Program Specialist - DETAIL NTE 120 DAYS - Veterans Affairs, Veterans Health Administration

Summary The incumbent serves as a Program Specialist for the Department of Medicine, within Program Specialist for ICU, Pulmonary, and Lung Cancer Screening Program, working with the ACOS and Section Chiefs on planning and implementation of new clinical initiatives in the department. Provides full support on administrative matters affecting patient care and organizational policy, and supports the teams responsible for planning, organizing, developing, directing, and evaluating new clinical initiatives Responsibilities Major duties and responsibilities include but are not limited to the following: The Program Specialist provides ongoing support in program planning, budgeting, contracting, personnel and equipment decisions affecting departmental administrative and clinical operations. Provides planning and administrative support for the development of new clinical initiatives and programs in the department under the direction of the ACOS and the Section Chiefs responsible for these programs. The incumbent will be responsible for working with the ACOS, AO and Section Chiefs in the development and implementation of new clinical programs/initiatives, serving as a liaison with other operating units in the facility in order to effectively plan and implement these new programs/initiatives. The Program Specialist will be responsible for leading and/or actively participating in projects requested by departmental leadership. Coordinates all aspects of each special project to ensure that objectives are achieved. Utilizes advanced planning, organizational, and management principles and practices to plan, design, and conduct professional studies in such areas as the acquisition, development, analysis, and presentation of population-based planning data, health and economic demographics, and patient care and work performance to enhance the efficiency of the operation of the health care system. Examines routine and highly complex operations systems, problems, either potential or real, and determines, in priority order, actions necessary to resolve the problems upon which recommendations for their resolution can bemade. This procedure often involves the extensive collection of data from multiple sources across organizational lines. Coordinates cross-organizational projects involving more than one service and ensures completion of the projects within the prescribed time frame. Implements appropriate planning procedures to accomplish programs, projects, or needs. This may involve data collection, data analysis, and preparation of recommendations resulting from special studies concerning problems of staffing, equipment, budget cost containment, space availability and assignment, work simplification/organizational realignments or reorganization, report requirements, productivity, automated management information system, etc. Develops and implements management information monitors for tracking status of administrative service resources and operational parameters relative to service performance and strategic goals/plans as needed. The incumbent will prepare written correspondence, reports and presentations for leadership that are clear, concise, and complete and require few revisions of content on issues as assigned. Work Schedule: Monday - Friday, 8:00am-4:30pm (this is a Detail Not to Exceed 120 Days) Telework: VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Program Specialist - DETAIL NTE 120 DAYS/PD915510 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/04/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Providing ongoing support in program planning, budgeting, contracting, personnel and equipment decisions affecting departmental administrative and clinical operations. Leading and/or actively participating in projects requested by leadership and coordinating all aspects of each project to ensure that objectives are achieved. Utilizing advanced planning, organizational, and management principles and practices to plan, design, and conduct professional studies in such areas as the acquisition, development, analysis, and presentation of population-based planning data, health and economic demographics, and patient care and work performance to enhance the efficiency of the operation of the health care system. Implementing appropriate planning procedures to accomplish programs, projects, or needs to include data collection, data analysis, and preparation of recommendations resulting from studies concerning different departmental problems. Preparing written correspondence, reports and presentations for leadership that are clear, concise, and complete. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or LLM, if related to the work of the position. One year of graduate education is 18 semester hours or the number determined by the school attended to represent one year of full-time study. (Transcripts must be submitted). OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first year of graduate level education. Only education in excess of the first 18 semester hours (i.e., beyond the first year of graduate level education) is creditable towards meeting the specialized experience requirement. (Transcripts must be submitted). You will be rated on the following Competencies for this position: Planning and Evaluating Project Management Technical Competence Human Resources Management Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although may involve periods of walking or standing toobserve work operations. Requires use of computer on a daily basis. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Transcripts must be official or unofficial college transcripts. A copy of your certificate/degree or screenshot of your current classes are not a replacement of your transcript and they will not be used in the qualifying process. Your transcript must include your name and the name and full address of the institution. If the position has an education requirement or you are qualifying based on education, you need to list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses in your resume. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. VA Healthcare System Serving Ohio, Indiana and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being.