Property Accounts Controller - TEXAS INTER FAITH MANAGEMENT

POSITION SUMMARY

Texas Inter-Faith Management/40i is a non-profit organization affiliated with The Inter-Faith Group (IFG), which is an alliance of seven independently operated non-profits that share a collective mission to create quality affordable housing and support services to families.  Our team members are expected to embrace, exemplify and uphold our core values of Stewardship, Hard-working, Well-respected, Innovation, and Neighborly cooperation (SHWIN), in order to foster positive relationships both within the organization and with external stakeholders.

We are seeking a full-time Property Accounts Controller with expertise in property accounting, primarily focused on finalizing all 18+ balance sheets for each site, while processing necessary budget and financial reports to the Executive Director. This role will be responsible for providing financial oversight to all related accounts, audits, and tax compiling needed for directors and investors. This position requires strong attention to detail, financial and accounting skills, and the ability to maintain relationships with internal teams, third-party vendors, and external housing agencies.

Job Type: Full-time

Schedule: Monday-Friday, 8-hour shift.

Responsibilities include but are not limited to:

• Maintain responsibility for all financial management, including monthly financial statements, accounts receivable, accounts payable, inventory control, general ledger, bank reconciliations, and tax payments.
• Assist and support annual audits, ensuring financial compliance with established accounting procedures.
• Assist in the preparation and review of property and program budgets annually, while performing fiscally responsible budget preparations and monitoring expenditures.
• Review surplus cash distribution on an annual and bi-annual basis to ensure proper allocation.
• Maintain depreciation schedules for properties and manage the fixed asset system, including depreciation calculations.
• Review replacement reserve calculations bi-annually for accuracy and compliance with internal policies.
• Submit quarterly financial reports and dashboards to investors and executive directors, ensuring transparency and accuracy.
• Review and sign off on monthly balance sheet reconciliations, ensure all entries are correct and accounts are balanced.
• Maintain the integrity of the property’s general ledgers on a monthly basis for accurate record-keeping and reconciliations.
• Review and approve journal entries on a monthly basis, with a focus on larger amounts that require additional approval.
• Prepare and distribute property financial statements monthly to relevant stakeholders.
• Manage the control of the chart of accounts, account creation, and financial report layouts, ensuring that financial reporting is clear and accessible.
• Review expense allocations from corporate departments and ensure they are accurately reflected in property financials.
• Review and sign off on check runs, funds transfers, and new bank account creations as needed, ensuring proper approval processes are followed.
• Establish weekly accounting team meetings to ensure alignment, accountability, and timely communication within the team.
• Create and implement a standard account reconciliation format, ensuring consistency across the organization.
• Create and manage a centralized server location for saving all account reconciliations for easy access and review.
• Remain up to date with tax laws and correspond with federal, state, and local tax agencies on behalf of the company.
• Monitor cash flow on a continual basis, ensuring sufficient liquidity for operations while auditing cash receipts, accounts receivable, and related bookkeeping.
• Prepare comparative analysis reports and statements reflecting variations in costs and revenues, while providing strategic financial guidance to leadership.
• Maintain positive working relationships with clients, vendors, and coworkers, promoting a high-quality service image for the organization.
• Research and resolve financial-related questions or concerns from clients in a friendly and timely manner.
• Assist with other special accounting or financial projects as assigned.

MINIMUM QUALIFICATIONS (KNOWLEDGE, SKILLS, AND ABILITIES)

Knowledge & Skills:

• Strong understanding of nonprofit accounting principles and compliance requirements.
• Proficiency in financial software and tools, with excellent knowledge of Microsoft Excel and QuickBooks.
• Excellent verbal and written communication skills with the ability to present financial information and make data driven decisions/recommendations.
• Ability to lead team of two and more, as we grow, and develop new sites.
• Exceptional attention to detail, with strong organizational and analytical skills.
• Ability to work independently while collaborating effectively with cross-functional teams.