Project Coordinator - Merz North America, Inc

Responsible for supporting the project management team in all phases of the project life cycle. Depending on the size and complexity of the project, the project coordinator may be involved in activities such as creating project plans and schedules, coordinating resources and stakeholders, tracking progress and performance, identifying and resolving risks and issues, communicating with team members and clients, enforcing quality standards and best practices, and facilitating change management and documentation.  The coordinator also assists the project management office in general administrative tasks such as purchase order creation, contract approvals, invoice payments and vendor management.

Responsibilities 

• Project Management:

  • Provide support to project managers and assist them in their daily functions and tasks (meeting coordination, minutes, deliverable sign-off and decision documentation, etc)
  • Acts as Project Manager on small to medium sized projects as required, normally under the supervision of a senior PM.
  • Vendor and contract management for the department
  • Acts as superuser for PMO management, contract and purchasing software platforms.
  • Solid organizational skills and the ability to handle multiple tasks across several projects or focus areas

• Support PMO Office:

  • Ensure timely and accurate development and maintenance of templates, tools, systems, processes, reports for supporting project and portfolio management
  • Exercise sound judgment in scheduling and rescheduling meetings in accordance with PMOs’ priorities.
  • Assist with routine administrative matters and special projects; assist in preparation of presentation and meeting materials for members of the PMO.
  • Coordinate large team meetings for PM department team members; schedule, manage logistics ; organize agenda and materials.
  • Manage scheduling and coordination for Governance and PMO meetings (involves coordination of meeting agenda and meeting materials, and ensuring that meeting materials are complete, right templates are being followed etc.).

• Communication:

  • Provide clear and visible communication to all stakeholders.
  • High facilitation and collaboration skills

• Leadership:

  • Strong leadership skills – must be able to work confidently and effectively with multiple departments and levels within the company.
  • Vision and passion for continuous improvement

• Attitude and Outlook:

  • Proactive nature, strong attention to detail, and decision-making skills
  • Persistence, resilience, and creativity to overcome obstacles and persevere until projects are delivered.
  • Detailed oriented, highly collaborative, and persistent in the face of obstacles or challenges

Technical & Functional Skills:

• Experience with Ariba and workflow management operations.
• Strong knowledge of Word, Excel, PowerPoint, Jira and Bubble

Minimum Qualifications:

• Bachelor’s Degree – a 4-year undergraduate degree in business, IT or other related field
• 2+ years working cross functionally in an office or manufacturing facility

Preferred Qualifications:

• Experience with Salesforce and SAP a plus

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Project/Program Management Generalist