Project Coordinator - Bristol Myers Squibb
Devens, MA
About the Job
Working with Us
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .
Project Coordinator, SBO - Cell Therapy
Bristol Myers Squibb is seeking a Project Coordinator for the Devens Cell Therapy Facility (CTF) in Massachusetts, to support the Site Project Management Office and manage its project portfolio. Typical projects supported by the SBO include site readiness for new launches, implementation of new technologies and materials, digital system improvements, changes to the capabilities of the plant, and technical and business process changes. The Project Coordinator will support the Site Strategy & Business Operations (SBO) by managing project lifecycle activities, providing functional project status updates, and supporting portfolio governance. This role is critical in ensuring the smooth operation of the SBO and the successful execution of various projects across the site. This position will also manage projects and collaborates on these efforts with site and global stakeholders across manufacturing, quality, supply chain, information technology, facilities, manufacturing science & technology, and other functional areas.
This position reports in through the site's SBO team and is actively involved in the maturation of site project and portfolio management processes, tools, and methodologies.
Duties and Responsibilities:
+ Support weekly PMO governance activities, including status updates and document management.
+ Manage project and initiative lifecycle activities from ideation through end-of-life, ensuring all necessary documentation (Business Case, Project Plan, Change Reports, Resource Management, Closure reports, etc.) is complete and up to date.
+ Assist in quarterly portfolio governance activities, including data collection, analysis, stakeholder review, slide deck preparation, and meeting organization.
+ Act as the primary point of contact for GPSiPlan portfolio management system.
+ Manage the project portfolio by ensuring accurate data input, analysis, and integrity.
+ Provide portfolio management reports to enable informed leadership decision-making.
+ Develop and manage portfolio dashboards using Microsoft tools (SharePoint, Lists, PowerBI).
+ Manage team SharePoint sites, Teams channels, and email communications.
+ Monitor resource utilization across projects, ensuring alignment with budgetary objectives and financial analysis.
+ Support the administrative needs of the SBO, ensuring all tools and systems are effectively utilized and maintained.
+ Prepare and deliver project status updates, meeting minutes and presentations to team members, leaders, and stakeholders.
+ Manage project planning, including development of business cases, approach, planning activities, scoping, schedules, and securing necessary resources.
+ Capture and share project information electronically using online knowledge management tools.
+ Promote PMO and OpEx best practices and a culture of collaboration, cooperation, and execution excellence.
+ Promote a culture of collaboration, cooperation, and execution excellence through effective communication and problem-solving.
+ Support strategic initiatives and operational excellence projects with analysis and lean approaches, using change management methods to mitigate barriers.
+ Ensure compliance with regulatory and industry standards, maintaining up-to-date knowledge of changes impacting project management practices.
+ Foster and maintain relationships with key stakeholders to ensure alignment and support for project initiatives.
Required Competencies: Knowledge, Skills, and Abilities
+ Strong knowledge of project and portfolio management
+ Basic knowledge of financial, operational, and business management principles.
+ Able to take initiative and work independently to meet objectives with a high level of accountability.
+ Exceptional organizational and time management skills, efficiently managing a high volume of information.
+ Effective verbal, written, and presentation skills, able to navigate across a global matrix organization and influence others to achieve results.
+ Analytical problem-solving and critical thinking skills, quickly assessing the impact of new information.
+ Comfortable working in a rapidly changing environment, able to prioritize across competing demands.
+ A passion for learning and improvement, including a desire to advance project management proficiency.
+ A collaborator with the desire to build positive relationships and contribute to a collaborative work environment.
+ Must be able to interact and communicate effectively at all levels of the organization.
Education & Certifications:
+ Bachelor's degree in engineering, science, business, or a related field required, advanced degree preferred.
+ PMP/CAPM certification strongly preferred.
Experience:
+ Minimum 5 years of relevant experience required with a proven record of successfully supporting and facilitating numerous and large cross-functional projects and initiatives; or combination of education and experience.
+ Experience managing project lifecycle activities and supporting project governance.
+ Experience in biopharma, cell therapy, Good Manufacturing Practice (GMP), FDA regulated, or other regulated environments strongly preferred.
+ Proficient in Microsoft Outlook, Teams, Project, Excel, SharePoint, and PowerPoint.
+ Experience with data analysis and dashboard development using PowerBI or similar tools.
Additional Information:
This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management.
If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as Transforming patients' lives through science™ , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
On-site Protocol
BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ (https://careers.bms.com/eeo-accessibility) eeo-accessibility to access our complete Equal Employment Opportunity statement.
BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.
Company: Bristol-Myers Squibb
Req Number: R1585894
Updated: 2024-10-04 03:11:09.235 UTC
Location: Devens-MA
Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.
Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us .
Project Coordinator, SBO - Cell Therapy
Bristol Myers Squibb is seeking a Project Coordinator for the Devens Cell Therapy Facility (CTF) in Massachusetts, to support the Site Project Management Office and manage its project portfolio. Typical projects supported by the SBO include site readiness for new launches, implementation of new technologies and materials, digital system improvements, changes to the capabilities of the plant, and technical and business process changes. The Project Coordinator will support the Site Strategy & Business Operations (SBO) by managing project lifecycle activities, providing functional project status updates, and supporting portfolio governance. This role is critical in ensuring the smooth operation of the SBO and the successful execution of various projects across the site. This position will also manage projects and collaborates on these efforts with site and global stakeholders across manufacturing, quality, supply chain, information technology, facilities, manufacturing science & technology, and other functional areas.
This position reports in through the site's SBO team and is actively involved in the maturation of site project and portfolio management processes, tools, and methodologies.
Duties and Responsibilities:
+ Support weekly PMO governance activities, including status updates and document management.
+ Manage project and initiative lifecycle activities from ideation through end-of-life, ensuring all necessary documentation (Business Case, Project Plan, Change Reports, Resource Management, Closure reports, etc.) is complete and up to date.
+ Assist in quarterly portfolio governance activities, including data collection, analysis, stakeholder review, slide deck preparation, and meeting organization.
+ Act as the primary point of contact for GPSiPlan portfolio management system.
+ Manage the project portfolio by ensuring accurate data input, analysis, and integrity.
+ Provide portfolio management reports to enable informed leadership decision-making.
+ Develop and manage portfolio dashboards using Microsoft tools (SharePoint, Lists, PowerBI).
+ Manage team SharePoint sites, Teams channels, and email communications.
+ Monitor resource utilization across projects, ensuring alignment with budgetary objectives and financial analysis.
+ Support the administrative needs of the SBO, ensuring all tools and systems are effectively utilized and maintained.
+ Prepare and deliver project status updates, meeting minutes and presentations to team members, leaders, and stakeholders.
+ Manage project planning, including development of business cases, approach, planning activities, scoping, schedules, and securing necessary resources.
+ Capture and share project information electronically using online knowledge management tools.
+ Promote PMO and OpEx best practices and a culture of collaboration, cooperation, and execution excellence.
+ Promote a culture of collaboration, cooperation, and execution excellence through effective communication and problem-solving.
+ Support strategic initiatives and operational excellence projects with analysis and lean approaches, using change management methods to mitigate barriers.
+ Ensure compliance with regulatory and industry standards, maintaining up-to-date knowledge of changes impacting project management practices.
+ Foster and maintain relationships with key stakeholders to ensure alignment and support for project initiatives.
Required Competencies: Knowledge, Skills, and Abilities
+ Strong knowledge of project and portfolio management
+ Basic knowledge of financial, operational, and business management principles.
+ Able to take initiative and work independently to meet objectives with a high level of accountability.
+ Exceptional organizational and time management skills, efficiently managing a high volume of information.
+ Effective verbal, written, and presentation skills, able to navigate across a global matrix organization and influence others to achieve results.
+ Analytical problem-solving and critical thinking skills, quickly assessing the impact of new information.
+ Comfortable working in a rapidly changing environment, able to prioritize across competing demands.
+ A passion for learning and improvement, including a desire to advance project management proficiency.
+ A collaborator with the desire to build positive relationships and contribute to a collaborative work environment.
+ Must be able to interact and communicate effectively at all levels of the organization.
Education & Certifications:
+ Bachelor's degree in engineering, science, business, or a related field required, advanced degree preferred.
+ PMP/CAPM certification strongly preferred.
Experience:
+ Minimum 5 years of relevant experience required with a proven record of successfully supporting and facilitating numerous and large cross-functional projects and initiatives; or combination of education and experience.
+ Experience managing project lifecycle activities and supporting project governance.
+ Experience in biopharma, cell therapy, Good Manufacturing Practice (GMP), FDA regulated, or other regulated environments strongly preferred.
+ Proficient in Microsoft Outlook, Teams, Project, Excel, SharePoint, and PowerPoint.
+ Experience with data analysis and dashboard development using PowerBI or similar tools.
Additional Information:
This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management.
If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.
Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as Transforming patients' lives through science™ , every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.
On-site Protocol
BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.
BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com . Visit careers.bms.com/ (https://careers.bms.com/eeo-accessibility) eeo-accessibility to access our complete Equal Employment Opportunity statement.
BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.
BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.
If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/
Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.
Company: Bristol-Myers Squibb
Req Number: R1585894
Updated: 2024-10-04 03:11:09.235 UTC
Location: Devens-MA
Bristol Myers Squibb is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, pregnancy, citizenship, marital status, gender expression, genetic information, political affiliation, or any other characteristic protected by law.
Source : Bristol Myers Squibb