Program Manager, Physical Sciences - The New York Academy of Sciences

ABOUT THE NEW YORK ACADEMY OF SCIENCES

The New York of Academy of Sciences is an independent, not-for-profit organization that since 1817 has been committed to advancing science for the benefit of society. With more than 20,000 Members in 100 countries, the Academy advances scientific and technical knowledge, addresses global challenges with science-based solutions, and sponsors a wide variety of educational initiatives at all levels for STEM and STEM related fields. The Academy hosts programs and publishes content in the life and physical sciences, the social sciences, nutrition, artificial intelligence, computer science, and sustainability. The Academy also provides professional and educational resources for researchers across all phases of their careers. Please visit us online at www.nyas.org

JOB TITLE: Program Manager, Physical Sciences
DEPARTMENT: Awards
REPORTS TO: Vice President, Awards

SUMMARY:
The Program Manager will be responsible for various activities in support of the Academy’s award programs, including establishing and launching new award cycles, helping to raise award awareness among global audiences, assessing a broad range of nominations in your subject area, recruiting expert judges, explaining the honorees’ work to broad audiences through a variety of multimedia and social media platforms, designing scientific symposia to showcase honoree research, and maintaining a network of previous honorees that participate in annual symposia, awards ceremonies, and other events. You may also participate in the administration of other physical sciences–based programming at the Academy as needed, for example working with the Scientific Programs team on conferences in various areas of physical sciences.

ESSENTIAL DUTIES:

• Work with the Senior Leadership to identify, select, and establish ongoing relationships with an international cadre of judges, Scientific Advisory Council members, nominators, nominating institutions, and affiliated partners.
• Review nominations in broad disciplinary areas of physical sciences; evaluating each application according to rigorous quantitative and qualitative metrics.
• Serve as primary point of contact for judges in your topic area and programs; facilitate nominee/applicant evaluation and honoree selection by juries of expert scientists, conducted both online and in-person.
• Coordinate the preparation of multimedia materials for broad audiences that explain the impact of the honorees’ complex scientific research.
• Conceptualize and develop scientific programming for international and domestic symposia that showcase honoree research for scientific and lay audiences.
• Work with the Academy’s Senior leadership team as well as various administrative and operations departments, affiliated partners, and other vendors as needed to develop and execute domestic and international award ceremonies and other program events.
• Collaborate across Academy departments to identify potential opportunities for ongoing honoree engagement in additional Academy initiatives and publications.
• As needed, work with the Vice President, Life Sciences to conceptualize, organize, secure financial support for, and convene scientific conferences and programming in various areas of physical sciences and engineering.

GENERAL RESPONSIBILITIES:

• Develop an understanding of the Academy, its mission, strategy, and programs.
• Serve as an ambassador for the Awards program portfolio, and the Academy as a whole, through public inquiries and networking opportunities.
• Keep abreast of scientific advances relevant to program subject areas.
• Facilitate judging processes in your topic areas, including the rationale applied to all stages of honoree selection and the recruitment of judges, ensuring the highest ethical standards are applied to all aspects of the nominations and judging process.
• Prepare and review multimedia materials that explain the complex scientific concepts and impact of the honorees’ award-winning research to broad audiences across various platforms, including program websites, social media platforms, brochures, magazine articles, and press releases, as well as in short films, scripted speeches, and slide presentations showcased at awards ceremonies, symposia, and related events.
• Work with Awards team, external key opinion leaders, and program sponsors to develop content and program materials for symposia that showcase honorees; moderate scientific sessions and panel discussions as required.
• Work with the Academy’s marketing team to identify relevant outlets for awards and event promotion.
• Track the major scientific and career milestones achieved by honorees and help to promote them and their work through our social media channels and other outlets as appropriate.
• Work with the senior Leadership, program administration partners, and sponsors to manage compliance, Sunshine Act, fiscal, and other reporting requirements.
• Work with Senior leadership, other team members, and sponsors to continuously evaluate and strive to improve the awards processes and implementation.
• Author grants and sponsorship proposals for program support from government agencies, private companies, medical education, foundations, and individuals.
• Review applications and select individuals for Poster Presentations, Travel Fellowships, and Poster Prizes.
• Write and review program and post-conference reports for supporters.
• Provide general support and other duties as assigned by the leadership.​​​​​​​

REQUIREMENTS:

• PhD required in an appropriate subject area of Physical Sciences.
• Professional experience outside of academic research. This may include activities pursued in parallel to a research career, for example outreach activities or committee service, or more formal professional experience working in scientific publishing, non-profit, etc.
• Post-doctoral or related experience in academia, government, or industrial research, and/or science publishing a plus. 
• Outstanding oral and written communication skills.
• Experience, ability, and comfort in dealing with complex scientific information beyond own area of expertise.
• Experience with grant writing and program management a plus.
• Experience in global academic ecosystems outside of the US a plus.
• Ability to work with multiple teams across departments and to manage multiple parallel projects with tight deadlines.
• Desire to work in a team environment.

WORK SCHEDULE/WORK ENVIRONMENT:
The Academy operates during standard business hours Monday through Friday from 9am-5pm Eastern Time. Standard work week is 35 hours, unless otherwise noted.

The Academy offers flexible and hybrid work schedules, with in-office scheduling based on business need. Employees must be based in New York.

The work will be performed using standard computer equipment. Employee must be comfortable using a large suite of applications and tools including calendar, email, virtual calling and video conferencing. This role is largely sedentary.

ADDITIONAL WORK ENVIRONMENT/PHYSICAL DEMANDS:
Travel: Some domestic and/or international travel (5%) may be required most likely to the United Kingdom, Israel, Japan, India and/or Europe.

SUPERVISORY RESPONSIBILITY:
None.

COMPENSATION & BENEFITS:
Salary: $75,000 annually
This is Full-time, exempt position. In addition to salary, the Academy offers a comprehensive benefits package which includes affordable health insurance, retirement plan with matching employer contribution, personal & career development stipend as well as liberal paid time off policies.

This job description should not be considered all-inclusive. It is meant to be a summary of expected tasks, responsibilities, and duties to help guide Employees in their work.  The employee understands that the job description is neither complete, nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities beyond those listed in the job description with or without notice.

The New York Academy of Sciences is an Equal Opportunity Employer, adhering to the laws which prohibit discrimination in the terms, conditions and privileges of employment. Academy policy expressly prohibits discrimination in employment because of any legally impermissible classification, including but not limited to actual or perceived race, creed, color, national origin, sex, age, religion, and any other characteristic protected by federal, state or local laws.

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