Project Coordinator, Professional Membership - American Heart Association

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives as we remain devoted to a future of health and hope for everyone, everywhere. At the American Heart Association, your contribution matters, and so does your career.

The American Heart Association has an excellent opportunity for a Project Coordinator in our Professional Memberships group located at our National Center office in Dallas, TX.  This position will work in a hybrid setting (in office 1 to 2 days a week).

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

• Serves as the lead for Microsoft Dynamics Customer Relationship Management (CRM), offering ongoing support through training, reporting, testing, and the creation of job aids. Collaborates closely with the Association’s Dynamics technical team and participates in monthly CRM training and support meetings.
• Responsible for updating, maintaining, and improving onboarding job aids to ensure accuracy and relevance.
• Oversees and manages the Conflict-of-Interest process within the Convey system, ensuring compliance and timely updates.
• Provides comprehensive meeting preparation support, including agenda creation, documentation, and logistics coordination.
• Delivers operational support to the team and director, assisting in a variety of administrative tasks and projects.
• Assists in managing the national committee nomination process, ensuring smooth and efficient workflows.
• Maintains up-to-date and accurate organizational charts for the team and department.
• Supports the Professional Memberships team in the onboarding of new hires by coordinating department onboarding activities and ensuring new staff have the resources they need.
• Monitors and ensures the accuracy of council committee web content, regularly reviewing and updating as needed.

• Two (2) years of related professional experience involving administrative and/or project management work.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Strong verbal and written communication skills paired with exceptional customer service abilities.
• Ability to manage and prioritize multiple projects effectively to meet deadlines.
• Ability to be highly organized with excellent attention to detail and a proactive approach to tasks.
• Ability to work independently with a results-driven mindset to achieve key deliverables.
• Experience with Microsoft Dynamics is a plus

The expected pay range will be $40,000.00 to $50,000.00 Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
  
  
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
  
  
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution.  As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
  
  
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program.  HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
  
  
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees.  The number of days will increase based on seniority level.  You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
  
  
• Tuition Assistance - We support the career development of all employees.  This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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EOE/Protected Veterans/Persons with Disabilities

:#AHAIND2, #LI-Hybrid