Program Specialist IV - Abacus Service Corporation
Austin, TX 78756
About the Job
| Candidates Request Form | ||||||||||
| 1 | Job Title | Program Specialist IV | ||||||||
| 2 | Client Company/Dept. Name | The Texas Department of State Health Services (DSHS) | ||||||||
| 3 | Address | DSHS Central Campus, 1100 W. 49th Street | City Name | Austin | State Name | TX-Texas | Zip Code | If others (Address) | 78756 | |
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| 6 | Duration of the project | Project Start Date | September 1, 2024 | Project End Date | August 31, 2025 | Due date for Resume submission | 08/28/2024 | |||
| 7 | No. of Openings | 1 | No. of Maximum Submissions | 1 | ||||||
| 8 | Job Description | DSHS is looking to fill a position to assist the Executive Clerk conduct executive communications. Under the guidance of the Clerk, manages, and facilitates the flow of written information from external stakeholders and DSHS staff to the DSHS Commissioner and executive leadership team including letters, emails, memos requesting Commissioner action, informational memos, reports, and briefing documents. Essential Job Functions: (35%) Coordinate the response, review, and completion of all executive correspondence submitted to the Commissioner and/or executive leadership for approval and signature. Manage and monitor all documents prior to distribution under the Commissioner's signature. Reviews responses for clarity and compliance with DSHS standards. Ensures that information is clear and consistent with DSHS policies and procedures. (35%) Works with divisions, government affairs, communications, consumer affairs, Chief Financial Officer, Office of General Counsel, and others as required to ensure that all documents submitted for Commissioner's approval have undergone required department review and approval. Returns Commissioner decisions to the appropriate division or center. (20%) Help Executive Clerk maintain an effective executive correspondence tracking process. Follows guidelines, policies, and operational procedures for executive correspondence. (10%) Other duties include actively participating in a supporting role to meet the agency's obligations for the COVID-19 disaster response and/or recovery or continuity of operations activation. May assist the Executive Clerk with setting up a new database archive system and with transferring data into the system. |
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| 9 | Skill set info | Knowledge, Skills, and Abilities: Skill in reviewing, revising, and/or editing written documents. Skill in managing multiple and competing priorities. Skill in use of computer related equipment, including the use of Microsoft Office Suite to include word processing, spreadsheet, and database software programs, also Adobe Acrobat. Skill in organizing files and administrative materials so they are easily retrieved. Ability to establish effective working relationships with staff at all levels of an organization. Ability to work independently and make timely and effective decisions. Ability to work under pressure and meet deadlines. Ability to organize and present information effectively, both orally and in writing. Ability to interpret and apply DSHS and HHS System policies and procedures. Ability to maintain confidentiality of sensitive information. Knowledge of DSHS and/or health and human services programs and services. Experience setting up databases using online platforms. Experience and/or ability using mail merge. Initial Selection Criteria: One (1) year of direct experience with DSHS working in the same capacity as the job description. Minimum one year experience in written and verbal correspondence, clerical skills, data management, Microsoft Office suite products, and public health. |
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| 10 | Education | |||||||||
| 11 | Certifications (if required) | |||||||||
| 12 | Documentation Required for submission | Resumes | ||||||||
| 13 | Work Hours | |||||||||
| 14 | Account Manager Name (Proposal Team) | |||||||||
| 15 | Work authorization required | US Citizen Only | ||||||||
| 16 | Relocation is accepted | No | ||||||||
| 17 | Remote work | No | ||||||||
| 18 | Additional Notes if any | Hybird. | ||||||||
| Candidates need to be onsite for 3 days at the Agency facility | ||||||||||
- Expected Start Date: September 1, 2024.
- Hybrid: 3-days onsite and 2 days remote.
- Duration: 1 year.
- Location: DSHS Central Campus 1100 W. 49th Street, Austin, Texas 78756 HHS Region No. 7.
Source : Abacus Service Corporation