Program Manager - Texas Tech University

Major/Essential Functions

Designs, implements and manages programs and events, both in-person and online. Typical duties can include but are not limited to: planning and managing program and event marketing and communications; planning and managing program and event logistics; establishing program standards and objectives; scheduling programs and events as well as planning meetings; developing and overseeing program and event budgets; establishing and implementing timelines and ensuring deadlines are met; administering program evaluations; managing program registrations; preparing program reports; managing calendars, attendee databases, and communications related to programs, meetings, and events.
Specific duties and responsibilities include:

• Plan, organize, and manage the annual Engaged Scholarship Lunch and Learn Series, professional development workshops, the Engaged Scholarship Summit, and various councils, including booking of event spaces, contacting and communicating with speakers, vendors, and attendees, and coordinating itineraries.
• Chair and manage program planning committees, assigning tasks and facilitating collaboration across all departments within the O&E unit, and across campus.
• Plan, develop and implement email marketing, program brochures, newsletters, invitations, and other print and web collateral.
• Provide on-site management for all in-person programs and events and host virtual activities.
• Collaborate with the Program Directors, Associate Vice Provosts, and Provosts to assist in key initiatives such as Societal Impact Fellows Program, the Engaged College Program, the President’s Engaged Scholarship Awards, and K-12 initiatives and partnerships.
• Develop and manage the department's master calendar to ensure proper scheduling of activities and events.
• Act as the primary point of contact for guest speakers and participants in programs and events.
• Plan and oversee registration processes for all professional development programs and events.
• Collaborate with program directors and department leadership to ensure the upkeep of the department’s website and digital content.
• Maintain the engaged faculty mailing list and oversee the department's Teams and YouTube channels.
• Serve or lead various committees such as the Engaged Scholarship Summit, Website and Creative Team committees.
• Establish and maintain ongoing effective communications with various and wide-ranging members of the university and community.
• Other duties as assigned.

Grant Funded?

No

Minimum Hire Rate

4000

Pay Basis

Monthly

Schedule Details

8-5 M-F; occasional evening duties based on events.

Work Location

Lubbock

Preferred Qualifications

• Strong verbal and written communication skills, and creativity in program management.
• Organizational skills to manage and maintain simultaneous programs.
• Experience in program marketing, website and content management, editing, as well as social media management tools, such as Facebook, Twitter, Instagram, LinkedIn, and YouTube.

Department

University Outreach and Engagement

Required Attachments

Cover Letter, Professional/Personal References, Recommendation/Referral, Resume / CV

Job Type

Full Time

Job Group

Business Professionals

Shift

Day

Required Qualifications

Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related experience may be substituted for the required education on a year-for-year basis.

Does this position work in a research laboratory?

No

About the Department and/or College

https://www.depts.ttu.edu/provost/outreach-engagement/

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.