Project Coordinator - Options For Youth
Long Beach, CA
About the Job
Job Description
Are you seeking a career that will positively impact students’ lives? Do you believe that every student should have the opportunity for success? If so, Options For Youth (OFY) is the place for you! OFY is looking for individuals that are outgoing, energetic, authentic, motivated and inspiring.
Who We Are:
Options for Youth is a network of free public charter schools offering students a flexible, personalized approach to learning. OFY saw the potential that struggling students couldn’t see in themselves. For almost 30 years, OFY has helped more than 135,000 students find their passion and pursue their dreams. OFY believes in fostering the student’s vision; inspiring students inspires us. We believe the student-teacher relationship is critical to the development of a young person’s social, emotional, and academic well-being. If you believe this too, then you are the educator that we’re looking for.
Essential Functions include, but are not limited to the following:*
Prepares, organizes and maintains corporate documents and records (i.e. notices, contracts, memos, articles).
Reads, sorts, and routes incoming mail and email for the Designated department, bringing attention to time sensitive or priority mail and electronic communication as needed.
Report issues in a timely manner, and take the lead on issue resolution with all parties.
Produces and updates Weekly Report for various projects and department tracking.
Consolidate Project Reporting and Tracking across Infrastructure and Development.
Creates and composes correspondence in concert with the Designated department as needed, providing error-free final product with minimal number of drafts.
Reviews, compares and prepares various legal documents (i.e. proposals, applications) for conformation and consistency.
Acts as liaison or representative for Designated department in routine administrative and project coordination activities, phone calls, inquiries or other matters as designated.
Coordinates travel arrangements, itineraries, meetings and events for the Designated department as needed.
Reviews and suggests ways to simplify procedures and improve workflow.
Provides organizational and clerical support as needed for Designated department
Collects data and prepares reports, including conclusions and recommendations.
Maintains and manages Designated department expense reports.
Arrange conference presentations
Prepare data and training presentation for varied audiences
Interface with vendors and outside consultants for project statuses
Manage project assignments and resource allocation
Communicate regularly and clearly with all necessary departments for updates
Collaborate with staff members on completing tasks
Draft, prepare, distribute and follow-up with various correspondence
Participate in other activities at the discretion of the Designated department.
Assist with other projects, functions and duties as assigned.
Knowledge, Skills and Abilities Required:
Ability to identify Designated department needs and independently resolve potential problems.
Ability to make decisions, exercising reasonable independent judgment and discretion with minimal guidance and/or supervision.
Ability to maintain confidentiality and appropriately disseminate information.
Ability to follow up on task commitments and give updates as needed.
Ability to work efficiently under pressure and meet deadlines, while maintaining courtesy and professionalism.
Excellent written and oral communication skills.
Excellent organizational skills
Attention to detail and a tolerance for working on multiple projects simultaneously
Upbeat, positive, outgoing, personable and able to relate well with diverse populations and age groups
High level of proficiency in the use of Microsoft Office programs, especially MS Word, MS Excel and MS PowerPoint
Ability to type 50 wpm.
A commitment to the mission and core values of the Company.
Excellent verbal and written communication skills.
Education and Experience:
A four-year college degree. Minimum of five years of related experience.
Administrative experience at executive level or equivalent related experience. Experience in related fields for designated departments preferred.
Location: Bixby (Long Beach, CA)
Hourly Range:
$28.00 - $37.14 per hour
