Project Coordinator - NANA Regional Corporation
Arlington, VA
About the Job
The Project Coordinator assists in the planning, coordination, and execution of construction projects under the supervision of a Senior Construction Manager or Project Manager. This role is ideal for individuals who are early in their construction management careers and looking to gain experience and develop their skills.
The Project Coordinator plays a crucial role in supporting project managers and ensuring that projects are completed on time, within budget, and to the desired quality standards. This position involves organizing and coordinating various aspects of project management, including communication, scheduling, and documentation.
Responsibilities
+ Project Planning and Scheduling :
+ Assist in developing detailed project plans, including timelines, milestones, and resource allocation.
+ Maintain and update project schedules, ensuring all activities are tracked and deadlines are met.
+ Communication and Coordination :
+ Serve as a liaison between project managers, team members, clients, and other stakeholders.
+ Facilitate communication among project participants, ensuring everyone is informed and aligned.
+ Documentation and Reporting :
+ Maintain accurate project documentation, including meeting minutes, progress reports, and project logs.
+ Prepare and distribute regular status reports to stakeholders, highlighting progress, risks, and issues.
+ Resource Management :
+ Assist in allocating and managing project resources, including personnel, equipment, and materials.
+ Track resource usage and availability, ensuring optimal utilization throughout the project.
+ Risk Management :
+ Identify potential risks and issues that could impact the project’s success.
+ Support the development and implementation of risk mitigation strategies.
+ Budget and Cost Tracking :
+ Assist in monitoring project budgets and expenditures, ensuring costs are controlled.
+ Track invoices, purchase orders, and other financial documentation.
+ Quality Assurance :
+ Support the implementation of quality control procedures to ensure project deliverables meet required standards.
+ Conduct preliminary reviews and inspections of work to ensure compliance with project specifications.
+ Meeting Coordination :
+ Schedule and organize project meetings, including preparing agendas and coordinating logistics.
+ Document meeting discussions and follow up on action items and decisions.
+ Procurement and Vendor Management :
+ Assist in procuring materials, equipment, and services needed for the project.
+ Coordinate with vendors and suppliers to ensure timely delivery and resolve any issues.
+ Support Project Execution :
+ Provide administrative and logistical support to project managers and team members.
+ Assist with day-to-day project activities and tasks as needed.
Qualifications
+ 2 Years of Experience.
+ Previous experience in project coordination, project management, or a related field is beneficial.
+ Strong organizational skills and attention to detail to manage multiple tasks and prioritize effectively.
+ Excellent verbal and written communication skills, with the ability to interact effectively with team members and stakeholders.
+ Proficiency in project management software and tools, such as Microsoft Project, Trello, Asana, or similar platforms.
+ Analytical and problem-solving abilities to identify and address issues that arise during the project lifecycle.
+ Ability to manage time effectively and meet deadlines in a fast-paced environment.
+ Strong interpersonal skills and the ability to work collaboratively with project teams.
+ Flexibility and adaptability to changing project requirements and priorities.
+ High level of accuracy and attention to detail in documentation and reporting.
The Project Coordinator plays a crucial role in supporting project managers and ensuring that projects are completed on time, within budget, and to the desired quality standards. This position involves organizing and coordinating various aspects of project management, including communication, scheduling, and documentation.
Responsibilities
+ Project Planning and Scheduling :
+ Assist in developing detailed project plans, including timelines, milestones, and resource allocation.
+ Maintain and update project schedules, ensuring all activities are tracked and deadlines are met.
+ Communication and Coordination :
+ Serve as a liaison between project managers, team members, clients, and other stakeholders.
+ Facilitate communication among project participants, ensuring everyone is informed and aligned.
+ Documentation and Reporting :
+ Maintain accurate project documentation, including meeting minutes, progress reports, and project logs.
+ Prepare and distribute regular status reports to stakeholders, highlighting progress, risks, and issues.
+ Resource Management :
+ Assist in allocating and managing project resources, including personnel, equipment, and materials.
+ Track resource usage and availability, ensuring optimal utilization throughout the project.
+ Risk Management :
+ Identify potential risks and issues that could impact the project’s success.
+ Support the development and implementation of risk mitigation strategies.
+ Budget and Cost Tracking :
+ Assist in monitoring project budgets and expenditures, ensuring costs are controlled.
+ Track invoices, purchase orders, and other financial documentation.
+ Quality Assurance :
+ Support the implementation of quality control procedures to ensure project deliverables meet required standards.
+ Conduct preliminary reviews and inspections of work to ensure compliance with project specifications.
+ Meeting Coordination :
+ Schedule and organize project meetings, including preparing agendas and coordinating logistics.
+ Document meeting discussions and follow up on action items and decisions.
+ Procurement and Vendor Management :
+ Assist in procuring materials, equipment, and services needed for the project.
+ Coordinate with vendors and suppliers to ensure timely delivery and resolve any issues.
+ Support Project Execution :
+ Provide administrative and logistical support to project managers and team members.
+ Assist with day-to-day project activities and tasks as needed.
Qualifications
+ 2 Years of Experience.
+ Previous experience in project coordination, project management, or a related field is beneficial.
+ Strong organizational skills and attention to detail to manage multiple tasks and prioritize effectively.
+ Excellent verbal and written communication skills, with the ability to interact effectively with team members and stakeholders.
+ Proficiency in project management software and tools, such as Microsoft Project, Trello, Asana, or similar platforms.
+ Analytical and problem-solving abilities to identify and address issues that arise during the project lifecycle.
+ Ability to manage time effectively and meet deadlines in a fast-paced environment.
+ Strong interpersonal skills and the ability to work collaboratively with project teams.
+ Flexibility and adaptability to changing project requirements and priorities.
+ High level of accuracy and attention to detail in documentation and reporting.
Source : NANA Regional Corporation