Project Coordinator (local only) - Kratos Defense

The Engineering Project Coordinator will be responsible for providing administrative support working closely with Department Leadership, assigned project team members, program managers, and customers for the business operations of the Engineering Division.

This position is responsible for providing project support by assisting in the planning, and scheduling project tasks; monitoring project budgets, identifying potential budget shortfalls and overruns, compiling and evaluating data; preparing project and budgetary reports. Individuals in these roles will work closely with assigned project team members, program managers, Department Director(s), Division Vice President, and the customer.

ESSENTIAL JOB FUNCTIONS:

• Monitor and evaluate project execution, may conduct specific project cost estimating and analysis; and may schedule resources.
• Track project budgets and percent completions for early signs of budget shortfalls and overruns.
• Work with project managers to raise awareness of developing financial problems. Report routinely to the Director regarding those problems.
• Contact and work with clients, project partners, and subcontractors as needed by project directors to support the management of projects.
• Perform editorial review of project and other documents to improve quality of submittals.
• Organize and maintain corporate documentation, correspondence, confidential employee files and training records, customer file, supply inventories, and Division paperwork.
• Serve as centralized point of contact for employee onboarding, marketing initiatives, procurement, IT support, meeting organization, security logistics, report generation, and office functionality.
• Responsible for report generation, routine correspondence, department presentations, and tracking of various matrices / projects.
• Create, format, prepare, and maintain reports, papers, graphics, and presentations required by Division and Project Managers in a timely manner.
  • Ensure continuation of communication in the absence of leadership to team and interpret requests and implementation efforts in an efficient and timely manner.
  • Maintain Division cell phones, distribution/ phone lists, organizational charts, leadership calendars/ scheduling, travel arrangements, Division social media account(s), and record keeping systems.
  • Perform other administrative support duties as may be required by Division leadership and other department managers.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Attention to Detail - Ensures details of assigned tasks are followed.
  • Stress Tolerance - Maintains effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements or cultures.
  • Quality Orientation - Accomplishes tasks by considering all areas involved; no matter how small; showing concern for all aspects of the job; accurately checking processes, procedures and tasks; being watchful over a period of time.
  • Attendance / Punctuality - Is consistently at work and on time
    • Planning and Organization - Systematically identifies issues to be addressed and plans a course of action for self to ensure the accomplishment of specific objectives.
• Technical Expertise - Applies functional knowledge, skills, experience and judgment to accomplish a result, serve customers better and contribute to the organizations intellectual capital.

EDUCATION AND EXPERIENCE:

Minimum Qualifications

• US Citizenship required.
• Must be able to obtain/maintain security clearance at a level equivalent to Department of Defense (DOD) SECRET
• BS in Business or 10 years project management experience
• Knowledge and ability to use the fundamental concepts, practices, and procedures of the particular field of specialization.
• Effective verbal and written communication skills
• Detail oriented; possess excellent planning and organizational skills; inquisitive.
• Excellent interpersonal and verbal/written communication skills.
• Must be capable of working with individuals at all levels within and outside of the organization
• Demonstrated ability to utilize a variety of computer programs including MS Office Suite, Access or other database tools.
• Active US Security Clearance
• Experience as a small business owner

Preferred Qualifications