Property Manager - Jones Lang LaSalle Incorporated

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

The Property Manager role is based on-site. *Local market requirements may vary.

WHAT YOU’LL BE DOING

Communication and Leadership:

• Effectively and regularly communicate with the General Manager and/or Regional Leadership on significant operating issues at the building, including client or tenant concerns.

Budgeting and Financial Management:

• Assist in the preparation of the annual budget and associated documentation, such as explanatory notes.
• Review financial statements and reports for the property, including occupancy rates and lease expiration dates.
• Analyze financial statements to project future financial positions and budget requirements.
• Prepare and review financial reports for clients on a monthly, quarterly, and annual basis, complying with the requirements in the management services agreement.

Property Inspections and Enhancements:

• Inspect properties and equipment to assess the extent of service and equipment required.
• Recommend, justify, develop, and coordinate projects aimed at enhancing the value of the buildings.
• Work with the Engineering and maintenance team to facilitate maintenance, repairs, or renovations. Obtain bids from outside contractors following client and JLL guidelines.
• Manage construction projects, such as tenant improvements, restroom renovations, and major repair and maintenance projects. Review construction specifications or plans, seeking advice from relevant stakeholders.

Lease Administration and Tenant Relations:

• Support the Brokerage Team in the review of lease proposals and lease language.
• Manage the lease administration process, from reviewing lease proposals to coordinating tenant construction and preparing lease abstracts.
• Maintain an intimate knowledge of lease agreements, ensuring compliance from an accounting and operations standpoint.
• Act as the primary or secondary contact for tenants regarding tenant service requests. Proactively meet with tenant representatives on a scheduled basis.

Financial Management and Contracting:

• Work with Client Accounting Services to manage the accounting process and direct on-site bookkeeping functions and the collection process.
• Review account aging reports to assess collection status and outstanding balances. Evaluate current collection policies and procedures.
• Submit tenant accounts to attorneys or agencies for collection with client approval. Assist with tenant evictions in compliance with court orders and instructions from specified attorneys and clients.
• Prepare adjustments to the tenant billing process, demonstrating a strong understanding of CPI increases, CAM reconciliations, escalations, recoveries, special charges, etc.
• Competitively bid and prepare all service contracts to ensure high-quality and cost-effective services. Analyze contract bids, submit bids and recommendations, and execute standard form contract agreements. Act as the primary contact for service contractors and vendors.

Team Communication:

• Regularly communicate with the property team, providing necessary support and information to this primary tenant contact.

ADDITIONAL DUTIES and RESPONSIBILITIES:

• Inspect all properties on a regular basis to ensure that building operations are conducted according to JLL standards and procedures.
• Establish, communicate, and manage the tenant move-in/move-out process to minimize disruption to established tenants.
• Ensure that appropriate insurance requirements are in place for all properties.

WHAT YOU BRING TO THE TABLE

Education/Experience:

• Minimum of three (5) years of commercial real estate or property management experience, including budget preparation/financial reporting, knowledge of building systems, lease documentation, and administration.

Skills and Abilities:

Communication Skills:

• Ability to read, analyze, and interpret legal documents (lease documents, claims of lien, etc.), business periodicals, professional journals, technical procedures, and government regulations.
• Proficiency in producing well-written reports, business correspondence, and procedure manuals.
• Effective presentation skills to communicate information to senior level management, clients, tenants, vendors, peers, and the public.

Mathematical Skills:

• Ability to calculate figures and amounts, such as discounts, interest, commissions, prorations, percentages, and basic rent, parking fees, and late fees.
• Proficiency in applying concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to analyze, interpret, and explain financial statements and calculate dollar and percentage variances.
• Strong financial and accounting acumen, including a clear understanding of cash and accrual accounting procedures.

Reasoning Ability:

• Strong problem-solving skills, including the ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to solve practical problems and handle a variety of concrete variables in situations with limited standardization.
• Ability to interpret various instructions presented in written, oral, diagram, or schedule form.
• Strategic thinking skills with a focus on implementation and execution.

Estimated total compensation for this position:

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

Remote –Jacksonville, FL

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests.This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Uspage > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.