Project Administrative Assistant - Masco Corporation
Chandler, AZ
About the Job
Job Description
The Project Admin (PA) will assist and support the Project Manager (PM) and Assistant Project Manager (APM). Track daily paperwork, timecards, field daily reports and other various forms using Microsoft Excel, and other Microsoft programs.
Duties and responsibilities:
Payroll Functions
Process timesheets (receive daily reports from field, input data into timesheets, send to payroll department)
Process new hire paperwork (receive new hire paperwork, send to payroll, create new personnel timesheet, add new personnel to field dailys)
Process ROF and live checks (receive layoff information from superintendent, request live check from payroll, print check and get signature)
Process and submit expense reimbursements (receive expense receipts, fill out expense form, check validity and enter into tracking spreadsheet, submit to PM for signature)
Gather and submit market recovery documentation to Executive Coordinator (receive timesheets from site safety and submit to Executive Coordinator for review)
Project Team Support
Project Management & multi-departmental clerical support (document printing, scanning, copying and label printing, wire label printing, CX packet printing)
Send OFCI equipment delivery reports to GCs (receives equipment packers from field, fill out/file/send receiving report to GC)
Send field daily reports to GCs
Order office supplies
Plan monthly appreciation lunches
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Skills and Requirements
Previous experience in an administrative role (preferably supporting construction projects)
Past experience working with Excel
Timesheet knowledge
Process oriented and organized Administrative assistant experience supporting construction projects
Past experience handling payroll for employees
Past experience enrolling employees in Orientation Trainings null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.
The Project Admin (PA) will assist and support the Project Manager (PM) and Assistant Project Manager (APM). Track daily paperwork, timecards, field daily reports and other various forms using Microsoft Excel, and other Microsoft programs.
Duties and responsibilities:
Payroll Functions
Process timesheets (receive daily reports from field, input data into timesheets, send to payroll department)
Process new hire paperwork (receive new hire paperwork, send to payroll, create new personnel timesheet, add new personnel to field dailys)
Process ROF and live checks (receive layoff information from superintendent, request live check from payroll, print check and get signature)
Process and submit expense reimbursements (receive expense receipts, fill out expense form, check validity and enter into tracking spreadsheet, submit to PM for signature)
Gather and submit market recovery documentation to Executive Coordinator (receive timesheets from site safety and submit to Executive Coordinator for review)
Project Team Support
Project Management & multi-departmental clerical support (document printing, scanning, copying and label printing, wire label printing, CX packet printing)
Send OFCI equipment delivery reports to GCs (receives equipment packers from field, fill out/file/send receiving report to GC)
Send field daily reports to GCs
Order office supplies
Plan monthly appreciation lunches
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .
Skills and Requirements
Previous experience in an administrative role (preferably supporting construction projects)
Past experience working with Excel
Timesheet knowledge
Process oriented and organized Administrative assistant experience supporting construction projects
Past experience handling payroll for employees
Past experience enrolling employees in Orientation Trainings null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to HR@insightglobal.com.
Source : Masco Corporation