Project Manager - Oakland Museum of California

Overview

The Project Manager manages and coordinates institutional projects, including the development, and execution of exhibitions, gallery rotations, traveling exhibitions, public programs, facilities, and digital projects. This position will support other institutional project management needs, including design and production coordination, capital improvement projects, technology systems implementation, and internal process improvement plans.  Responsibilities include drafting schedules, developing and tracking budgets, writing agendas, leading meetings, and facilitating communication between cross-functional teams at all levels. The Project Manager functions as the lynchpin for assigned projects through which most, if not all, of the related activities, are filtered, and is relied upon to be an advocate for their successful completion while fostering inclusivity, equity, and transparency across teams and among individuals. 

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES 

The following reflects OMCA’s definition of essential functions for this position but does not restrict the tasks that may be assigned. OMCA may assign or reassign duties and responsibilities to this position at any time due to reasonable accommodation or other reasons. 

INSTITUTIONAL RESPONSIBILITIES 

• Support the Museum’s mission, values, vision, and core commitment to the visitor experience, community engagement, anti-racism and institutional relevancy for the future; 
• Contribute to and support the OMCA strategic plan, annual priorities, and institutional initiatives such as diversity advancement; 
• Contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation, and openness to many perspectives; 
• Participate in a culture of ongoing learning, collaboration, innovation, creativity, and community engagement. 
• All positions will have core functional responsibilities, cross functional team activation and learning and development as a core function of each role. 

POSITION DUTIES AND RESPONSIBILITIES 

General Project and Exhibition Management 

• Responsible for project management functions on assigned projects. 
• Develop and oversee project budgets and work schedules in consultation with relevant personnel; monitor project expenditures and report against targets; track and continually revise schedules and timelines; monitor progress toward milestones.
• Review, create, manage, and disseminate contracts with independent contractors related to projects assigned in compliance with labor laws and organizational risk management principles. 
• Plan, lead and facilitate core and cross-functional team meetings, as required; foster productive relationships and mutual understanding between project team members and stakeholders; coach and support team leaders in service of effective project completion. 
• For exhibition-related projects, serve as an equal and pivotal member of exhibition and project core teams. 
• Advise teams on current organizational protocols and procedures to ensure consistency and engagement across all institutional projects. 
• Display the competencies of strategic thinking, development of self and others, and ability to deploy and align organizational strategies and objectives. 
• Ensure essential information is communicated consistently and in a timely manner with key partners. 
• Foster a culture of transparency through exemplary and inclusive communication practices. 

Administration and Supervision 

• Participate In the annual budgeting process as a key collaborator. 
• Assist in developing and socializing standard, museum-wide processes and project management tools that support efficient, productive, and inclusive development and implementation of institutional projects; guide staff in the use of these processes and tools in managing projects not assigned a project manager. 

Qualifications

EXPERIENCE 

• A minimum of two years of experience in Project Management or coordination, preferably in an arts, culture, and/or nonprofit environment. 
• Demonstrated experience in coordinating and/or managing projects and staff in a collaborative environment.
• Knowledge of the process of exhibition development, contracting and installation work. 
• Strong communication and written skills; ability to draft business plans to determine the feasibility of undertaking new projects. 
• Proven time management skills with the ability to organize work, set priorities, and meet critical deadlines
• Ability to deliver results, facilitate and influence others and facilitate problem solving beyond temporary solutions.
• Ability to see from a variety of organizational perspectives and to use curiosity as a coaching tool.
• Ability to form and maintain successful working relationships with museum staff, artists, collaborators, and other external constituents.
• English language proficiency in both spoken and written form. 
• Asana, Smartsheet and/or other project management software, Filemaker or other database software experience required.
• Content knowledge in the areas of California art, natural sciences or history is a plus.
• Knowledge of the roles played by educators, developers, designers, programmers, curators, and marketers is a plus. 

WORK ENVIRONMENT 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The environment may include: 

• Museum environment involves both indoor and outdoor working conditions 
• Ability to travel between OMCA locations, and other travel as required by position responsibilities 

EEO STATEMENT 

The Oakland Museum of California is dedicated to diversity, inclusion, accessibility and equity. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sexual orientation, gender identity, national origin, ability/disability status, protected veteran status, or any other characteristic protected by law. We highly encourage our diverse community to apply for available employment, internship, fellowship and volunteer positions at the Museum, as we aim to ensure our staff reflects the diversity of our visitors and the surrounding community. In compliance with the Americans with Disabilities Act, OMCA will provide reasonable accommodations to qualified individuals with disabilities. 

COMPENSATION: $89,300 - $89,300 annually