Project Coordinator - Construction - Sprouts Farmers Market

Responsible for timely and accurate setup and closeout of new store construction projects. Includes coordination of key documents, contracts, and processing of pay applications. In collaboration with Construction Project Manager partners, serve as a key liaison with external partners and agencies to process and coordinate key documentation needed to facilitate on-time delivery of the new store projects

• Ensure Construction Project Managers success through timely and accurate project coordination throughout the lifecycle of new store projects
• Primary contact and resource for project document administration for all assigned new store projects:
  • Bid Coordination, Evaluation and Award: Facilitate the Bid Solicitation, Evaluation and Award process according to Sprouts Policy.  This includes issuing RFP’s as directed by the assigned Construction PM, managing/receiving the SOV’s in accordance to the terms of the RFP, compiling the SOV’s into a bid comparison form for manager and CPM review and formalizing the Award through contract execution and other procedural
  • Change Order Management: Support real-time financial forecasting by partnering with assigned Project Managers to log financial risks.  When risks become obligations, the Construction Coordinator will facilitate and formalize Change Orders through Executive Management.  It is the responsibility of the Construction Coordinator to drive Change Order Management according to the terms and procedures outlined in the construction and refrigeration contracts and adhering to Sprouts policies.
  • Pay Application Management: Ensure timely processing of pay applications including required documentation such as conditional/unconditional waivers of lien. Facilitate multi-level approval for accuracy and completeness to maintain the proper controls for progress payments
• Financial Closeout: In collaboration with the Equipment Coordinator ensure all project Purchase Orders (PO’s) are closed and/or canceled prior to reporting to Accounts Payable (AP) the Cost Center is ready to be closed
• Contingency Closeout: In coordination with the Construction Project Manager, formalize the agreement between Sprouts & Landlord addressing open financial obligations, either to Sprouts or to the Landlord.Letters of intent to Award:  Process necessary VP approvals for AIA construction and refrigeration contracts, to include facilitation of legal reviews
• Track and manage 3^rd party commissioning/turnover items with intent for all items to be closed by/before turnover, including utility transfer, fire/burglar alarm and refrigeration alarm monitoring contracts/coordination
• Manage the Closeout Process in accordance to Sprouts Policy and the Closeout Checklist,
• Manage Project Accounting and Reporting
• Assist with new vendor setup as necessary
• New Store addresses: Source, verify and record final addresses for all new store locations, communicate to internal business partners
• Train internal and external construction partners and vendors in the use of Sprouts software and tools used for collaboration, reporting, billing, etc. such as Workday and Smartsheet
• Maintain Construction Analytics Report for Construction and Refrigeration

#LI-LR1

• Three (3) years’ experience in the administration/coordination of contracts with preferred experience in the construction/real estate industry.
• Ability to read and understand Real Estate Leases and Construction Contracts
• Strong relationship management skills
• Effective communication skills, both written and verbal
• Exceptional organizational skills and attention to detail with analytical methods
• Ability to multi-task in a high paced – deadline driven environment
• Basic understanding of Project Accounting principles
• High attention to detail/accuracy/problem solving
• Experience with Microsoft Office Suite, including Outlook and Teams
• Experience or high adoption skills with Smartsheet, Workday, Docusign, Adobe
• High School Diploma or equal

In addition to a rewarding career, Sprouts offers a comprehensive program to help support you and your family. These programs include:

• Competitive pay
• Sick time plan that you can use to support you or your immediate families health
• Vacation accrual plan
• Opportunities for career growth
• 15% discount for you and one other family member in your household on all purchases made at Sprouts
• Flexible schedules
• Employee Assistance Program (EAP)
• 401(K) Retirement savings plan with a generous company match
• Company paid life insurance
• Contests and appreciation events throughout the year full of prizes, food and fun!

Eligibility requirements may apply for the following benefits:

• Bonus based on company and/or individual performance
• Affordable benefit coverage, including medical, dental and vision
• Health Savings Account with company match
• Pre-tax Flexible Spending Accounts for healthcare and dependent care
• Company paid short-term disability coverage
• Paid parental leave for both mothers and fathers
• Paid holidays

Get Paid Every Day!

Sprouts Farmers Market offers DailyPay - if you’re hired as an eligible employee, you’ll be able to transfer the money you’ve already earned at no extra cost, and get it the next business day, for free.  We offer DailyPay so you don’t have to wait for payday to access the money you’ve already worked for. With DailyPay, you can see how much you’ve made every day and you can transfer your money any time before payday.

 You can learn more by visiting https://www.dailypay.com/partners/sprouts-farmers-market/.

Grow with us!

If you have a passion for inspiring people and a flair for fresh food, consider applying for a job at Sprouts! With a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer’s market setting.  Come grow your career in healthy living with a fast-paced, rapidly growing company and teams that pride themselves on empowering others along their journey.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties, responsibilities, and requirements. Sprouts’ management reserves the right to amend and change duties, responsibilities, and requirements to meet business and organizational needs as necessary.

California Residents: We collect information in accordance with California law, please see here for more information.

• Three (3) years’ experience in the administration/coordination of contracts with preferred experience in the construction/real estate industry.
• Ability to read and understand Real Estate Leases and Construction Contracts
• Strong relationship management skills
• Effective communication skills, both written and verbal
• Exceptional organizational skills and attention to detail with analytical methods
• Ability to multi-task in a high paced – deadline driven environment
• Basic understanding of Project Accounting principles
• High attention to detail/accuracy/problem solving
• Experience with Microsoft Office Suite, including Outlook and Teams
• Experience or high adoption skills with Smartsheet, Workday, Docusign, Adobe
• High School Diploma or equal