Program Manager - JR27852-3800 - Masco Corporation
Chicago, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12230160 Department
PSD Institute for Mathematical and Statistical Innovation:
Administration and Staff
About the Department
The Institute for Mathematical and Statistical Innovation (IMSI) is a
mathematical sciences research institute funded by the National Science
Foundation. It is managed by the University of Chicago, Northwestern
University, the University of Illinois at Chicago, and the University of
Illinois at Urbana-Champaign, and is hosted at the University of
Chicago.
Job Summary
The IMSI Program Manager works closely with IMSI leadership and staff to
successfully implement IMSI events, including workshops and special
events, to fulfill the objectives of IMSI's NSF grant. IMSI generally
hosts 18-22 workshops and special events each year, with most being five
days long. The Program Manager works in all areas of event planning,
from locating suitable spaces, to managing guest lists, hotel contracts,
catering vendors, etc. The Program Manager also works closely with the
IMSI Assistant Director to communicate with workshop and special event
organizers, manage the budget, ensure that the Program Team staff
complete all tasks in a timely manner, and that all visitors'
reimbursements are completed in a timely manner. The Program Manager
also reviews surveys and suggests improvements to IMSI leadership.
Responsibilities
Develops and executes day-to-day event logistics, with minimal guidance
from others. Cultivates and maintains relationships with vendors,
organizers, and departments to support events.
Maintains list of event team tasks and ensures that team completes all
tasks in a timely manner. Re-assigns event tasks based on team
availability and needs. Collaborates with Assistant Director on team
tasks and assignments to ensure optimal team performance. Suggests
improvements to IMSI leadership, and implements approved changes.
Submits visitor funding requests to the IMSI Director and emails
approved funding details to all event visitors. Reviews and approves
visitor travel exception requests.
Responsible for ensuring that visitors' email inquiries related to
workshops and events are answered accurately and in a timely manner.
Maintains catering budget and orders catering for all events. Develops
and maintains catering vendor relationships. Responsible for ensuring
that visitor dietary needs are met.
Scouts locations for event spaces, makes recommendations to IMSI
leadership, and negotiates event space contracts.
Negotiates hotel contracts for courtesy room blocks, room blocks, and
catering.
Reviews event feedback surveys and suggests improvements to IMSI
leadership. Responsible for implementing approved changes.
Assigns visitor reimbursements to Program Team members. Emails
reimbursement instructions to funded visitors. Ensures reimbursement
data needed for the IMSI annual report is entered accurately. Ensures
all visitors reimbursements are submitted for processing in a timely
manner. Answers team questions about funding exceptions and acceptable
receipts, with assistance from the Assistant Director and the Grant
Administrator.
During workshops and events, is lead "go-to" person for visitor and
team questions. Ensures event remains on schedule. Solves most problems
and inquiries that may arise, and escalates necessary issues to
Leadership.
Creates a run-of-show for each event that details all activities,
necessary team actions, and team coverage and substitutions when
necessary. Presents run of show to team in pre-event planning meeting.
Ensures building security officers have a copy.
Primary back-up for Assistant Director to communicate with workshop and
event organizers, including answering logistical questions, and finding
creative solutions to organizer reques s. When Assistant Director is
absent, acts as the main point-of-contact for organizers.
With the IMSI Assistant Director, co-leads logistics and operations for
IMSI MSIDI special events such as Infinite Possibilities Conference,
Modern Mathematics Workshop, and Blackwell-Tapia.
With the IMSI Assistant Director, co-leads logistics of IMSI's annual
8-week summer undergraduate bootcamp, SUMSA. This includes reviewing the
previous year and adjusting communications, maintaining student lists,
tracking student attendance, leading the acquisition of dorms in
conjunction with Summer Conferences, executing student welcome and
departure events (including catering orders), and answering all student
questions in a timely manner.
Provides administrative support for a leader. Stays informed of
activities relating to programs and initiatives, apprising the leader of
issues when deemed necessary. Coordinates information flow from
leader's office.
May initiate correspondence and other written materials under own
signature or for signature of the leader. Triages emails and telephone
calls for action. Resolves a combination of some routine and complex
inquiries.
Executes day-to-day event logistics, and other moderately comp
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12230160 Department
PSD Institute for Mathematical and Statistical Innovation:
Administration and Staff
About the Department
The Institute for Mathematical and Statistical Innovation (IMSI) is a
mathematical sciences research institute funded by the National Science
Foundation. It is managed by the University of Chicago, Northwestern
University, the University of Illinois at Chicago, and the University of
Illinois at Urbana-Champaign, and is hosted at the University of
Chicago.
Job Summary
The IMSI Program Manager works closely with IMSI leadership and staff to
successfully implement IMSI events, including workshops and special
events, to fulfill the objectives of IMSI's NSF grant. IMSI generally
hosts 18-22 workshops and special events each year, with most being five
days long. The Program Manager works in all areas of event planning,
from locating suitable spaces, to managing guest lists, hotel contracts,
catering vendors, etc. The Program Manager also works closely with the
IMSI Assistant Director to communicate with workshop and special event
organizers, manage the budget, ensure that the Program Team staff
complete all tasks in a timely manner, and that all visitors'
reimbursements are completed in a timely manner. The Program Manager
also reviews surveys and suggests improvements to IMSI leadership.
Responsibilities
Develops and executes day-to-day event logistics, with minimal guidance
from others. Cultivates and maintains relationships with vendors,
organizers, and departments to support events.
Maintains list of event team tasks and ensures that team completes all
tasks in a timely manner. Re-assigns event tasks based on team
availability and needs. Collaborates with Assistant Director on team
tasks and assignments to ensure optimal team performance. Suggests
improvements to IMSI leadership, and implements approved changes.
Submits visitor funding requests to the IMSI Director and emails
approved funding details to all event visitors. Reviews and approves
visitor travel exception requests.
Responsible for ensuring that visitors' email inquiries related to
workshops and events are answered accurately and in a timely manner.
Maintains catering budget and orders catering for all events. Develops
and maintains catering vendor relationships. Responsible for ensuring
that visitor dietary needs are met.
Scouts locations for event spaces, makes recommendations to IMSI
leadership, and negotiates event space contracts.
Negotiates hotel contracts for courtesy room blocks, room blocks, and
catering.
Reviews event feedback surveys and suggests improvements to IMSI
leadership. Responsible for implementing approved changes.
Assigns visitor reimbursements to Program Team members. Emails
reimbursement instructions to funded visitors. Ensures reimbursement
data needed for the IMSI annual report is entered accurately. Ensures
all visitors reimbursements are submitted for processing in a timely
manner. Answers team questions about funding exceptions and acceptable
receipts, with assistance from the Assistant Director and the Grant
Administrator.
During workshops and events, is lead "go-to" person for visitor and
team questions. Ensures event remains on schedule. Solves most problems
and inquiries that may arise, and escalates necessary issues to
Leadership.
Creates a run-of-show for each event that details all activities,
necessary team actions, and team coverage and substitutions when
necessary. Presents run of show to team in pre-event planning meeting.
Ensures building security officers have a copy.
Primary back-up for Assistant Director to communicate with workshop and
event organizers, including answering logistical questions, and finding
creative solutions to organizer reques s. When Assistant Director is
absent, acts as the main point-of-contact for organizers.
With the IMSI Assistant Director, co-leads logistics and operations for
IMSI MSIDI special events such as Infinite Possibilities Conference,
Modern Mathematics Workshop, and Blackwell-Tapia.
With the IMSI Assistant Director, co-leads logistics of IMSI's annual
8-week summer undergraduate bootcamp, SUMSA. This includes reviewing the
previous year and adjusting communications, maintaining student lists,
tracking student attendance, leading the acquisition of dorms in
conjunction with Summer Conferences, executing student welcome and
departure events (including catering orders), and answering all student
questions in a timely manner.
Provides administrative support for a leader. Stays informed of
activities relating to programs and initiatives, apprising the leader of
issues when deemed necessary. Coordinates information flow from
leader's office.
May initiate correspondence and other written materials under own
signature or for signature of the leader. Triages emails and telephone
calls for action. Resolves a combination of some routine and complex
inquiries.
Executes day-to-day event logistics, and other moderately comp
Source : Masco Corporation