Project Coordinator (Internal Assignment/Project Hire) at Walt Disney Imagineering

Walt Disney Imagineering is the creative force that imagines, designs, and brings to life all Disney theme parks, resorts, attractions, and cruise ships worldwide. Working across a spectrum of disciplines that range from creative and conceptual to scientific and technical, Imagineers blend an innovative mixture of storytelling, art, science, and technology to create immersive experiences, memorable destinations, and innovative entertainment for families around the globe.

Nearly every project at Walt Disney Imagineering includes a first-of-its-kind. Innovation is in our DNA, and Imagineers constantly push the boundaries of technology and invent new goals as well as the solutions to achieve them. As Imagineers, one of our greatest rewards is knowing that the experiences and environments we create inspire others. The diversity of expertise at Imagineering makes us uniquely capable of influencing positive change in our communities and around the world. And knowing that we have helped make a difference is incredibly fulfilling and inspiring for all of us.

The Project Coordinator is the catalyst that brings different teams together to tackle challenges and cultivate results. This position focuses team members on the coordinated project goals and drives integration of design among all Walt Disney Imagineering teams. They lead efforts to integrate work across all studios and ensure a streamlined process workflow through all project phases from Blue Sky/Concept Development through Design, Implementation, Installation, and Close-out. The coordinator provides clear communication regarding deliverables and action items. This position handles scopes and tracks Owner Furnished items, guides production efforts, and orchestrates installation. Ideal candidates can consistently maintain a broad perspective project-wide to ensure that all areas of the work are covered, and no efforts are duplicated while being the center of communication and connection for a project team.

You will functionally report to the FL Manager of Project Coordination.

Day to day project reporting will be through the Show Manager or another project leader.

This is a full-time, 12-month project hire/internal assignment with no guarantee of permanent placement.

What You Will Do

• Lead all aspects of a scope of work on a self-contained and defined project of appropriate size and complexity based on previous experience and under the supervision of more senior project team members as needed.
• Coordinate and integrate project information with internal and external organizations including project team, creative and design studios, operations, municipalities, vendors, and contractors
• Own responsibility for the development and documentation of scope lists, Project Strategies, deliverables matrices, etc. across all teams
• Ensure integration of personnel, schedules, and teams for the Project
• Compile and validate information needed for the creation of the Project Program Book
• Compile, validate, and reconcile project data including gate deliverables and project documentation
• Facilitate team discussions (brainstorming sessions, strategy development sessions, etc.) to align the scope with the budget
• Ensure that concept designs are accurately captured and understood by project teams to estimate, plan, and further design and implementation
• Participate in the development of Project Capital Authorization Requests including driving the completion of detailed product line estimates
• Supervise the implementation of project strategies and risk mitigations
• Participate in efforts to develop and implement strategies for scope documents for all production items purchased from outside vendors, including vetting, awarding, and handling all contracts
• Coordinate Test & Adjust and Quality Assurance procedures for all production-based teams
• Assist with on-site arrival of materials needed to construct, produce, install, and commission attractions
• Prepare and participate in presentations to executive management regarding project design and status using judgment and discretion to develop content
• Serve as the liaison for domestic and/or international research trips including any special arrangements, work sessions, logistics
• Coordinate outside media requests and special projects including small-scale media shoots for Media & Music
• Research to support creative development including (but not limited to) historical content, artwork, imagery, architectural reference, etc.
• Coordinate Change Management information, define problems, and formalize recommendations for decision resolution
• Be confident in making decisions on day-to-day planning of projects; issues and recommendations that deviate from project objectives or schedule would be reviewed with others for final resolution
• Partner with other project leaders in handling the scope and hiring outside vendors as well as the professional bid package for all project teams
• Connect with all levels of management within the project environment, with project partners, consultants, and vendors through conversation, presentation, and clear written correspondence
• Develop communication for Studio Leaders and team Leads across divisions relative to status updates of schedule progress, design inputs required, completion of design landmarks, metrics on earned value, etc. in support of visibility, trust, and efficiency

Required Qualifications & Skills

• 2+ years related experience in leadership experience, film/theater production, engineering, construction, project controls, or other Disney/Themed Entertainment projects (Internships will be considered)
• Proven Leadership experience
• Ability to work through conflict and guide team members with problem-solving
• Understanding of sourcing and procurement processes including contract administration
• Experience with outside vendors, and preparing professional bid packages
• Understanding of construction and installation processes
• Ability to think strategically and tactically about sophisticated issues and problem-solve to resolution
• Ability to comfortably communicate in presentation, conversation, and written correspondence, to the project team, Senior Management, consultants, and partners
• Validated ability to coordinate and communicate project development process and documentation
• Ability to read and understand architectural and technical drawings
• Working knowledge and understanding of an integrated design and production process with multiple studios

Preferred Qualifications

• Knowledge of Walt Disney Imagineering Disciplines
• Understanding of scheduling, budgeting, and Disney standards
• Working knowledge of Microsoft Office Suite and Graphics programs for presentation

Education

• 4-year undergraduate Degree in Business, Engineering, Theater, Environmental Design, or other Entertainment or Development-related field or 5+ years of related working experience

Additional Information

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits.

#LI-ML6
#DXMedia