Project Coordinator II - OQSIE
Cambridge, MA
About the Job
The Project Coordinator will support the business needs of the Operational Medical Development-Clinical Documentation Department in Cambridge. Reporting directly to Head of Trial Transparency in Clinical Documentation, the Project Coordinator will undertake varied activities related to project work, staff, facilities, and travel.
Duties include, but are not limited to:
• Apply the processes for administrative support of the managers (eg, calls, calendar management, travel arrangements, expense reporting, document approval processing, documentation [including memos, faxes, letters, emails, slides, spreadsheets and other communication], office supplies, meeting planning, and general administrative support.
• Proactively support on-and off-boarding of employees and contractors
• Selected activity involving tracking of data for the businesses (invoicing, team absences), or support on other documents (WORD, excel, Power point)
• Support varied clinical document activities: printing, filing, archiving, quality control, selected editing
• Support contracts preparation (liaison with procurement etc)
• Follow up on new, obsolete, or problematic business or facilities equipment that may hinder efficient functioning of teams
• Organize planned and ad hoc group events (L&L, CSO meetings, external meetings like investigator's meeting) according to budget and scheduling
Skills
________________________________________
• Understanding of clinical development process
• Excellent customer-service orientation and a high degree of professionalism with ability to handle confidential information in an appropriate manner
• Proven proficient in the following applications: MS Word, MS Excel, MS PowerPoint, MS Outlook. Ability to create pivot tables, graphs and other visual representations in Excel, and ability to format and create special slides in PowerPoint
• Ability to follow established processes flawlessly, and to contribute to new processes as needed
• Self-starter, proactive, problem solver
• Ability to determine how to handle calendar conflicts and decision making when organizing mangers' time. Utilize the most effective means of communication (personal communication, phone, email, conference call/net meeting, videoconferencing)
• Excellent written and verbal communication skills and ability to communicate with colleagues from other countries and cultures in an appropriate and professional manner
• Must have excellent attention to detail, organizational and time management skills to prioritize and coordinate workload with minimal supervision. Able to manage multiple projects at a time, from beginning to end.
• Work well independently as well as in a team environment. Must be able to hold one's self "accountable” for meeting commitments and deadlines
Education
________________________________________
Bachelor's degree in business administration, health care administration, or similar required.
Experience working in a corporate and/ or clinical / research environment
International work experience or extensive travel
Duties include, but are not limited to:
• Apply the processes for administrative support of the managers (eg, calls, calendar management, travel arrangements, expense reporting, document approval processing, documentation [including memos, faxes, letters, emails, slides, spreadsheets and other communication], office supplies, meeting planning, and general administrative support.
• Proactively support on-and off-boarding of employees and contractors
• Selected activity involving tracking of data for the businesses (invoicing, team absences), or support on other documents (WORD, excel, Power point)
• Support varied clinical document activities: printing, filing, archiving, quality control, selected editing
• Support contracts preparation (liaison with procurement etc)
• Follow up on new, obsolete, or problematic business or facilities equipment that may hinder efficient functioning of teams
• Organize planned and ad hoc group events (L&L, CSO meetings, external meetings like investigator's meeting) according to budget and scheduling
Skills
________________________________________
• Understanding of clinical development process
• Excellent customer-service orientation and a high degree of professionalism with ability to handle confidential information in an appropriate manner
• Proven proficient in the following applications: MS Word, MS Excel, MS PowerPoint, MS Outlook. Ability to create pivot tables, graphs and other visual representations in Excel, and ability to format and create special slides in PowerPoint
• Ability to follow established processes flawlessly, and to contribute to new processes as needed
• Self-starter, proactive, problem solver
• Ability to determine how to handle calendar conflicts and decision making when organizing mangers' time. Utilize the most effective means of communication (personal communication, phone, email, conference call/net meeting, videoconferencing)
• Excellent written and verbal communication skills and ability to communicate with colleagues from other countries and cultures in an appropriate and professional manner
• Must have excellent attention to detail, organizational and time management skills to prioritize and coordinate workload with minimal supervision. Able to manage multiple projects at a time, from beginning to end.
• Work well independently as well as in a team environment. Must be able to hold one's self "accountable” for meeting commitments and deadlines
Education
________________________________________
Bachelor's degree in business administration, health care administration, or similar required.
Experience working in a corporate and/ or clinical / research environment
International work experience or extensive travel
Source : OQSIE