Property Administrator - Avison Young

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

The Property Administrator reports to the Property Manager, Senior Property Manager or General Manager and provides a variety of clerical and administrative support services to the Property Management Team. The individual in this position works closely under the direction of the Property Manager, Senior Property Manager or General Manager and the duties and responsibilities may include assisting with budgeting, financial reporting, billing rent, collecting rent, accounts payable, vendor services, and maintaining files.

Responsibilities

Responsibilities:

• Supports the planning, budgeting and control of operating and capital expenditures. Assists in the preparation of annual budgets, forecasts, monthly reports, and variance reports.
• Assist with accounts receivable and accounts payable, including collection of rent, accruals, paymentof expenses, common area maintenance estimates, true-ups, reconciliations, compliance with lease terms, and preparation of all related documentation.
• Responds to tenant requests and needs and coordinates with Property Management Team to assist in resolving issues.
• Assist in the selection and performance of vendor services, including preparation of request for proposals and service agreements. Monitor vendor performance to ensure compliance and standards established in the service agreement are being met.
• Responsible for scheduling and facilitating maintenance with vendors and tenants.
•  Document and track all certificates of insurance from vendors and tenants.
• Maintain accurate and pertinent information for vendors and tenants.
• Prepare correspondence and memos to tenants and vendors.
• Establish and maintain positive relationships with internal and external tenants and vendors.
• Maintain all lease and property related files.
• Answer and direct incoming calls.
• Open and distribute incoming mail.
• Schedule and coordinate meetings and tenant events.

Qualifications

• 3 + years of related Property Management experience or post-secondary courses in property management required.
• Strong communication and interpersonal skills, both oral and written.
• Knowledge of operating statements and strong understanding of budgets and recoveries
• A focus on customer service and working as part of a team.
• Ability to meet deadlines, prioritize tasks and work well under pressure
• Results oriented, detail oriented and accurate
• Exceptional problem solving and attention to detail
• Proficiency in Microsoft Word, Excel and Outlook
• Experience with Yardi accounting system a definite asset
• Should possess a valid driver’s license and an operable vehicle to facilitate travel within the portfolio

Workplace Type

Our Equal Opportunity Commitment

Our Equal Opportunity Commitment

Avison Young is proud to be an equal opportunity employer, committed to promoting diversity and inclusivity within our workforce. Our non-discrimination policy ensures that all individuals are treated equally, regardless of race, gender, religion, sexual orientation, or disability. We believe in fostering a positive and inclusive work environment that values accessibility and fair recruitment practices for all employees. We hope you will join us in committing to create a workplace that is fair, equitable, and welcoming to all.

Benefits offered to full time W2 employees:

• Traditional and Roth 401k with generous employer match and immediate vesting
• 12 weeks of Paid Parental Leave after one year of tenure
• Medical, Dental, Vision Insurance
• Company paid Life and AD&D Insurance
• Company paid Short & Long-Term Disability
• Voluntary Critical Illness and Accident Coverage
• Healthcare, Dependent Care, Commuter & Transit Pre-Tax Benefits
• Wellness program
• Employee Assistance Program (EAP)

Work-Life Balance:

• Competitive paid vacation days
• 2 personal/wellness days
• Paid holidays plus 2 floating holidays
• Annual volunteer day for Day of Giving