Property Controller - Country Club of Winter Haven

Property Controller

Primary Duties: Manage the general accounting activities of the property including accounts payable, member billing and member inquires, payroll and cash management / receivables. Manage cash flow on a daily / weekly / monthly basis including cash forecasting and projections. Develop and/or adhere to existing policies and procedures to control and coordinate accounting, auditing, budgets, cost control, payroll, taxes and related financial activities and records.

Essential Duties and Responsibilities:

• Ensure that procedures are in place to safeguard company assets, assure that records are accurately maintained and that established policies and practices are satisfactorily and consistently followed.
• Ensure all cash and receipts are collected and proper bank deposits are made.
• Perform daily reconciliation of point of sale revenues, tax liabilities, and cash/charge receipts.
• Manage any cash banks (petty cash, cash drawers, caddie cash, etc.) at the property.
• Prepare and/or supervise the preparation of applicable federal, state and local tax returns.
• Ensure that all business licenses, liquor licenses, certificates of operation, and other licenses/permits are current and properly maintained.
• Manage employment activities for the property, including but not limited to assisting Department Heads with personnel recruitment and selection, performance evaluations, training, compensation planning, discipline, and terminations.
• Responsible for Human Resource administrative duties including but not limited to maintaining the employee files/records, onboarding new staff members (staff handbook review and benefit orientation), and unemployment compensation reporting.
• Manage the insurance administrative duties for the property, including but not limited to claim reporting and supporting the General Manager in company-wide safety programs such as Safety National.
• Manage the payroll process for the property ensuring timely and accurate pay of staff.
• Maintain the property time keeping system. Work closely with home office payroll team to prepare/edit weekly time sheets, enter and submit bi-weekly payroll to home office and track employee vacation.
• Maintain knowledge of current and projected industry developments through continuous attention to golf industry periodicals and participation in relevant trade associations and organizations.
• Assist the GM/COO and Senior Leadership Team in the development and implementation of the organizational strategy, budget, and annual objectives.
• Perpetually manage the Club's capital reserves and expenditures.
• Perform other duties as appropriate.

Initial Priorities of the Property Controller:

• Observe, listen, ask questions, and learn about the culture, history and operation of the Country Club of Winter Haven. Build trust with leadership, staff and members.
• Become familiar with the daily operations, documents, financials, budgets, bylaws and membership transactions.
• Support team members, work to build synergy between departments.
• Learn accounting systems and reporting (Jonas) in use at CCWH. Evaluate and make recommendations to elevate, enhance and streamline our systems and reporting. Certi-Pay, Timeco, ClubEssentials, etc.

Candidate Qualifications

• High ethical standards, impeccable reputation in business, and a collaborative leadership style.
• Extensive financial experience in the hospitality industry.
• Ability to translate complex financial concepts to individuals at all levels including finance committee and non-finance managers.
• A team player who values the Club's internal employees with the same respect as our members, vendors, and other stakeholders.
• Adherence to employee core values and internal controls
• Strong analytical, written/verbal, and oral communication skills
• Excellent organizational and time management skills
• Ability to maintain a high level of confidentiality.
• Advanced knowledge in Microsoft Office, Excel, accounting database applications and Jonas software.
• Professional and Positive attitude
• A minimum of 5 years' experience in similar role with a verifiable track record of success and growth: ideally beginning in accounting, followed by financial planning and analysis.

Salary, Benefits and Perks

Salary and compensation

• Commensurate with experience and qualifications
• Cell phone stipend
• Relocation expenses if applicable

Insurance

• Health, Vision, and Dental
• Life Insurance

Retirement

• 401k and IRA with 50% match up to 6% of income after one year of employment

Sick & Paid Time Off

• PTO available after 60 days of employment, 6 paid holidays per year

Free meals while working at the Club and while off-site performing Club Business

Educational Opportunities and Association Dues - The club encourages and promotes continued education and growth of the team. The Club will pay relevant industry and association dues along with approved conferences and educational courses as the budget allows.