Project Manager (f/m/d) - New York, USA Office - Climate Analytics
New York City, NY 10016
About the Job
Job description
Your Responsibilities
Under the direct supervision of the Director of the North America office, the Project Manager is responsible for projects in the North America office. This includes the entire lifecycle of the project from project development, design to project closure.
The Project Manager is responsible for supporting the development of funding proposals for funding entities, contributing to basic research and tools development, and supporting budget creation with up-to-date information on actual costs. You will need to work closely with the fundraising specialists and with content specialists in your team for the development of projects.
The Project Manager is also responsible for the day-to-day management and operations of the project. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope and risk for the entire lifecycle of the project.
The Project Manager is responsible for managing the contract with the funder and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project outputs are capable of carrying the project to successful completion and in some cases, developing follow on projects.
Specific Tasks
Project Development, Project Delivery and Performance
- In close collaboration with the project content lead, support project development in the form of bid submissions, proposal development and budget development along with all other supporting project documentation
- Support the clearance process and contracting for new projects
- Develop, complete and update implementation plans for each of the Projects - including the management of deliverable and milestone trackers, personnel planning and resource management
- Monitor the overall progress of the project and use of resources and initiate corrective action where necessary
- Support facilitation/coordination of meetings with partners and stakeholders, including the organisation of consultations and webinars as needed, the development of agendas, relevant materials, and documentation and dissemination of information
- Ensure that project deliverables are being executed in accordance with the contract
- Manage and record Project deviations and changes
- Lead contract management duties for partner agreements, disbursements and reporting
- Identify, and anticipate promptly, potential risks and issues and advise mitigating measures to the Team Lead and Management Team so that maximum benefit to partner and other stakeholders is achieved
- Comply with all organisational policies and ensure team members are following the established processes and that projects can withstand external and internal audits
- Following all established Procurement protocols for purchasing goods and services for the projects
- Ensure up-to-date maintenance of the project files for the entire life cycle of the project
- Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with Climate Analytics rules and regulations as well as funder regulations
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are made on time
- Manage expenditures against the budget (based on accurate financial reports) in collaboration with the project finance officer
- For project closure purposes, provide a formal handover of the project to the closure manager/ Be the closure manager
- Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations
- Prepare and issue regular project and/or financial reports in accordance with Partner contracts and Climate Analytics Internal requirements for reporting
- Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality)
- Maintain progress reports as required by the organisation’s standard procedures
- Provide routine oversight and analysis of project performance
- Ensure all project team members track and regularly update milestones and targets for the duration of the projects' lifespan
Your profile
- A Bachelor's Degree in Finance, Economics, Business, Project Management, or other related discipline with four years of experience. A technical certification may be accepted instead of a bachelor's degree providing the relevant experience is available
- Proven track record of successfully developing and implementing plans and projects, including but not limited to tracking of project deliverables, resource planning, control, monitoring and reporting, budget development and financial controlling and analysis
- Experience with stakeholder management, including relationship management with both internal and external partners
- Strong IT proficiency and command of project management and reporting tools
- Our working language is English, therefore excellent English writing and verbal skills are necessary
- Five years of relevant experience in Finance and/or Project Management
- Experience in writing reports, performing data analyses, and drafting documents is an asset
- Experience working in an international, non-profit setting
Our offer
- A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work in the field of climate change.
- We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique.
- Flexible work environment and a commitment to hybrid working
- Generous leave days
- Medical Coverage, Dental Coverage, Vision Coverage, retirement plan access and employer contribution, Paid Time Off
Application Deadline: Open until filled
Starting date: As soon as possible
Terms: We are looking for a long-term collaboration. Currently, we can offer a fixed-term contract for 2 years, with the perspective of an extension based on performance and funding
Salary Range: $71,786 - $75,375 (Annual Gross) The salary will be commensurate with qualifications and experience
We are a diverse and inclusive team and welcome your application regardless of your gender, sexual orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any other aspect that makes you unique.
Please apply with your CV and cover letter addressing essential criteria, listing three references, and including your earliest start date and salary expectations
We are a global climate science and policy institute established in 2008 to bring cutting edge analysis to bear on the most pressing issue of our time – climate change.
We are engaged around the world in driving and supporting climate action aligned to the 1.5°C warming limit.
We connect science and policy to empower countries on the frontlines of the climate crisis in international climate negotiations and inform national planning with targeted research, analysis and support.
As the urgency of this problem has grown, so have we. Our team of over 130 counts 32 different nationalities working at our offices in Togo, USA, Australia, Trinidad and Tobago, Nepal and Germany, as well as in a diverse set of countries including Bhutan, Burkina Faso, Samoa and the UK. We are motivated by the desire to empower those most vulnerable – Small Island Developing States and Least Developed Countries – to use the best science and analysis available in the international climate negotiations, as well as developing policies and institutional capacity to adapt to climate change and access to finance.
We work to meet the scientific and challenges surrounding 1.5°C compatible energy-system transformation towards renewables and fossil-fuel phase-out at international, national, sub-national and sectoral levels, tracking and assessing climate action, and setting benchmarks for global, national and regional action.
Our team in North America works closely with vulnerable countries to design the tools and strategies they need to mobilise resources and achieve ambitious climate action. We support a range of countries in the Caribbean and Latin America, but also collaborate with other offices on work in Africa, South Asia, and projects of global scope. The team also works closely with UN agencies and country Missions to the UN, at the epicenter of world diplomacy, to support global processes at the intersection of climate change and sustainable development.
About us
Climate Analytics is a global climate science and policy institute established in 2008 to bring cutting-edge analysis to bear on the most pressing issue of our time – climate change. Our vibrant, international team is composed of 130 staff - half are based at our headquarters in Berlin, Germany, and the remainder work out of our five regional offices in Africa, Australia & Pacific, the Caribbean, South Asia and North America. Click here to find out more.
