Project Accountant - Timberline Construction

Position Summary:

The Project Accountant is responsible for processing the Document Control Forms, generated by the PM or APM, in Sage/Procore for all subcontractor commitments and purchase orders.

Essential Duties & Responsibilities:

Project Administration

• Prepare project subcontracts, purchase orders, change orders and required documents for submission to the subcontractor and for approval by the Project Manager. Review all executed Subcontracts and Purchase Orders for changes by the subcontractor.
• Maintain a formal document control/tracking system to ensure all documents have been returned timely and are in compliance per the subcontract requirements and owner contract when required.
• Manage and provide continuous follow up with respective project manager on all outstanding project documents ensuring all required subcontractor documents have been fully executed and insurance certificates and bonds are in house prior to the subcontractor commencing work. Reports weekly to the CFO any deficiencies.
• Responsible for creating electronic job file folder for each project in Sage/Procore
• Create and maintain internal project files and documents.
• Responsible for maintain TCC's AIA software license and prepares AIA contract documents for PX's as needed.
• Maintain the Master Subcontractor files and tracker.

Accounts Payable

• Receive, review and process all project subcontractor/vendor invoices and requisitions for compliance with contract requirements. Identify issues and resolve with project manager. Enter invoices and requisitions in A/P upon PM invoice approval.
• Distribution of open payables and outstanding document reports to CFO
• Ensure vendor compliance with TCC deadlines for timely billing cycles
• Manage TCC approval process for invoices/requisitions on assigned jobs
• Implement joint check process when required
• Assist with the check run process and accounting closing schedule
• Distribute required reports within accounts payables

Accounts Receivables/Owner Requisitions

• Prepare all assigned project requisitions to Owner in accordance with contractual billing cycles.
• Process all documents associated with the Owner requisition, i.e. G702, G703, lien waivers, Billing Back-up Report, etc.
• Manage requisition process of various contract types, i.e. Lump Sum, GMP, T&M, Fully Substantiated, etc
• Knowledge of contract between TCC and Owner

Cost Reporting

• Assist PM with change orders to ensure accurate field estimates are entered for CTC meetings.
• Attend CTC meeting as needed

Miscellaneous

• Provide job status information to TCC staff as needed
• Provide office support functions as needed when others are out of the office
• Filing, photo copying and other administrative duties as needed
• Problem solve with team for job related finance and contract challenges

Timberline Construction Corporation is proud to be an equal opportunity employer. We do not discriminate based upon race, color, national origin, religion, sex, pregnancy, age, disability, genetic information, sexual orientation, gender identity, veteran or military status, or any other applicable characteristic protected by law.