Proposal & Marketing Coordinator - Rincon Consultants, Inc

Rincon Consultants, Inc. is seeking an organized Marketing Coordinator who will be primarily responsible for coordinating and implementing of marketing projects which includes preparation of proposals and statement of qualifications, interview presentations, resource materials, and reports. As part of the Marketing team this person will collaborate with different departments and staff of all levels. We are looking for someone who is as passionate about our work within the A/E/C industry and has the skills and attitude to be successful.

The Marketing Team is dedicated to cultivating a dynamic, collaborative, and innovative team culture that not only welcomes new team members who meet our qualifications but also seamlessly integrates them into our distinctive values.

Our vision is to set the industry standard that marketing and communications professionals aspire to join as we shape our unique identity and carve out a path for our firm. In our pursuit of excellence, we maintain an unwavering commitment to professionalism and integrity, driving our ambitious achievements through our branding and business development initiatives.

The Rincon Marketing Team takes pride in championing Rincon's people-centric culture, fostering sustained success for both individuals and the collective team. While this role may offer flexible work arrangements that can include a mix of in-office and remote work, our changing business needs will ultimately determine our level of remote-work flexibility. Additionally, to promote in-person collaboration and client teaming, we prioritize hiring those who reside within 50 miles of a Rincon office which currently includes: Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura. Please note, this position is listed for the City of San Diego but is also available at all the locations stated in this job description.

Overview of Key Duties and Responsibilities:

• Collaborate with Project Managers and Marketing to prepare materials, including qualifications, brochures, presentations, newsletters, proposals, award submittals, announcements and reports
• Assist in maintaining, distributing, and tracking opportunities from lead distribution services
• Tracking and maintaining business development opportunities/pursuits
• Write non-technical content for pursuits and marketing materials
• Participate in preparations for interviews and client presentations
• Analyze Requests for Proposals (RFPs) / Requests for Qualifications (RFQs), lead kick-off meetings, develop and manage proposal schedules and milestones, and coordinate and guide proposal contributors including subconsultants
• Gather content from a variety of writers and sources and edit to produce persuasive copy with a consistent voice and tone
• Write cover letters, firm capabilities, project descriptions, staff resumes, and other marketing and qualifications information
• Coordinate business development materials including proposals, statements of qualifications, and letters of interest
• Create and update collateral materials including brochures, cut sheets, PPT presentations using existing design templates and brand standards
• Participate in the business development team meetings and other marketing projects as needed
• Assist in conducting market and client research to support strategic planning efforts
• Organize and file resumes, project descriptions, and boilerplate information
• Manage and collaborate the production to packaging efforts on all proposals with the publishing team
• Coordinate special projects/events, as needed
• Perform other duties as assigned by supervisor(s)

• BS/BA degree in marketing, communications, journalism, public relations, or an equivalent level of experience
• 2 years of working experience in the Environmental/Architecture/Engineering/Construction or other related professional services industry
• Ability to work effectively within a group, as well as independently; seek help as needed and contribute to team and company culture
• Proficiency with Microsoft Office, Adobe Creative Suite (specifically InDesign), and other desktop publishing programs
• Detail-oriented with the ability to multi-task in a fast-paced environment, and to manage multiple projects, deadlines, priorities, and teams
• Excellent verbal, interpersonal and written communication skills
• Creative thinker with a positive attitude who enjoys a challenge and finding solutions

Rincon Consultants, Inc. is an award-winning leader in providing quality environmental consulting services throughout California and is recognized as a ‘Best Environmental Services Firm to Work For’ by the Zweig Group. We partner with clients in sectors such as transportation, energy and infrastructure, sustainability, climate change, oil and gas, water, commercial, private development, and government. Our 400 associates in 13 offices located in Northern, Central and Southern California are dedicated professionals who combine their passion with our purpose.

The base salary range for this full-time position is $60,000-$80,000, plus benefits and a generous bonus program. At Rincon, our salary ranges are based on market median of similar jobs, according to third party salary benchmark surveys. The base pay that is actually offered will take into account internal equity and also may vary depending on the candidate’s job-related knowledge, skills, and experience.

We are proud to offer a comprehensive Total Rewards Package, providing our valued employees with many benefits to enhance their well-being and financial security. Our health benefits include a range of options such as HMO, PPO, HDHP, and Health Savings Account choices, ensuring you have the flexibility to select the plan that best suits your needs. 
 
Additionally, you can enjoy peace of mind with employer-paid life and long-term disability insurance, as well as dental, vision, and prescription drug coverage. We prioritize your well-being by offering three weeks of vacation accrual in the first year, paid sick leave, and paid holidays, ensuring you have ample time off to rejuvenate. Planning for your future is made easier through our 401(k) / Profit Sharing Retirement Plan and bonus opportunities. 

Beyond the essentials, Rincon recognizes the importance of personal and professional growth, that's why we provide opportunities for professional development and mentoring. Our commitment extends to the community through Volunteer Pay for a Day, reinforcing the values of social responsibility. Moreover, we go the extra mile with additional perks like Flexible Spending & Dependent Care, Supplemental life insurance, Legal Shield, Identity Protection, Pet Insurance, and much more. Check out more details on our Rincon Consultants webpage here! 

 

Rincon Consultants, Inc does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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