Project Coordinator II - Services - Circet USA

Circet USA is an industry leading provider of Network Services solutions in North America. Our experienced workforce of over 2,000 professionals is skilled at planning, consulting, engineering, construction, program management and combined engineering, procurement, and construction (EPC) solutions to meet our customer’s rapidly changing infrastructure needs. We offer the most comprehensive solutions in the industry across ISP, OSP, Wireline, and Wireless.

Our customers include telecom service providers, MSO’s, cloud service providers, and utilities. With nearly 50 years of experience, we have the ability to customize solutions to meet our customer’s unique needs.

The Project Coordinator will consolidate, manage and maintain project and program artifacts, communicate with project team members and assist with all aspects of project management tasks and activities. Experienced project coordinators may also be asked to lead small or moderate projects under the direction of a Senior Project Manager or Program Manager.

ESSENTIAL DUTIES & RESPONSIBILITIES include the following; other duties may be assigned:

• Support the overall project staff for Turf and other internal departments
• Coordinate project scheduling, budgeting and administrative tasks
• Updates necessary internal and client-based tracking and repository systems to ensure that project and program status and documentation is maintained with complete accuracy
• Keep Management informed regarding the progress of all project coordination activities
• Must have the ability to plan and prioritize workload; as it relates to Site Acquisition, Planning, and Construction projects and programs
• Alert Management of problems/conflicts relating to the execution of assigned projects
• Assist with the coordination of all tasks related to invoicing and purchase orders (as directed by the PM).
• Creates and distributes correspondence relevant to the team, project and program for both internal and external distribution
• Assist with the process of managing material requisitions and purchase orders; as directed by the PM
• Assist with the coordination and assembly of project tower construction and close out binders (if required)
• If required – assist team in permit preparation and application
• Responsible for the maintaining and close out of projects; as they relate to Turf construction or similar projects and programs.
• Develop and maintain accurate and complete files for projects and programs; continues to monitor all project documentation (tower completion, etc.) for integrity and completeness
• Obtain and ensure commitment to schedules from necessary team members for construction deployments and completion
• Perform a wide variety of administrative duties as required to support project completion
• Track deliverables, conduct timely data entry and real-time status reporting (for Client, Project Management)
• Assist PM on milestone tracking and documentation and will oversee quality control
• Input/upload all project information-ensuring accuracy and completeness to the required clientand in-house repositories

QUALIFICATION REQUIREMENTS

• Previous business and project experience
• Proficient with Microsoft Word, Access, Outlook, PowerPoint, and SharePoint
• Advanced Microsoft Excel skills
• Strong organizational and time management skills
• Strong written and oral communication skills
• Ability to handle and prioritize multiple tasks
• Able to work extended hours on occasion
• Positive and professional attitude

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s Degree (B.A.) from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Circet USA is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity