Proposal Specialist II - AECOM

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

AECOM is looking for a Proposal Specialist to join the East Region Marketing team. This will be a hybrid position including a combination of both remote and in-office, that can be based in, but not limited to the following Florida locations: Orlando, Miami, Tallahassee and Tampa. 

Job Responsibilities: 

• Assists with large proposals and able to lead small to medium proposals (cross regions or business lines), and supports from capture through to interview stage, as required.
• Coordinates content and information for qualifications and proposals, including schedule, templates, compliance, content plan and production. Provides conceptual leadership for document design. May serve as lead writer/editor for resumes and past performance sections for proposals.
• May facilitate color review (Pink and Red team) reviews, and apply lessons learned to add value to proposals. Manages the implementation of proposal and presentation revisions based on direction from review teams.
• Participates in go/no-go and greenlight analyses in compliance with delegation of authority guidelines, capture planning and positioning activities as they pertain to preparation for the proposal.
• Completes internal debriefs for proposals they lead and reviews debriefs and reviews client feedback on proposals to ensure and demonstrate continuous improvement.
• Has solid working knowledge of company quality procedures and approval processes (legal, contracts, DOA, signatory).
• Liaises with appropriate/relevant business line team, operations, technical, and business development professionals to support or develop marketing information (including but not limited to case studies/project sheets and capabilities summaries).
• Provides guidance to entry level proposal team members
• Performs a self-check of work prior to submitting to others for review/approval

Minimum requirements:

• BA/BS + 2 years of experience collaborating within a marketing team to lead and/or support proposal activity or a demonstrated equivalency of education and/or experience.

Preferred Qualifications:

• BA/BS in Journalism, English, Communications, Marketing or a related field
• InDesign software experience
• Understands marketing and communications concepts
• Prior experience working within the AEC industry
• Strong written communication skills
• The ability to recognize, process, and present written information
• Proficient in MS Office (current version): Word, Excel, and PowerPoint; as well as desktop publishing software (Adobe Creative Suite)
• Organizational, writing/researching/editing, and time management skills
• Strong organizational aptitude and attention to detail
• Ability to operate within a team setting

• This position does not include sponsorship for United States work authorization now or in the future
• Relocation assistance and/or per diem is not offered for this position
• All your information will be kept confidential according to EEO guidelines

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.