Project Manager I (non-IT) - Artech LLC
North Chicago, IL 60064-1802
About the Job
Job Description Project Coordinator, Specialist
Pre-Intake Call Questionnaire
1. Position Title: Project Coordinator, Specialist
Max Bill Rate: *** - *** (prefer keeping closer to ***)
2. Number of Positions Needed: 1
3. Length of Contract: until December 2025
4. Location/Site: North Chicago, IL
5. Hybrid Onsite Schedule
6. What are the top 3-5 skills, experience or education required for this position:
1. Volunteer programs management
2. Strong interpersonal and written communication skills
3. Proficiency in Client Office Suite (Excel, Word, PowerPoint) and volunteer management software (Benevity, Cybergrants, Submittable)
4. Minimum 3 years of experience in volunteer program or event coordination. More experience is acceptable
5. Bachelor's degree in a relevant field (e.g., nonprofit management, human resources) is preferred but not required.
The project specialist is responsible for coordinating logistics for our year-around volunteer program for employees in the U.S. and Puerto Rico and general administrative. The project specialist will work closely with teams of employees, community nonprofit partners and other stakeholders to ensure the successful implementation of team-based volunteer activities and oversee team operations.
Key responsibilities of a project specialist may include, but not limited to:
" Volunteer project coordination:
" Serve as primary contact and facilitator for volunteers in search of opportunities and provide support and guidance.
" Collaborate with *** teams requesting volunteer projects to match team volunteer needs with approved and vetted nonprofit opportunities.
" Communicate team volunteer project goals, timelines, and expectations to volunteers.
" Coordinate and support all planning details of team volunteer activities including, but limited to, pre-project planning, t-shirt distribution, project set-up, coordination with facilities management, etc.
" Volunteer management:
" Build and maintain registration pages within *** s employee volunteering portal.
" Provide ongoing support and guidance to team volunteering projects participants volunteers.
" Maintain accurate records of volunteer hours, activities, and achievements.
" Ensure teams meet the requirements of the internal guidelines on team volunteering, including waiver collections.
" Support evaluation and reporting:
" Monitor and evaluate the effectiveness of the volunteer program.
" Track feedback from volunteers and stakeholders to identify areas for improvement.
" Prepare reports on volunteer activities and impact and provide regular progress updates.
" Support team operations:
" General administrative support, including management of shared mailboxes and respond to inquiries, support invoice processing, track payment status, pulling together financial reports and provide financial performance status updates as needed.
Qualifications and skills required for a volunteer coordinator project specialist may include:
" Three (3) years or more of demonstrated professional in the volunteer program and/or event coordination field.
" Strong project management skills, including the ability to manage multiple projects, prioritize tasks, and work creatively within budget.
" Excellent customer service and communication skills.
" Proficiency in using volunteer management software or event management software such as Benevity, Cybergrants and Submittable, preferred.
" Proficiency in Client suite of tools, including Excel, Word, PowerPoint.
" Ability to work independently and as part of a team to ensure goals are met in advance of a deadline.
" Flexibility and adaptability to changing priorities and needs.
" Person in this position must be able to sit, stand for extended periods of time and lift up to 40 lbs.
Pre-Intake Call Questionnaire
1. Position Title: Project Coordinator, Specialist
Max Bill Rate: *** - *** (prefer keeping closer to ***)
2. Number of Positions Needed: 1
3. Length of Contract: until December 2025
4. Location/Site: North Chicago, IL
5. Hybrid Onsite Schedule
6. What are the top 3-5 skills, experience or education required for this position:
1. Volunteer programs management
2. Strong interpersonal and written communication skills
3. Proficiency in Client Office Suite (Excel, Word, PowerPoint) and volunteer management software (Benevity, Cybergrants, Submittable)
4. Minimum 3 years of experience in volunteer program or event coordination. More experience is acceptable
5. Bachelor's degree in a relevant field (e.g., nonprofit management, human resources) is preferred but not required.
The project specialist is responsible for coordinating logistics for our year-around volunteer program for employees in the U.S. and Puerto Rico and general administrative. The project specialist will work closely with teams of employees, community nonprofit partners and other stakeholders to ensure the successful implementation of team-based volunteer activities and oversee team operations.
Key responsibilities of a project specialist may include, but not limited to:
" Volunteer project coordination:
" Serve as primary contact and facilitator for volunteers in search of opportunities and provide support and guidance.
" Collaborate with *** teams requesting volunteer projects to match team volunteer needs with approved and vetted nonprofit opportunities.
" Communicate team volunteer project goals, timelines, and expectations to volunteers.
" Coordinate and support all planning details of team volunteer activities including, but limited to, pre-project planning, t-shirt distribution, project set-up, coordination with facilities management, etc.
" Volunteer management:
" Build and maintain registration pages within *** s employee volunteering portal.
" Provide ongoing support and guidance to team volunteering projects participants volunteers.
" Maintain accurate records of volunteer hours, activities, and achievements.
" Ensure teams meet the requirements of the internal guidelines on team volunteering, including waiver collections.
" Support evaluation and reporting:
" Monitor and evaluate the effectiveness of the volunteer program.
" Track feedback from volunteers and stakeholders to identify areas for improvement.
" Prepare reports on volunteer activities and impact and provide regular progress updates.
" Support team operations:
" General administrative support, including management of shared mailboxes and respond to inquiries, support invoice processing, track payment status, pulling together financial reports and provide financial performance status updates as needed.
Qualifications and skills required for a volunteer coordinator project specialist may include:
" Three (3) years or more of demonstrated professional in the volunteer program and/or event coordination field.
" Strong project management skills, including the ability to manage multiple projects, prioritize tasks, and work creatively within budget.
" Excellent customer service and communication skills.
" Proficiency in using volunteer management software or event management software such as Benevity, Cybergrants and Submittable, preferred.
" Proficiency in Client suite of tools, including Excel, Word, PowerPoint.
" Ability to work independently and as part of a team to ensure goals are met in advance of a deadline.
" Flexibility and adaptability to changing priorities and needs.
" Person in this position must be able to sit, stand for extended periods of time and lift up to 40 lbs.
Source : Artech LLC
