Proposal Manager/Technical Writer - Hybrid - Latitude Inc

Responsibilities

• Proposal Management:
• Lead the end-to-end proposal development process, including planning, coordinating, writing, editing, and submitting proposals.
• Manage proposal timelines, ensuring all deliverables are met on time and proposals are compliant with RFP/RFI requirements.
• Collaborate with cross-functional teams (sales, engineering, operations, and SMEs) to gather necessary information for proposals.
• Ensure proposals align with the company's strategic goals and reflect a thorough understanding of customer needs.
• Technical Writing:
• Write and edit technical documents, including user manuals, system documentation, product guides, and reports.
• Translate complex technical concepts into clear, user-friendly language for both technical and non-technical audiences.
• Ensure consistency, clarity, and accuracy in all technical documentation, adhering to company and industry standards.
• Content Development & Customization:
• Develop and maintain a library of reusable proposal content, including technical descriptions, case studies, resumes, and project summaries.
• Tailor proposal responses to address specific customer requirements, incorporating feedback from technical teams and leadership.
• Create proposal templates and ensure consistency in formatting, branding, and tone throughout the document.
• Compliance & Quality Assurance:
• Ensure proposals are compliant with all customer requirements, including formatting, content structure, and submission guidelines.
• Review proposals and technical documents for grammar, punctuation, and consistency.
• Conduct final quality checks on all submissions to ensure high standards of professionalism.
• Proposal Strategy & Solutioning:
• Collaborate with the sales and business development teams to develop proposal strategies that differentiate the company from competitors.
• Lead brainstorming sessions with SMEs and technical staff to develop winning themes and solutions for proposals.
• Analyze RFPs, RFIs, and RFQs to identify key win themes and customer priorities.
• Document Management:
• Maintain version control and organization of all proposal and technical documentation.
• Ensure all documentation is properly archived and accessible to relevant team members for future reference.
• Maintain an organized repository of proposal templates, technical documentation, and other relevant resources.
• Market & Competitive Research:
• Conduct market research to identify customer needs, industry trends, and competitor offerings to improve proposal effectiveness.
• Incorporate research findings into proposals to create more targeted and competitive responses.
• Team Collaboration & Communication:
• Work closely with SMEs to extract technical information and ensure accuracy in proposals and documentation.
• Coordinate with project managers, engineers, and other stakeholders to ensure proposals accurately reflect project capabilities and goals.
• Facilitate proposal review meetings and debrief sessions to continuously improve processes.

Qualifications

• Bachelor's degree in English, Communications, Business, or a related technical field.
• 8+ years of experience in proposal management and technical writing, preferably in a technology, engineering, or government contracting environment.
• Strong understanding of proposal development processes, including RFP, RFI, and RFQ submissions.
• Excellent writing, editing, and communication skills, with a focus on clarity and accuracy.
• Ability to manage multiple proposals and projects simultaneously in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and other documentation tools.
• Familiarity with industry-specific software (e.g., SharePoint, Salesforce) is a plus.

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