Project Manager, Service Contracts - Massachusetts Water Resources Authority

DIVISION:Operations

DEPARTMENT:Maintenance

UNION/GRADE: Unit 9/Grade 25

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BASIC PURPOSE:

Provides technical assistance in support of the overall maintenance program, civil design services and field-inspection services for various Operations construction and maintenance projects. Manages service contracts including oversight, development, procurement, implementation and administration for metropolitan Boston and Authority wide facilities, equipment, systems and property.

SUPERVISION RECEIVED:

Works under the general supervision of a Program Manager and Sr. Program Manager Maintenance

SUPERVISION EXERCISED:

Exercises close supervision of assigned staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Solicits input from stakeholders and develops new and modified service contracts as assigned in a timely fashion to ensure contract continuity.
• Manages assigned staff in support of service contracts and other maintenance activities.
• Prepares required documentation to procure service contracts including but not limited to: cost estimates, contract requisition, contract bid packages, prevailing wage rates, responses to bidders, bid evaluations, and staff summaries. Works with procurement staff and managers to finalize all required contract and award documentation.
• Administers assigned service contracts, including but not limited to scheduling, documenting, and tracking preventative, corrective & emergency services; documenting and tracking certificate/permit needs; and tracking project budgets.
• Analyzes Maximo data for assigned assets to evaluate equipment maintenance effectiveness and to make improvement recommendations. Works with maintenance and work coordination managers to ensure documentation is being recorded in the maintenance management system (MAXIMO) for all assigned service contracts.
• Performs periodic site assessments/audits/inspections of work performed on assigned service contracts to ensure contract compliance. Reviews and approves invoices after confirmation that it corresponds with the work performed.
• Tracks all Operations Division service contracts to provide reports on budget and schedule updates to managers and financial staff upon request.
• Identifies the need for change orders and prepares change order documentation (PCO, Staff Summaries, CO, etc.) to meet financial shortfalls, and closes out assigned service contracts.
• Develops and administers warranty program for assigned assets.
• Defines, develops, administers and refines programs to support a pro-active maintenance environment. Guides efforts to ensure reliability and maintainability of equipment, processes, utilities, facilities and safety systems.
• Responsible for annual condition assessment and development of asset replacement strategy for assigned assets.
• Coordinates project and service contract activities with engineering consultants, contractors, manufacturers, and operations and maintenance staff as required.
• Develops conceptual sketches, field measurements and reviews manufacturer product data. Compiles designs and drawings, provides first draft layouts, and details options for review. Incorporates review comments into a final version with minimal technical guidance, supervision and direction.
• Oversees modifications to operation and maintenance documentation with respect to facility design modification and upgrades.
• Develops and maintains files and familiarity with all applicable codes, code addenda, code cases and industry standards applicable to facility equipment, buildings and grounds. Ensure that service contract documents comply.
• Provides oral and written reports detailing results of problem investigations and economic justification for proposed changes.
• Performs related duties as required.

DESIRED MINIMUM QUALIFICATIONS:

Education and Experience:

• A four (4) year college degree or Bachelor of Science in civil, mechanical or facilities engineering or a related field; and
• A thorough knowledge of the operation and maintenance of large Municipal Water & Sewerage systems, facilities and equipment as normally attained through at least five (5) years of experience; or
• Any equivalent combination of education and experience.

Necessary Knowledge, Skills and Abilities:

• Demonstrated knowledge of building, equipment and grounds maintenance, including general and specific knowledge of installation and maintenance principles and practices.
• Knowledge of Massachusetts bidding laws including M.G.L., Chapter 30 and Chapter 149 construction bidding regulations.
• Demonstrated ability to procure and administer contracts used to inspect, service, and repair facilities and facility components of similar magnitude and complexity to those under MWRA responsibility.
• Demonstrated abilities to work as part of a project team, to develop and maintain productive working relationships with external parties, and to function independently with minimal supervision.
• Familiarity with state-of-the-art asset management strategies including reliability centered maintenance, and preventative and predictive maintenance programs.
• Proficiency with personal computers, handheld computer devices, word processing, spreadsheets, CMMS and engineering applications software required.
• Ability to prepare applications and obtain occupancy permits, wetland permits and historic permits from relevant local, state and federal agencies.
• Excellent interpersonal, verbal and written communications skills required.

SPECIAL REQUIREMENTS:

• A valid Massachusetts Class D Motor Vehicle Operator's License.
• Registered Professional Engineers license preferred.
• A valid Grade II Water Treatment Operators License or Grade II Distribution Operators License, or Grade 2 Wastewater Operator's license preferred.

TOOLS AND EQUIPMENT USED:

Office equipment as normally associated with the use of telephone, personal computer including word processing and other software, copy and fax machine.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable.

Accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, including office equipment or controls and reach with hands and arms. The employee frequently is required to sit and talk or hear. The employee is required to stand, walk, climb or balance, stoop, kneel, crouch or crawl, and smell.

The employee must frequently lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, peripheral vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee regularly works in an office environment. The employee occasionally works near moving mechanical parts, and is occasionally exposed to outdoor weather conditions.

The noise level in the work environment is usually moderately quiet in an office setting.

Massachusetts Water Resources Authority (MWRA) is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national or ethnic origin, age, religion, disability, sex or gender, sexual orientation, gender identity or expression, or veteran status.