Project Coordinator - KPFF Consulting Engineers

KPFF's Mountain West Group in Boise, Idaho is actively seeking a full-time Project Coordinator to support a growing and dynamic engineering practice.

ABOUT THE ROLE:

As a Project Coordinator at KPFF, your primary focus will be to support Project Manager(s) and the Operations team to successfully deliver projects. Responsibilities will include:

Project Coordination:

• Manage administrative project setup in our accounting system.
• Monitor contract expenditures, report variances, and actively participate in project budget development.
• Prepare subconsultant agreements and task orders.
• Review, process, and monitor proposed contract changes and change orders.
• Ensure clear and effective communication with internal and external stakeholders regarding project inquiries or department procedures/requirements.
• Reinforce quality procedures for contract documents and financial reporting. Work with team members to ensure compliance with contract requirements (RC1) .
• Maintain accurate and organized project files throughout the entire lifecycle. Establish efficient filing systems and execute file retention policy.
• Attend and document project meetings.
• Book travel arrangements for team members.
• Coordinate office events, staff meetings, and engineering intern opportunities.
• Provide project managers with monthly project and contract reporting.
• Assist in the invoicing process , supporting the Accounting Manager.
• Process vendor invoices in accounting system.
• Manage workload efficiently to prioritize tasks and meet deadlines for project milestones.

ABOUT YOU:

• Effective communication skills, both verbal and written
• Proactively anticipate needs of Project Managers and design teams
• Critical thinking and decision-making skills
• Humility in learning and a hunger for professional development
• Strong organizational skills with the ability to handle concurrent tasks and meet deadlines.
• Effective prioritization and strong time management skills.
• Prior experience in Oracle, NetSuite, or BST preferred.
• Prior experience in the AEC work environment preferred.
• Bachelor's or Associate's degree preferred
• Proficiency in Microsoft Office Suite, Bluebeam and/or Adobe Acrobat.

ABOUT OUR TEAM:

KPFF is a dedicated team of innovative engineers who care deeply about the local community and the impact we have on it. Since 1960, KPFF has provided sustainable, state-of-the-art contributions to the built environment. We operate daily with the foundation of our core values: Relationships, Excellence, Passion, Stability, and Trust.

Located along the Greenbelt, our supportive and fun work environment allows for flexibility and encourages work/life harmony. We offer generous benefits, a competitive salary, and pay for every hour worked. Benefits include medical, dental (option), life insurance, short-and long-term disability insurance, paid holidays, vacation, and sick time. We also provide an excellent 401k retirement savings plan with employer contributions. Additionally, KPFF provides a bonus program for its employees based upon the profitability of their Reporting Center and contributions of the employee to its success.

KPFF is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce.