Program Manager - Association Management Center

About Us

Association Management Center (AMC) is a trusted partner to more than 28 leading associations and professional societies. Our talented team of more than 150 professionals provides the day-to-day operational management for our clients to achieve their business goals. We are proud to support our clients in the impactful work they do and to create a workplace in which all are welcomed and celebrated for the diverse skills, experiences, and backgrounds they bring. At AMC, you’ll join a dynamic team of collaborative, innovative, and supportive professionals and can "Achieve What You Believe."

About the Role

The Program Manager (PM) will manage the operations of the Substance Abuse and Mental Health Services Administration (SAMHSA)-funded Recognizing and Eliminating disparities in Addiction through Culturally informed Healthcare 2.0 (REACH 2.0) program. The program goal is designed to increase the number of medical students and residents trained as addiction specialists in working with racial and ethnic minoritized populations with substance use disorders. This is a new 5-year grant funded program and position for our client, the American College of Academic Addiction Medicine, (ACAAM). Consortium partners are New York University-Langone School of Medicine, Yale School of Medicine, and Baylor College of Medicine.

Under the guidance of the Executive Director/Primary Investigator, the PM will manage the day-to-day operations of the program, communications with co-primary investigators/medical directors, scholars/students, faculty, consultants, and vendors. The PM will be responsible for organizing and managing all virtual and in-person events for the scholars and mentors.

Responsibilities include preparing materials and adhering to budgets for the grant, monitoring expenditures, and monitoring financial consultant contracts. This position will supervise a project coordinator also supporting this program. The PM will lead and coordinate activities across the ACAAM multidisciplinary team made up of a project coordinator, communication coordinator, and other shared services.

This role is an excellent opportunity to apply strong project management skills, engage with leaders in the field of academic addiction medicine, and be part of important work to address inequities in healthcare and improve treatment of individuals with substance use disorders.

Responsibilities:

Program Operations

• Under the direction of the PI, implement strategic plans and day-to-day activities for the project
• Supervise project coordinator
• Lead interdepartmental teams to carry out project activities
• Lead communication between all consortium program coordinators and coordinate activities
• Manage recruitment, application, and selection processes of scholars and mentors
• Oversee logistics and meeting planning for Advisory Board and partners
• Oversee implementation of in-person and virtual scholar events including monthly webinars.
• Communicate with scholars, mentors, and others involved in projects.
• Oversee work of contracted vendors
• Attend grant recipient meetings and trainings with the Principal Investigator
• Ensure a welcoming and customer-service culture to support all scholars, mentors, and partners participating in the program.

Communication & Outreach

• Create and update website content on a regular basis and ensuring accurate and timely information
• Lead outreach and recruitment strategies including social media campaign and coordinate activities with communications coordinator

Grants Management

• Manage the program budget, coordinate check disbursements with finance team
• Track and monitor key performance indicators (KPIs) and measures with program evaluator
• Support and submit timely and accurate required reporting under the direction of the PI to SAMHSA

Supervisory Relationships:

• Reports directly to the Executive Director/Principal Investigator
• Directly supervise program coordinator

• Bachelor’s Degree required. Master’s preferred.
• PMP Certification a plus
• 5 years’ experience in program administration, especially related to professional and leadership development programs
• Knowledgeable about career and professional development programs
• Excellent communication and relationship management skills
• Excellent writing skills
• Experience with education events/meeting planning
• Knowledgeable about outreach and social media strategies
• Knowledge of diversity, equity, and inclusion principles or healthy equity
• Experience working on federally funded grant programs preferred
• Experience with academic and professional medical programs or culture a plus
• Ability to travel 1-2 times annually (or more if needed to support and further program dissemination). Ability to travel by all modes of transportation including car, plane and train.

Why You’ll Love It Here:

AMC was founded on the core values of Caring, Mutual Trust, Respect, and Integrity. Employees will enjoy being part of a team that embraces a high-performance culture and fosters accountability, personal growth and client success.

Our wide range of benefit offerings include:

• Generous paid time off (20+ days!)
• 12 paid holidays
• Medical, vision and dental options, along with life insurance and an Employee Assistance Program.
• Financial wellness benefits including 401(k), FSA & HSA, employer-paid life and AD&D insurance; paid leave & disability programs.
• Professional development, tuition & certification assistance; internal advancement opportunities.
• Unwavering commitment to Diversity, Equity, Inclusion and Belonging.

Compensation:

• $75-$90K annually. Within this range, individual pay is determined by relevant factors, including job-related skills, experience, market data, work location, and education or training.

Location:

• This is a hybrid role in Schaumburg, IL. Employees who reside within 50 miles of the office are expected to work onsite one day per month. At times, there may be circumstances that require additional visits to the office.
• Candidates who live more than 50 miles from the office, including in and out of IL, may be considered for a remote opportunity. Out of state applicants may be eligible for hire, depending on the state in which they reside.
• Applicants must be located and authorized to work in the US on a full-time basis now and in the future. We are not able to sponsor candidates requiring work authorization.

Association Management Center is an equal opportunity employer. We are committed to building a diverse team in which all employees are welcomed, valued and respected for their individual strengths, perspectives, and contributions.

Disclaimer The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.