Project Admin - INSPYR Solutions

Title: Project Admin
Industry: Banking
Duration: 6+ months
Location: New York, NY (400 Park Avenue New York, NY 10022 US)
Rate Range: $33-35.85 /hr
Work Requirements: US Citizen, GC Holders, or Authorized to Work in the U.S.

Qualified candidates please send Resume directly to Jenna HInkle at jhinkle@inspyrsolutions.com. 

Summary:
Manager would like to see a candidate with "adaptability, ability to be able to handle pushing back (sometimes to senior management), ability to juggle multiple priorities. Project admin needs to be able to roll with the punches and be extremely organized to complete all the fires that come up during the day, yet keep every plate spinning. Needs great communication skills and an interest in chaos management. No task too small - everything from answering phones, reception, facilities, ability to grow into managing my NY team and take things off my plate. This office ops team is in office 4 days/week."


Job Summary:

• Provides support and coordination in the consistent and effective application of policies, procedures, and practices related to Chief Office Operations and Administration Management.
• The position will encompass a wide array of functions, including new colleague onboarding as well as coordination of various office management elements to ensure exemplary client and colleague experience.
• Additionally, this role will include working with the Administration Director to help organize and execute special projects.
• Support the CNR Administration Director with meeting scheduling, collection and dissemination of meeting materials, event planning, budget and expense tracking, meeting minutes and action items tracking, project communications, other ad-hoc requests.
• Assist with space planning, colleague seating, and maintain accurate floor plans for all office locations.
• Function as the point-of-contact for various facilities items such as security system, ID badges and supports the set-up and/or modifications of office space including coordination of logistics.
• Establish, organize and supervise the maintenance of business unit records and retention of records, ensuring complete accuracy and confidentiality.
• Assist with Business Continuity plans and activities.
• Provide support with upkeep of facilities and liaise with building management and vendors. Track all facility repairs and maintain office equipment in good working condition.
• Manage print and marketing material in inventory as well as reprints.
• Process invoices and expense reports.
• Provide back-up for the reception desk.
• Work closely with Administration Direction on ad-hoc projects.
• Manage Office Operations team deliverables to ensure exception service to clients.
• Knowledge of Microsoft Excel, Word, PowerPoint and Outlook are required.
• Ability to establish relationships and work effectively with all levels of the organization.
• Basic understanding of project management.
• Ability to manage competing priorities with strong organizational skills.
• Ability to multi-task.
• Minimum 4 years of experience administrative support role.
• Minimum 4 years of experience in using Microsoft Office applications.

Our benefits package includes:

• Comprehensive medical benefits
• Competitive pay
• 401(k) retirement plan
• ...and much more!

About INSPYR Solutions
Technology is our focus and quality is our commitment. As a national expert in delivering flexible technology and talent solutions, we strategically align industry and technical expertise with our clients' business objectives and cultural needs. Our solutions are tailored to each client and include a wide variety of professional services, project, and talent solutions. By always striving for excellence and focusing on the human aspect of our business, we work seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at inspyrsolutions.com.

INSPYR Solutions provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, INSPYR Solutions complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities

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