Project Coordinator - Ultimate Staffing Services

Duties/Responsibilities:

• Support Project Management in all aspects of project administration including meeting arrangements, progress tracking, and documentation.
• Complete all the steps for creating job files and processing subcontracts
• Complete data entry into software programs (Proprietary subcontractor tracking software, Procore & Company Logs.
• Create plan lists, distribute plans to project team, and post plans & specifications to Procore
• Be able to comprehend meeting notes, plan change notifications, RFI's, and Submittals
• Be able to process and review RFI's and Submittals and understand the relationship with each trade
• Read and comprehend plans, specs, and soils reports
• Create change order templates from Subcontract Detail for the Project Manager
• Assist the project management team with monthly Owner Billings and Lien Releases
• Be supportive and responsive to superintendents and project management team needs
• Create reimbursable invoices & follow up on accounts receivable
• Develop and process a Notice of Completion
• Train and mentor Project Administrators, and mentor project engineers.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.