Project Manager at The Planet Group

The Project Manager (PM) is responsible for coordinating and managing all necessary resources throughout the entire project, from start-up through closeout. The PM shall ensure that the Owners/ Companys expectations and budgetary guidelines are met or exceeded. The PM manages the project from beginning to end including: budget, costs, schedule, risk management, insurances, general work performance and quality, and overall progress against the plan.

Qualifications
Physical Requirements

• Must be able to walk the job site including the ability to climb ladders and traverse uneven surfaces.
• Must be able to sit or stand for long periods of time for meeting attendance and computer work.
• Must be able to provide own transportation to job sites.

Necessary Attributes

• Core Values Possess honesty, integrity and family values
• Strong work ethic Must be able to set and achieve goals
• Dependable Must consistently follow through on assignments and tasks
• Positive attitude Creates a good environment for co-workers
• Self-motivated Is constantly seeking new opportunities to learn, grow and lead
• Team Oriented Makes the most out of collaboration
• Effective Communicator Communication is clear and professional
• Flexible Can adapt to changing situations in a positive manner

 
Responsibilities

• Lead and Communicate with Field Supervision, Subcontractors and Vendors to assist them in working to the Project Schedule.
• Partners with Superintendent to achieve project goals.
• Represent the company with Owner(s), Architects, Consultants, Government Authorities, Vendors and Subcontractors.
• Administer all financial aspects of the project including Owners contract, subcontracts, and purchase orders.
• Build effective working relationships with clients and project team members.
• Manage multiple projects depending on size, complexity, and type.
• Perform duties of the Assistant Project Manager should project size, budget, or staffing limitations exist.
• Evaluate team performance and identify training needs. Mentor and coach team members.
• Follows the Company Standard Operating Procedures. Leads by example.
• Initiate, manage and update the Team Agreement as needed. Fosters a team approach.
• Participates in job site coverage, as needed.

Preconstruction

• Work with selected team on proposal and presentation.
• Provide constructability reviews of drawings and budget updates as necessary and coordinate input from Superintendent.
• Review Subcontractor bidders list and amend as required.
• Review and discuss any onerous client RFP requirements with Project Executive and / or Sr. Project Manager.

Project Start-Up

• Manage process to obtain all necessary permits.
• Review drawings and specifications to become completely familiar with the project.
• Review prime contract with Project Executive and Superintendent. Ensure any specific contractual conditions are included in Subcontract documents.
• Prepare Original Budget Summary and review with Superintendent prior to submitting to Accounting.
• Develop contract schedule with Superintendent. Identify and track any special requirements (such as owner furnished items, DPH sign offs, 3rd party accreditations, etc).
• Develop RFI, COR, and submittal requirements, process and review with Superintendent and APM.
• Review RFI, COR, and submittal procedures with Owner/ Architect/ Superintendent/ APM.
• Review field mobilization and site access plan with Superintendent (ICRA, ILSM, Campus rules, etc); Obtain approvals from Owner, Town and/or City.
• Identify all utility requirements and assign responsible party and track/assist progress.
• Prepare Subcontractor start-up package and chair Subcontractor kick-off meeting. Include Owner/Architect as appropriate.
• Procure critical subcontractors immediately and complete buyouts to meet project schedule requirements, not to exceed 60 days.
• Include Superintendent input when creating Subcontractor Exhibit B Scope Sheets.

Ongoing Projects

• Attend weekly project and subcontractor meetings, manage preparation and distribution of meeting minutes well in advance of next meeting and maintain close client, architect and engineering relations; chair as appropriate.
• Manage maintenance of project logs (RFIs, Submittals, CORs) and review with Superintendent/Owner/Architect/APM on a weekly basis.
• Conduct weekly project team meetings. Review job status, logs, cost forecast, schedule, etc.
• Monitor executed subcontracts and insurance certificates. Verify subcontracts and insurance are in place prior to a Subcontractor working in the field. Track subcontractor bonds as required.
• Price out PCOs in a timely manner and submit monthly owner change orders as required.
• Update & distribute project master schedule with input from Superintendent on no less than a monthly basis.
• Manage on monthly basis cost report, projected cost forecast, and make budget adjustments in preparation for job cost review. Ensure that all potential exposures are forecasted and reviewed monthly.
• Walk jobsite on no less than a weekly basis. Review quality of work with Superintendent.
• Assist Superintendent in resolution of all critical issues, RFIs, etc. that could affect quality, cost, or schedule. Provide documentation as necessary.
• Maintain close relations with subcontractors, including early notification of submittal & material delivery schedule expectations.

Project Closeout

• Complete and implement project closeout checklist.
• Manage issuance and completion of punch list to Subcontractors and identify date that punch list work needs to be complete and verified in writing of completion by Subcontractor.
• Prepare final Owner billings in a timely manner and submit final billings, including retention within 30 days of obtaining C of O.
• Identify project completion date with Owner and obtain Certificate of Substantial Completion if appropriate.
• Issue final subcontract change orders and update final cost report within 60 days of obtaining C of O.
• Manage close out documentation assembly for submission to Owner. Relationship Management
• Develop and maintain close communication with Owner and Architect and understand their expectations. Foster collaborative and team-oriented approach.
• Maintain close subcontractor relations with communication, fairness, issuing timely change orders and timely payment.
• Maintain good relations with Government agencies.
• Lead by example.
• Mentor Assistant Project Managers and Project Administrators assigned to the team.
• Maintain open communication with senior management and project team. Communicate with Project Executive of project process and issues.
• Build a positive relationship with owners and architects for potential future work. Repeat clients show confidence in the company and project manager. Financial Management
• Approve Subcontractor and material invoices in accordance with published schedule from Accounting. Ensure timely completion to keep requisition process on schedule.
• Manage all requisitions and payments including lien releases and project payroll. Maintain best possible cash flow throughout the project and address/communicate issues proactively.
• Review all requisitions prior to distribution to owner/architect for accuracy and completeness.