Project Coordinator Sr (ON-SITE Concord, CA) - Sedgwick Claims Management Services, Inc.

Taking care of people is at the heart of everything we do, and we start by taking care of you, our valued colleague. A career at Sedgwick means experiencing our culture of caring. It means having flexibility and time for all the things that are important to you. It’s an opportunity to do something meaningful, each and every day. It’s having support for your mental, physical, financial and professional needs. It means sharpening your skills and growing your career. And it means working in an environment that celebrates diversity and is fair and inclusive. 

A career at Sedgwick is where passion meets purpose to make a positive impact on the world through the people and organizations we serve. If you are someone who is driven to make a difference, who enjoys a challenge and above all, if you’re someone who cares, there’s a place for you here. Join us and contribute to Sedgwick being a great place to work.

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Project Coordinator Sr (ON-SITE Concord, CA)

PRIMARY PURPOSE: To provide administrative support to the project management team and oversight on complex project documentation preparation; to serve as escalation point for project commitment and project reporting; administrator role for project technology tools and project delivery team or work group training resource.

ESSENTIAL FUNCTIONS and RESPONSIBILITIES

• Oversees project documentation and coordinates documentation revisions and distributions.
• Prepares project status reports for project team.
• Coordinates meeting scheduling and communication plans regarding the projects for delivery.
• Maintains project information and data (software applications, web-based tools, job cost accounting tools, etc.).
• Acts as a point of contact for escalated matters among the team.
• Processes documentation for project commitments.
• Trains new project support team on project policies, administration, and governance.
• Assists management in the implementation of and monitoring the adherence to project governance practices and policies.
• Assists with project administration deliverables (i.e. meeting minutes, budget tracking, schedule updates, move management, closeout).
• Assists in project closeout process including turnover documentation and financial reconciliation.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES

• Performs other duties as assigned.
• Supports the organization's quality program(s).

QUALIFICATIONS

Education & Licensing
High school diploma or GED required. Associate degree or equivalent from an accredited college or university preferred.

Experience
Four (4) years administrative office experience or equivalent combination of education and experience required to include presentation, desktop publishing and graphics software.

Skills & Knowledge

• Knowledge of web technology
• Knowledge of project databases
• Intermediate skills with project management software and Microsoft Office Suite
• Excellent oral and written communication
• PC literate, including Microsoft Office products
• Strong organizational skills
• Excellent interpersonal skills
• Ability to write routine reports and correspondence
• Ability to solve problems in standard situations
• Ability to work in a team environment
• Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT

When applicable and appropriate, consideration will be given to reasonable accommodations.

Mental: Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines

Physical: Computer keyboarding, travel as required

Auditory/Visual: Hearing, vision and talking

As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $23-25/hr. A comprehensive benefits package is offered including but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.

The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.

Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.

If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.