Project Coordinator - American Heart Association

Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association (AHA) has an excellent opportunity for a Project Coordinator in our National Center office located in Dallas, TX. This is a full-time position with funding through December 31, 2026. 

The Project Coordinator provides coordination and project management to the Lifelong Learning, Professional Education Department. 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Create and maintain electronic database(s) of program activities.  Coordinate with Program Managers, collect information and update as needed.
• Coordinate meeting scheduling, provide agendas, take notes and communicate points of action.
• Maintain supply stock, coordinate printings, mailings and the packing and shipping of conference materials.
• Initiate purchase orders and check requisitions in our financial system (JD Edwards e1). Pay invoices/bills and submit budget transfers as needed.
• Input and follow-up with contracts, statements of work, amendments, etc. in the American Heart Association Legal system.
• File management utilizing SharePoint.
• Other duties as assigned by the Director or other managers.

Qualifications

• High School Diploma or Equivalent.
• Minimum of two (2) years of related professional experience involving administrative or project management work.
• Proficient skills in MS Office (Word, Excel, PowerPoint and Outlook).
• Excellent verbal and written communication skills as well as exceptional customer service skills.
• Ability to prioritize work to balance multiple projects and deadlines.
• Strong organizational skills, attention to detail, and ability to be proactive.

Here are some of the preferred skills we are looking for:

• Bachelor’s degree from a four-year college or university.
• Four (4+) or more years of related professional experience involving administrative or project management work.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.This position not a match with your skills?  Click here to see other opportunities.

EOE/Protected Veterans/Persons with Disabilities