Project Coordinator - Pinnacle

Job Title: Project Coordinator
HQ: Los Angeles California United States
Job Type: **** Remote position, laptop will be provided***
*** Work hours are 8 hrs. per day / 40 hrs. per week. NO OT. ***

Must Haves:
Employee must be in the Pacific time zone and required to work PST hours (8:30am – 5:30am PST)

Job Description
Overall, Purpose:
Works with project management / team which includes administrative tasks to develop and maintain a detailed project schedule for all project phases.

Roles and Responsibilities:

• Tasks to include daily interface with Project Manager(s) (PM) tracking project activities, maintaining project schedule and documentation.
• Intermediate to expert level skills with online PM tools (i.e. MS Project or other PM tools0
• Work and follow-up with contractors on issues and status.
• Must be diligent, proactive and work professionally with all personnel and contractors to reach a valid, timely and satisfactory conclusion.
• Must be able to substantiate work products.
• Highly accomplished in working with all functions of MS Outlook email client.
• Participate in Team Meetings and then follow-up with meeting tasks and to-do lists.
• Data Entry and Database Management must be highly accurate.
• Process purchase orders as required and other general administrative duties required to support the project management team.
• Process daily, weekly and monthly reporting to ensure all schedules run smoothly, all jobs are completed as prescribed, and all invoicing is processed in a timely fashion.
• Review, follow-up and validate all milestone deliverables with contractors in a timely manner.
• Communicate and accurately convey information to all relevant stakeholders in a concise and clear manner.
  

Tier 1 candidate TOP 5 SKILLS:
Qualifications Youmust have…

• Must be extremely organized and keep track of intake progress
• Be able to lead meetings with cross-functional partners and follow-up/close action items
• Have confidence to provide process improvement feedback and look for better ways to do things
• Strong PowerPoint / VISIO (process flow) skills to provide process improvement changes and leadership updates
• If they have experience using Asana, that would be preferred but not required.
• Looking for an experienced Project Manager that can work independently.
• The PM should be able to understand all product offers, internal systems, lead cross functional meetings, and have strong public speaking skills.

JOB DESCRIPTION:

• Manage all video Marketing intake requests.
• Determine the type of support needed, assign support, and follow-up on pending action items (i.e. more information is required from requestors, etc.).
• This also means identifying the requests that get incorrectly submitted through our queue.
• This role requires a strong understanding of Client product offerings, ordering systems, determining support needed based on intake requirements, and knowing which teams to engage.
• Create new processes.
• Educate stakeholders on the new process and enforce the process.
• Be able to make adjustments to the process if things continue to not work.
• Work with other cross-functional teams to host a governance call
• Create leadership reports
• Manage our Decisioning University (DU) training, host calls with trainers, provide feedback on the training page to improve DU experience
• Role requires highly organized candidate to follow-up on action items and get them closed out.

Pay Range: $30 - $35/Hourly on W2

The specific compensation for this position will be determined by several factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work