Project Manager - Information Systems - Illinois Secretary of State

Job Title:    Project Manager - Information Systems Transformation
Division:     Administrative
Union:         N/A
Location:    501 S Second St,Springfield, IL – Sangamon County

Salary:        Salary Commensurate with experience
          
Overview: 

Responsible for leading and managing IT projects from inception to completion, ensuring alignment with organizational objectives, especially those related to Transformation and Modernization. This role involves planning, executing, and finalizing projects within budget and time constraints while maintaining quality standards. Effective communication, leadership, and problem-solving skills are crucial as the Project Manager coordinates with cross-functional teams, manages resources, and navigates project challenges to deliver successful outcomes.

Duties and Responsibilities:

• Leading project planning and implementation, defining project scope, goals, and deliverables that support business goals in collaboration with senior management and stakeholders.
• Coordinating the efforts of team members and third-party contractors or consultants to deliver projects according to plan, while managing project budget and resource allocation.
• Continuously monitoring and reporting on project progress to all stakeholders, utilizing tools to track project performance, specifically to analyze the successful completion of short and long-term goals.
• Identifying and managing project dependencies and critical path, ensuring that project milestones are met and aligning project objectives with company goals.
• Facilitating team communication and collaboration across functional areas to ensure project success and organizational integration.
• Directing and overseeing project engineering and technical personnel, fostering a collaborative environment where each role contributes to project objectives.
• Implementing project changes and interventions to achieve project outputs as necessary, while managing the change request process and updating project documentation.
• Ensuring quality assurance processes are integrated into the project life cycle, meeting all regulatory, legal, and quality standards.
• Engaging in continuous learning and development in project management practices, staying abreast of new technologies and methodologies that may impact project outcomes.
• Performs other duties as required or assigned.

Specific Skills:

• Strong knowledge of project management principles, methodologies, and tools, essential for planning and executing projects effectively.
• Expertise in digital transformation strategies and how they impact business models and processes, enabling successful integration of new technologies.
• Exceptional leadership and communication skills, crucial for guiding teams and ensuring clear communication with stakeholders and team members.
• Proficiency in managing project budgets, resources, and timelines, ensuring projects are delivered within scope, on time, and within budget.
• Ability to navigate complex organizational structures and foster collaboration across departments, enhancing project effectiveness.
• Skilled in risk management and problem-solving, capable of identifying and mitigating project risks to minimize impact on outcomes.
• Experience with Agile, Scrum, or other iterative development methodologies, adapting project management approaches to fit dynamic project needs.
• Strong analytical skills, necessary for evaluating project data and making informed decisions to guide project direction.
• Knowledge of change management principles, aiding in the smooth transition and adoption of new processes and technologies.
• Professional project management certification (e.g., PMP, PRINCE2) is highly beneficial, demonstrating a recognized level of expertise and commitment to the profession.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.

Education and Work Experience:

Requires knowledge, skill and mental development equivalent to the completion of four years college, preferably with courses in computer science, management information systems, mathematics or statistics, minimum three years experience as a Project Manager on Transformation related projects, AND three years managerial experience in a computer-based management information system.

Application Process: 

• Please visit https://ilsos.applytojob.gov/apply to apply by completing the online application; you may also upload a resume or other attachments as needed.
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).  

 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.