role.

COMPENSATION & BENEFITS:
Salary: $75,000- $85,000 Annually
This is Full-time, Exempt position. In addition to salary, the Academy offers a comprehensive benefits package which includes affordable health insurance, traditional retirement plan, mandatory retirement plan with Employer matching after one year, personal & career development stipend as well as liberal paid time off policies.

Additional Work Schedule/ Work Environment information:
 None

The New York Academy of Sciences is an Equal Opportunity Employer, adhering to the laws which prohibit discrimination in the terms, conditions and privileges of employment. Academy policy expressly prohibits discrimination in employment because of any legally impermissible classification, including but not limited to actual or perceived race, creed, color, national origin, sex, age, religion, and any other characteristic protected by federal, state or local laws.

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