Proposals and Pursuits Coordinator - (Remote) at Reed Smith LLP

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

Job Duties and Responsibilities

• Supporting Proposal Managers on large, complex RFP activates.
• Project managing and delivering on some end-to-end RFP opportunities, ensuring the firm’s best practice processes are followed throughout.
• Assisting in identifying winning strategies and drafting persuasive key sales messages that seek to differentiate what Reed Smith has to offer.
• Coordinating and managing inputs from a variety of stakeholders.
• Drafting, editing, formatting, and producing RFP response documents utilizing both standard content text tailored as appropriate to the opportunity, whilst also drafting some content from scratch (for example, executive summaries).
• Supporting attorneys in preparation for client presentations.
• Ensuring all proposal opportunities are tracked within the firm’s CRM system.
• Helping to maintain a library of proposal-related content.
• Creating proposal-related reports.
• This job specification may continue to evolve according to the needs of the groups / firm.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Bachelor’s degree or above in marketing, communications, or related field.

Experience: 2-4 years working in a similar professional services environment in a bid/pitch-heavy role

Skills:

• Proposals experience within a professional services environment.
• Excellent attention to detail, grammar, and proof-reading skills.
• Strong IT literacy.
• Confident and credible in dealing with senior stakeholders, including partners and senior managers.
• Self-starter who can show initiative and get on with tasks without the need for significant supervision and direction.
• Significant experience in a partnership environment in a similar role with an appreciation of the benefits of a focused client approach.
• Ability to learn about the firm quickly and grasp technical terms.
• Have the confidence to present ideas and views clearly and with conviction.
• Adopt a flexible and versatile approach to work and enjoy working with a team with different needs, styles, and requirements.
• To be collaborative, resourceful, proactive, and creative.
• Ability to create and maintain visibility within the team.
• Have tenacity and show willingness to implement new ideas.
• Have the confidence and be alert to sensitivities, to challenge and take a robust commercial stance, where appropriate.
• Have a proactive and solutions-based approach as well as having a can-do approach to delivering needs of the firm.

Other

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Essential Job Functions:

• The ability to work calmly under pressure, juggling multiple. deadlines and managing the expectations of demanding internal clients.
• Excellent drafting and writing ability, with an emphasis on creating an engaging “first time working product”.
• Exceptional organizational and time management skills.
• High level of attention to detail and organizational skills.
• Ability to liaise with people at all levels, throughout different geographies, and time zones.
• Excellent oral and written communication skills and willingness to approach senior partners and attorneys with new concepts and ideas.
• Ability to grasp and apply new ideas and communicate with various personalities at all levels.
• Must possess great interpersonal and communication skills.
• Ability to utilize technology, including computers and telecommunication devices.
• Ability to work long days as required.

Working Conditions: Works remotely. Occasionally called upon to work hours in excess of your normal daily schedule. Potential for in-office work requests as needed, so proximity to the office is important. 

 

Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Pittsburgh, Houston and Dallas: $72,000 - $89,200
• Chicago: $77,400 - $95,890

Benefits Package - General Overview:

• 401k Plan
• Medical
• Health Savings Account
• Virtual Health
• Dental
• Vision
• Accident
• Hospital indemnity
• Critical illness
• Life insurance
• Short term disability
• Long term disability
• Flexible Spending Accounts
• Lyra Health EAP
• Paid Family Leave
• College Savings Plan
• Transportation benefit
• Back-up Child Care
• College Coach
• Pet insurance
• Paid time off

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.