Program Manager - US PREP - Texas Tech University

Major/Essential Functions

Leads Procurement and Travel Reimbursement

• Procurement and Reimbursements:
  • Process procurement requisitions and travel reimbursements for the US PREP team, providers, and district partners.
  •     Submit purchase orders, invoices for non-employee consultants, and TTU employee travel reports ensuring compliance with TTU policies.
• Financial Tracking:
  •     Assist in the monthly tracking of p-card transactions using Chrome River and  SmartSheet.
  • Prepare monthly reports for submission to the Procurement office.
• Budget Tracking:
  • Track budgeted travel reimbursements as they are processed via the TTU travel system or procurement services using SmartSheet.
• Organizational Support:
  • Utilize the US PREP travel inbox to organize incoming travel documents into appropriate folders and archive them once processed.
• Report Preparation:
  • Assist in preparing reports for funding agencies, the COE Research Office, and other requested or required reports as needed.

Event & Social Media Coordinator

• Event Planning:
  • Plan and coordinate both small-scale and large-scale events for US PREP, ensuring all logistical details are managed effectively
• Vendor Coordination:
  • Work closely with Marriott representatives and other vendors to secure venues, accommodations, and necessary services for events
• Procurement and Processing:
  • Process food and material forms required for events, ensuring all procurement is handled in accordance with TTU policies and procedures
• Budget Management:
  • Assist in managing event budgets, tracking expenditures, and ensuring cost-effective solutions for event needs
• Administrative Support:
  • Provide administrative support during events, including organizing materials, coordinating schedules, and addressing any issues that arise
• Support with team communication:
  • Develop templates for monthly team newsletters
  • Work with executive team to write newsletters
• Manage US PREP communications and social media platforms:
  • Leverages a range of communication mediums and social media platforms, including organizing social media posts

Grant Funded?

Yes

Minimum Hire Rate

4000

Pay Basis

Monthly

Work Location

Lubbock

Preferred Qualifications

Education & Experience

• Bachelor's degree and experience in project management and event planning
• Preferred experience with writing and editing news releases
• Preferred experience in processing travel, purchase orders, and p-card reconciliation in a higher education setting

Personal Characteristics

• Possess strong project management skills
• Ability to communicate well with all levels of professional individuals verbally and in writing
• Ability to be flexible and pivot as changes are needed
• Have strong initiative and be able to work in a fast-paced office with many on-going projects
• Ability to anticipate needs and generate solutions, including structures & processes

Department

US PREP National Center

Required Attachments

Cover Letter, Resume / CV

Job Type

Full Time

Job Group

Business Professionals

Shift

Day

Required Qualifications

Bachelor's degree and four years of experience developing or managing programs or projects. Additional job related experience may be substituted for the required education on a year-for-year basis.

Does this position work in a research laboratory?

No

Safety Information

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.
About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.