Project Coordinator - Mid-State Industrial Maintenance

Job Summary:

The Project Coordinator performs a variety of administrative functions that support the overall project management team and process through planning, execution, and completion. This position plays a pivotal role in ensuring projects are completed on time, within budget and to the agreed upon quality standards. This role involves coordination of supplies and equipment, maintaining budgets and facilitating effective communication between various stakeholders. This position works closely with the Project Manager and/or the Project Administrator.

Key Responsibilities:

• Gather and document information from the Project Manager regarding project dates, workforce requirements and budgets.
• Submit time clock data to payroll on time.
• Monitor employee time and attendance with daily punch in/out and ensure time is charged appropriately.
• Gather appropriate documentation for customer billing to include but not limited to sales orders, invoices, and POs to be entered in the ERP system.
• Support Project Manager is sourcing, pricing, and ordering needed material for jobs and coordinate delivery of same.
• Complete requisitions and follow up on supplies/materials for timely delivery.
• As needed take notes on pre-bid meetings and job site walk throughs.
• Oversee the process of procuring, managing, and extending rental equipment and agreements. Track delivery, use, location and return of rental equipment.
• Maintain documentation of rental equipment inventory and forward it to corporate office as required.
• Correspond with fabrication shop to coordinate timeliness of completion of items to be delivered to job site.
• As needed get quotes and support purchasing of machine shop materials.
• When necessary, function as an onsite point-of-contact, resolving issues with clients, contractors, and engineers.
• Assist in managing/coordinating industrial maintenance activities.
• Help prepare financial documents, reports, and budgets.
• Estimate labor requirements.
• Communicate organizational information, policies, and procedures to stakeholders.
• Analyze forecasting data to improve business decisions.
• All other duties as assigned.

This job description is intended to provide an overview of the primary responsibilities and duties associated with this position. It is not an exhaustive list of all tasks or requirements. The duties and responsibilities may evolve over time based on organizational needs and at the discretion of management." The importance of one duty or responsibility over another may vary depending on work location.

Education:

• High School Diploma or GED, required.

Experience:

• Prior experience as a Journeyman Mechanic is a plus.
• Experience with Microsoft Project is a plus.
• Basic construction knowledge is required.

Knowledge Skills & Abilities:

• Intermediate skills in Microsoft Word, Excel, and Outlook.
• Thrive in a fast-paced, demanding environment.
• Honest, ethical, and strong integrity.
• Leadership skills, willing to take charge.
• Proactive, takes on responsibilities and challenges.
• Detail-oriented and thorough.
• Adaptable and open to change.
• Analytical thinkers solve work-related issues logically.

Work Location and Travel:

• This position requires travel to various client worksites.

Work environment:

• Cubical or office workstation in a shop environment.
• Duties are also performed at customer industrial locations.
• Industrial environments often have exposure to hazardous chemicals, moving heavy equipment / machinery, and other safety-sensitive hazards / risks.
• Must always be alert and able to safely perform the essential duties of the job without risking harm to oneself or others.

Physical Requirements:

Talk/Hear: Must have the ability to communicate information and ideas so others will understand. Communicate information and ideas clearly when speaking.

Stand/Sit: The person in this position needs to sit for extended periods to drive a car to customer locations. Must be able to stand to make customer presentations.

Walk: Occasionally be able to walk distances to tour customer facilities and projects and move about on varying and uneven terrains.

Use hands/fingers to handle or feel: Often operates a computer to perform general office duties.

Climb: Occasionally may need to climb ladders or stairs to see customer projects.

Stoop, kneel, crouch or crawl: People in this position occasionally need to stoop, kneel crouch or crawl.

See: The person in this position must see well enough to drive to customer locations, safely navigate varying and uneven terrains and view job details to make informed business reports and decisions.

Carry, weight, Lift: The person in this position occasionally be able to lift and carry up to 25lbs.

Exposure to work: Considerable time will be spent in processing environments both in and outdoors. Environments can be loud, dusty, hot, or cold.

Must be legally authorized to work in the United States.

Mid-State participates in E-Verify. Go to https://www.uscis.gov/e-verify to learn more.