Project Coordinator - Intertek USA Inc

Intertek is searching for a Project Coordinator to join our Transportation Technologyteam in our Pittsfield, MA office. This is a fantastic opportunity to grow a versatile career in business administration!

Our Value Proposition

We offer a salary and benefits package competitively placed within the local market, including medical, dental, vision, life, disability, 401(k) with company match, tuition reimbursement and more. In addition to our comprehensive benefits package, we offer:

• Starting pay at least $19.00 per hour
• Day to day variety with the ability to work on high profile projects
• Flexible work schedule
• Work in a great location near Berkshire Mountains
• Opportunity for growth (over 100 locations with opportunity for growth/advancement/relocation)
• Employee referral bonuses

This position is responsible for performing a full range of administrative duties and coordinates various tasks associated with the lifespan of a project for an assigned location. This position will work cross-functionally with a variety of stakeholders to ensure Intertek is delivering optimal customer service across a project's lifespan.

• Prepare various documents and reports associated with the project, including project folders, receipt of materials, etc.
• Inspect incoming project materials.
• Communicate when the project is open and approved to commence testing.
• Complete monthly communication audits against the Service Delivery Model (for applicable locations).
• Coordinate transferred and/or shared projects, including subcontracted work, which may include issuing PO's/SWA's.
• Assist with project scheduling and communicate project updates to the client, including start and completion dates, location of testing, etc.
• Track the status of open orders to ensure project completion.
• Assist with storing retained project materials and documents.
• Assist with researching, troubleshooting and resolving project related inquiries, which may include tracking billing and invoicing for outsourced work.
• Create various documents, spreadsheets, etc. utilizing Microsoft Office software
• Assist with the analysis of data as required
• Perform various general office duties, including faxing, copying, mailing, filing, etc.
• Assist with developing, updating, and/or reviewing local operating procedures and/or work instructions
• Assist with research and resolution for A/P, A/R and PO inquiries
• Perform data entry into various financial applications.
• Issue purchase orders and customer invoices.
• Assist with forecasting and month end reports
• Assist with invoice coding and approval
• Perform other duties as required.

• HS Diploma or GED; college education preferred
• 2+ years directly related experience, with direct customer interaction
• Excellent customer service and interpersonal skills
• Excellent communication skills, in both verbal and written formats
• Excellent time management and organizational skills
• Microsoft Office proficiency, including Word, Excel, and Outlook
• Must have a proactive and positive attitude
• Must be detail oriented
• Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
• Ability to make timely decisions and problem-solve effectively with incomplete information under tight deadlines and pressure
• Model Intertek's 10X Energies at all times within the work place, practicing business the right way
• Be aware of, and adhere to, safety practices and policies to ensure your own safety, as well as the safety of others who may be affected by your actions at work
• Ability to work in fast-paced, multi-tasking environment with shifting priorities and demanding deadlines
• Must be detailed-oriented and able to effectively prioritize and organize workload, with efficient time management
• Must possess the fundamental technical and administrative skills required to perform the job duties
• Must be customer focused and quality driven
• Ability to travel as business needs dictate
• Ability to sit and work on a computer and telephone for prolonged periods of time

Intertek is a world leader in the $250 billion Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. At Intertek, we exercise our spirit of innovation, the passion of our people and our unmatched customer commitment to realize our purpose of making the world an ever better, safer, and more sustainable place for all. Learn more about Our History and What We Do .

What we have to offer:
When Working with Intertek , you can expect salary and benefit package competitively placed within the local market, including medical, dental, vision, life, disability, 401(k) with company match, tuition reimbursement and more.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.

Intertek believes that Our People are our strongest tool for success. We are an Equal Opportunity Employer and do not discriminate against applicants due to veteran status or on the basis of disability. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or gender identity.

For individuals with disabilities who would like to request an accommodation, or who need assistance applying, please email hr.eeo@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

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#LI-JC1Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state-of-the-art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.