Project Management Assistant - COLE ENGINEERING SERVICES INC

Responsibilities include:

This position supports the Program Manager and Deputy Program Manager with scheduling, configuration management, knowledge management and other duties as assigned in the execution of projects.

Scheduling:

• Responsible for program planning and scheduling as well as schedule tracking, analysis, maintenance and reporting.
• Interface with customer, subcontractors, project managers, contracts, senior technical personnel, and senior management.
• Responsible for working with program management staff to develop the program IMP/IMS, as required by contract.
• Creation of detailed program schedules on assigned program(s); identify and monitor the Program Critical Path, and maintain Earned Value metrics for the Program Schedule
• Work with program technical staff to develop three-point estimates for tasks and utilize this data to perform Schedule Risk Assessment (SRA) calculations.
• Measure and assess program performance on a regular basis and generate performance reports, graphs, analysis, etc. Be able to prepare government schedule related data items. Work with Program Management staff to ensure cost/schedule integration is maintained per industry standards. Ensure compliance with CESI EVM policies & procedures, as necessary.
• Work with Program Management staff in the establishment of Work Breakdown Structures (WBSs), as necessary.
• Monitor and report performance against plans to ensure that contractual, schedule objectives are met.

Configuration Management:

• Provide configuration management planning.
• Responsible for identifying and implementing configuration management processes. Review and recommend improvements to existing processes.
• Responsible for creating and maintaining the program Configuration Management Plan.
• Responsible for configuration identification of software and documentation, including assigning unique ID numbers and ensuring version control.
• Maintain version control of software and documentation using GitLab or similar software code repositories.
• Maintain software and hardware configuration control of delivered products to the government at the system and subsystem level.
• Works with others to establish automated and partially automated configuration management processes.
• Implement and maintain a physical CM Library, providing controlled access and reproducing data as needed.
• Regulate the change process to ensure only approved and validated changes are incorporated into program products.
• Track CDRL due dates, ensuring timely delivery and configuration control of all versions.

Knowledge Management:

• Organize and maintain repositories of shared documents, including SharePoint, OneDrive, and Confluence.
• Develop processes to ensure that all repositories are rationally organized and maintained so that documents, policies, and other artifacts are easily retrieved by members of the team.
• Ensures that all documents have appropriate meta data to assist in search and retrieval.
• Recommend improvements in knowledge library for the project.

Education:

• Bachelor’s degree in Business Administration, Accounting, Finance or an Engineering discipline preferred, work related experience can be substituted for degree.
• 7+ years of related job experience in working on government DoD programs.

Knowledge/Skill Requirements:

• Extensive JIRA/Confluence experience (experience with additional scheduling tools is a plus)
• Extensive experience with MS Project.
• IMS resource loading experience; critical path analysis and experience in supporting government program/project management ANSI 748 compliance requirements, and performance measurement schedule baseline experience.
• Must have a working knowledge MS Office, and EVMS principles, including integration of cost and schedule information.
• Must have good presentation, communication, and training skills.
• Must have good analytical skills and work well in teams.
• Must have good organizational skills and ability to coordinate multiple activities effectively.
• Must be self-motivated and able to work with minimal supervision.
• Position requires ability to obtain and maintain a security clearance.

Other Requirements: Please note that pursuant to a government contract, this specific position requires U. S. Citizenship status with ability to obtain a SECRET security clearance. Security Clearance requirements will be specified in the Government's Task Order.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. The above is intended to describe the general contents of and requirements for the performance of this job.

Cole Engineering Services, Inc. is an equal opportunity employer. We consider qualified applicants without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, political affiliation, age, marital status, disability, genetic information, veteran status, membership in an employee organization, or any other basis prohibited by federal, state, or local laws.