Program Manager, Transportation & Admin Support - YMCA of Greater Seattle

We are dedicated to removing institutional and systemic barriers that result in oppression and racism

We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner

Job Summary Supports overall coordination and management of transportation functions for a YMCA Youth Development, while supporting the daily administrative functions of one or more branch programs

We have an awesome opportunity for the essential position of Part Time Program Manager

In this role, you will provide administrative support to a branch or department

You will be a key player in executing work and implementing office workflow

Hiring Range: $26.70 - $30.37/hour Responsibilities + Support development and management of detailed plans for field trips, including setting itineraries, identifying destinations, and ensuring compliance with organizational policies and safety guidelines

+ Coordinate the reservation of buses, ferries, and other transportation modes, ensuring timely bookings and optimal routes for all field trips

+ Create and maintain comprehensive schedules for all trips, communicating key details to participants, instructors, and transportation providers to ensure smooth operations

+ Provide on-site support for participant check-ins, ensuring attendance records are accurate and offering assistance with any logistical or safety issues

+ Monitor and track any changes to summer participant transportation arrangements, including location changes, cancellations, and adjust arrangements accordingly

+ Serve as the primary point of contact for transportation vendors, negotiating contracts, coordinating services, and resolving any issues or disputes that may arise

+ Maintain detailed records of all logistics, including transportation bookings, participant attendance, and incident reports, and generate summary reports for internal review and analysis

+ Manage schedules and scheduled maintenance for the entire fleet of YGS mini-buses + Support daily registration support for Youth Development programs as needed

+ Other duties as assigned POSITION TYPE/EXPECTED HOURS OF WORK This is a part-time, hourly position, and hours of work and days are typically Monday through Thursday

Occasional evening and weekend work may be required as job duties demand

WORK ENVIRONMENT This job operates in a professional office environment

This role routinely uses standard office equipment

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

While performing the duties of this job, the employee is regularly required to talk or hear

The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

This position requires the ability to occasionally lift office products and supplies, up to 20 pounds

This position requires driving: Potential offers will be contingent upon meeting the following conditions: Being 21+, having a valid driver's license for at least three years and possessing a driving record that meets Y standards (no more than two moving violations within the last three years, no significant incidents such as reckless driving, DUI/DWI, no tickets 20+ miles above the speed limit etc

within the last 5 years)

You must also pass a drug screen that will test for impairing substances, including marijuana

Code of Conduct for Applicants (https://seattleymca.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=191063&hashed=999166779) Qualifications + Bachelor’s degree in relevant program or equivalent education or experience

Other applicable education, training, and experience, which provide the knowledge, abilities, and skills necessary to perform effectively in the position will be considered

+ One year or more of related experience, with proven experience in customer service

+ Intermediate computer skills and experience with Microsoft Office suite

+ Ability to visit sites and move YMCA fleet vehicles between locations

PREFERRED EDUCATION AND EXPERIENCE + Prefer knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.)

+ Ability to speak any language in addition to English

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility

We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities

“YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment

Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran , or any other status protected by local, state , or federal law

We are a drug & alcohol-free workplace; all job offers are contingent on the results of a background check and (on applicable jobs) drug screening, including screening for marijuana

We participate in the Federal E-Verify system

If you need assistance of any kind with the application process, reach out to recruiting@seattleymca.org or the HR department at 206.382.5082.” Coordinator, Resource, Personnel, HR, Resources, Clerk MISSION STATEMENT: Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body

OUR VALUES: + Respect + Responsibility + Honesty + Caring + Passion for Excellence