Proposal Specialist II - AECOM
Newark, NJ
About the Job
Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
AECOM is seeking a Proposal Specialist to support our NY Metro based marketing team. This position will be based in the New York Metropolitan area and will be a hybrid position including a combination of both remote and in-office, with the expectation to go into the Manhattan AECOM office (605 Third Ave, New York) at least 1 day a week.
Major Responsibilities:
Pursuit Strategy, Development and Quality
+ Responsible for managing responses to requests for qualifications (RFQ) and requests for proposals (RFP), across multiple disciplines – transportation, water, environment/energy, PM/CM
+ Leads and/or participates in proposal strategy development and planning with capture teams and helps develop and apply the win plan, themes, and discriminators throughout marketing materials.
+ Develop proposal outlines and schedule and manage them for compliance
+ Run proposal project team/proposal review meetings and manage proposal and presentation revisions based on direction from review teams.
+ Proactively gather materials from project team and write, edit, and coordinate proposal content, ensuring compliance with client requirements.
+ Coordinate graphics, including organization charts, maps, flow charts, and matrices, with graphics team
+ Coordinate with subconsultant companies to request and collect marketing materials for proposal submissions
+ Proactively conduct quality assurance/quality control on proposal/marketing materials through strong grammatical skills and attention to consistency and detail
+ Perform final layout in InDesign and produce hard copies if required
+ Update SalesForce database with proposal information in a timely fashion
Qualifications
Minimum Requirements:
+ BA/BS + 2 years of relevant proposal writing experience or a demonstrated equivalency of experience and/or education.
Preferred Qualifications:
+ BA/BS in Journalism, English, Communications, Marketing or a related field
+ 3-4 years of relevant proposal writing experience a plus
+ Prior experience in the AEC industry preferred
+ Organizational and administrative skills, including the ability to manage and complete varied work tasks on schedule
+ Excellent verbal and written communication skills; ability to write and edit proposal materials
+ Diplomacy with peers and internal clients in handling challenging situations
+ Takes initiative and formulates creative ideas in proposals, presentations, and other marketing related areas
+ Experience with graphic design and layout. Proficient in ADOBE Acrobat Suite, specifically InDesign
+ Proficient in Microsoft Office Suite, CRM SalesForce
+ A professional demeanor and excellent interpersonal skills
+ Strong organizational and time management skills to juggle multiple tasks with differing deadlines
+ Ability to multi-task in a fast-paced environment
+ Work may occasionally be required in the evenings or weekends to meet deadlines
Additional Information
+ Relocation assistance and/or per diem is not offered for this position.
+ This position does not include sponsorship for United States work authorization now or in the future
Offered compensation will be based on location and individual qualifications. The expected range is $85,000.00 - $120,000.00.
About AECOM
AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, U.S. and global well-being programs, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.
ReqID: J10116107
Business Line: Geography OH
Business Group: DCS
Strategic Business Unit: East
Career Area: Marketing & Communications
Work Location Model: Hybrid
Legal Entity: AECOM Technical Services Inc
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
AECOM is seeking a Proposal Specialist to support our NY Metro based marketing team. This position will be based in the New York Metropolitan area and will be a hybrid position including a combination of both remote and in-office, with the expectation to go into the Manhattan AECOM office (605 Third Ave, New York) at least 1 day a week.
Major Responsibilities:
Pursuit Strategy, Development and Quality
+ Responsible for managing responses to requests for qualifications (RFQ) and requests for proposals (RFP), across multiple disciplines – transportation, water, environment/energy, PM/CM
+ Leads and/or participates in proposal strategy development and planning with capture teams and helps develop and apply the win plan, themes, and discriminators throughout marketing materials.
+ Develop proposal outlines and schedule and manage them for compliance
+ Run proposal project team/proposal review meetings and manage proposal and presentation revisions based on direction from review teams.
+ Proactively gather materials from project team and write, edit, and coordinate proposal content, ensuring compliance with client requirements.
+ Coordinate graphics, including organization charts, maps, flow charts, and matrices, with graphics team
+ Coordinate with subconsultant companies to request and collect marketing materials for proposal submissions
+ Proactively conduct quality assurance/quality control on proposal/marketing materials through strong grammatical skills and attention to consistency and detail
+ Perform final layout in InDesign and produce hard copies if required
+ Update SalesForce database with proposal information in a timely fashion
Qualifications
Minimum Requirements:
+ BA/BS + 2 years of relevant proposal writing experience or a demonstrated equivalency of experience and/or education.
Preferred Qualifications:
+ BA/BS in Journalism, English, Communications, Marketing or a related field
+ 3-4 years of relevant proposal writing experience a plus
+ Prior experience in the AEC industry preferred
+ Organizational and administrative skills, including the ability to manage and complete varied work tasks on schedule
+ Excellent verbal and written communication skills; ability to write and edit proposal materials
+ Diplomacy with peers and internal clients in handling challenging situations
+ Takes initiative and formulates creative ideas in proposals, presentations, and other marketing related areas
+ Experience with graphic design and layout. Proficient in ADOBE Acrobat Suite, specifically InDesign
+ Proficient in Microsoft Office Suite, CRM SalesForce
+ A professional demeanor and excellent interpersonal skills
+ Strong organizational and time management skills to juggle multiple tasks with differing deadlines
+ Ability to multi-task in a fast-paced environment
+ Work may occasionally be required in the evenings or weekends to meet deadlines
Additional Information
+ Relocation assistance and/or per diem is not offered for this position.
+ This position does not include sponsorship for United States work authorization now or in the future
Offered compensation will be based on location and individual qualifications. The expected range is $85,000.00 - $120,000.00.
About AECOM
AECOM is proud to offer a comprehensive benefits program to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absence, voluntary benefits, perks, U.S. and global well-being programs, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.
Freedom to Grow in a World of Opportunity
You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.
You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.
AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.
Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.
All your information will be kept confidential according to EEO guidelines.
ReqID: J10116107
Business Line: Geography OH
Business Group: DCS
Strategic Business Unit: East
Career Area: Marketing & Communications
Work Location Model: Hybrid
Legal Entity: AECOM Technical Services Inc
Source : AECOM