Project Administrator - Iovino Enterprises

Come bridge the gap between you and your career goals! MLJ was recently awarded MTA Construction & Development's $118 million contract to provide Design-Build Services for ADA Improvements at 3 Metro-North Railroad stations in the Bronx -- Botanical Garden, Williams Bridge, and Woodlawn Stations. We are seeking a Project Administrator to join our team on this exciting project!

Recently ranked as a best U.S. construction workplace by Fortune Magazine, MLJ Contracting is driven by passion and built on trust. When you work at MLJ, you work for a company that values your well-being, your talent, and your career aspirations. If you are looking for a fulfilling career, come join our family and turn big ideas into even bigger realities.

As a premier general contractor in the heavy construction market, MLJ Contracting successfully performs major public works projects for client agencies across the New York city area. Proud of our quality workmanship and engaging projects, we always maintain the highest standards of safety and professionalism. Want to build a career that stands the test of time? Join MLJ and lay the foundation for a better future.

The Project Administrator is the "traffic cop" for the project team. All communications and records are made to/through the Project Administrator who will ensure that they are properly logged, stored, and where appropriate entered into Owner-Provided Software.                                                                             

EDUCATION/ CERTIFICATIONS

• High School Diploma required.
• Associate's or Bachelor's degree in business administration or related field preferred (or equivalent experience).                               

KEY RESPONSIBILITIES

Timekeeping/Payroll

• Receive daily crew sheets (scanned and emailed) from the Superintendent and enter payroll into timekeeping system
• Store crew sheets in an organized folder on the project folder for each project Assigned.
• Organize and store daily sign-in sheets provided by project staff (scan and email) into appropriate folder established for this purpose

Daily Reports

• Receive (scanned) daily reports from Superintendent, Quality Manager, and Contractor Safety Engineer (CSE)
• Enter into ASITE (MTA C&D System) and also store in appropriate folder set up for the project
• Follow up with Super, QM, and CSE to ensure that reports are received timely.

Employee Records

• Maintain Excel spreadsheet (to be established) with names of project staff and applicable certifications (e.g., OSHA, Track Training, etc.)
• Identify certifications coming due in less than a to-be-determined number of days.

Submittals

• Receive submittals (electronically) from MLJ Engineers and Subcontractors.
• Store submittals on project folder and enter into ASITE
• Distribute responses from agency/designer when received to the project team.

Material Receipt

• Receive delivery tickets from project staff as received.
• Organize and "claim" in CMiC for payment

Payment

• Support in the preparation of monthly payment package to the owner including all required backup from Subcontractors and MLJ.
• Handle certified payrolls.
• Make necessary payments for certifications and other required forms.
• (DCB will be prepared and negotiated by the Project Manager or designee at the job)
• Enter M/W/DBE information into the Owner-provided system.

QUALIFICATIONS OF THE POSITION

• Minimum 3 years of experience in the construction industry.
• Strong verbal and written communication- internal employees and external vendors.
• Highly proficient in selected software (Excel, Word, Outlook).
• Knowledge of CMiC and ASITE is a plus.
• Ability to make decisions, work independently, and respond in a timely manner.

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