Project Coordinator - KPFF Consulting Engineers

KPFF-Seattle is seeking a Project Coordinator to provide project and operations support for our Civil/Structural Engineering Group in our downtown Seattle office . This position requires assistance managing and coordinating project and group logistics ranging from contract and project accounting support through all phases of project delivery (schematic design phase through construction) to group administrative, financial, and business development support. In this position, you will help principals, project managers, and other staff members deliver projects within scope, schedule, and budget and help the leadership team improve efficiency, track financial performance, and maintain a positive workplace culture.

The ability to establish and maintain productive, professional relationships with members of the Civil/Structural Group, other KPFF staff, clients, and subconsultants is critical to success in this position. To facilitate training and successful group integration for this role, you will initially be expected to work in the office at least three days per week.

We are committed to developing our staff and providing opportunities to pursue their passions in a supportive business structure. Visit our website to see the types of projects you could be working on. Join us and be part of a team that works on these exciting projects with exceptional public and private sector clients!

RESPONSIBILITIES

Under minimal supervision, the selected individual will perform a variety of tasks to support successful delivery of projects and deliverables to clients. Individuals will be expected to confidently complete tasks similar in nature to the following:

CORE RESPONSIBILITIES:

· Contract Administration & Project Accounting

· Process contracts and change orders/amendments.

· Independently set up and manage spreadsheets for fee estimates, cost tracking, and billing.

· Respond to budget, invoice, and contract inquiries from KPFF staff, clients, and subconsultants

· Prepare subconsultant agreements.

· Review and prepare subconsultant and client invoices.

· Collaborate with project managers to project progress reports.

· Project Coordination

· Set up new project files, maintain files throughout the project, and archive closed projects.

· Develop and maintain project schedules.

· Schedule project meetings, prepare agendas and notes, and maintain action item lists.

· Coordinate construction support activities, including shop drawing/submittal reviews and Request for Information (RFI) routing and resolution.

· Prepare and/or finalize reports and memorandums.

· Coordinate project deliverables with project team and clients.

· Coordinate project submittal QA/QC activities.

· Group Administration

· Organize monthly staff meetings.

· Organize group social, educational, and professional development activities.

· Develop MS Word and Excel templates to support business development, project delivery, and group operations.

SUPPLEMENTAL RESPONSIBIILTIES

· Strategic Planning Support

· Support development of financial tracking tools and reports.

· Conduct research in active and potential market sectors.

· Support the development of promotional materials.

SKILLS

· Effective verbal/written communications in a professional setting.

· Ability to multi-task and manage multiple deadlines with varying priorities.

· Ability to adapt to varied working styles and personalities.

· Professional demeanor and appearance.

· Efficient time management.

· Organized and detail oriented.

· Positive and self-motivated.

· Ability to work independently.

MINIMUM QUALIFICATIONS

· Minimum of 5 years of experience in project coordination or administration

· Bachelor's degree

· Advanced proficiency in Microsoft Excel and Word

· Knowledge of general accounting practices

· 1-3 years hands-on experience with accounting software

· Contract management principles and practices experience

DESIRED QUALIFICATIONS

· Working knowledge of PowerPoint, SharePoint, MS Project, Bluebeam, and Smartsheet

· Familiarity with construction documents (plans and specifications)

· Familiarity with public sector contracting and invoicing procedures

BENEFITS

Benefits provided by KPFF include:

• An excellent 401K retirement savings plan with employer contributions
• Medical insurance
• Dental insurance, with a no-premium option
• Vision insurance, with a no-premium option
• Health Savings Account (HSA) option with employer contribution
• Medical Flexible Spending Account (FSA) option
• Dependent care FSA option
• Employee Assistance Program
• Group life insurance
• Short-term disability insurance
• Long-term disability insurance
• Seven paid holidays and two floating holidays
• 10 vacation days annually, which increases with years of service.
• 10 days of personal and sick time to care for yourself and family members.
• Up to one-week (five business days) paid jury duty per year.
• Six weeks of supplemental paid family leave
• Travel accident insurance
• Subsidized ORCA bus/rail pass
• Performance-based bonus program based upon the profitability of the business unit and contributions of the employee to its success.

KPFF is an Equal Employment Opportunity/Affirmative Action Employer.