Project Coordinator 2+ Years - KPFF Consulting Engineers

KPFF Consulting Engineers provides civil and structural engineering services to architects, government agencies, developers, contractors, and institutional clients. A professional and collaborative environment, we are dedicated to growing with our employees and allowing people to pursue their passions. This is a great opportunity to join a collaborative team at an award-winning Structural Engineering Firm.

The ideal candidate would have worked within the engineering or construction industry previously, assisted in Construction Administration tasks, desires to work with a team, very organized, flexible with team needs, and has a history of providing excellent service.

Benefits

KPFF is proud to provide our qualifying employees with benefits options that fit their unique lives, including:

• • 7 paid holidays, and 2 floating holidays for you to use each year.
  • 2 weeks of vacation annually, with competitive seniority-based accruals.
  • 2 weeks of personal and sick time to care for yourself and your family members.
  • KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
  • KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
  • 40-hour work schedule, Monday through Friday.
  • Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
  • Semi-annual Bonuses.
  • Opportunities for educational events, relationship building, and fun!
  • This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Requirements

• 2 years of full-time experience as an Office Administrator, Administrative Assistant or Coordinator with High School Diploma required.
• 1-2 years of full-time project coordinator experience in construction or engineering field is highly preferred.
• Must communicate clearly and professionally in all modes of communication.
• Must work in our Irvine Office 8-5 PM Monday through Friday , during our business hours of 8 AM to 5 PM.
• Highly competent with the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote).
• Highly competent with Microsoft Teams 365 and SharePoint.
• Highly competent with PDF management and editing software such as Bluebeam Revu.
• Highly competent with office machines and operations.
• Competent in proofing and quality control.
• Must be comfortable making independent judgment calls at a level appropriate for their experience.
• Experience with project management software preferred (i.e., MS Planner).

Responsibilities

• The Project Coordinator is part of an Administrative team reporting to the Office Manager
• A Project Coordinator will perform tasks alongside other members of the Administrative team in order to serve the business needs of the office.
• Serve as the primary point of contact for office-related matters and be the go to person for office knowledge.
• Manage project documents for multiple projects; including creation and editing documents, printing, shipping etc.
• Organize and log Construction Administration documents.
• Assist Project Managers with management planning, coordination, and organization tasks.
• Go to person for office knowledge.
• Coordinates and assists with presenter needs for both in person and virtual events.
• Ensures cleanliness of all office spaces and maintains stock and functionality of office kitchen equipment.
• Assist in preparing projects for closure including ensuring conformance to KPFF archiving policy.
• Coordinate travel needs.
• Coordinate food orders for meetings.
• Other miscellaneous administrative as assigned.

Application Process

If you are interested in this position, please click on the "Apply" button below.

Link to direct apply: https://phe.tbe.taleo.net/phe01/ats/careers/v2/viewRequisition?org=KPFF_2&cws=64&rid=2826

Physical Demands and Work Environment

• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Orange County/Irvine.
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.

Our Employees

Are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are reliable, trustworthy, and open with a high level of integrity. They value diversity, are inclusive and are committed to critically thinking through problems and finding solutions.

KPFF is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce.