Proposals and Pursuits Senior Coordinator – Global Corporate Group - (Remote) at Reed Smith LLP

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This role supports the firm’s global Corporate practice group, to drive its business development and marketing efforts through pitching and proposals. Our Corporate group consists of more than 300 lawyers, who execute our clients’ transactions and advise them on their inward and outward investment activities whenever and wherever they need us. Ongoing exposure to clients of all types and sizes – ranging from private companies, PE-backed, major listed companies to international conglomerates – has given us an understanding of their world that goes well beyond the scope of our work. We know the challenges that a business can face as it grows and how our input can set it on a solid future path. The Proposals and Pursuits Senior Coordinator will handle Corporate related RFPs and pitches, including capability statements and other client-facing marketing materials. The successful candidate will work largely autonomously in terms of the day-to-day business of Corporate RFPs, but also collaboratively with the business development professionals supporting the Corporate Group globally, as well as the central proposals and pursuits team. The position sits within a growing, creative, and energetic firm-wide marketing team of professionals and reports to the central proposal team Senior Proposal Manager (based in Leeds, UK), with a dotted line into the Senior Business Development Manager for Corporate.

Job Duties and Responsibilities

• Coordinate and manage business development and marketing initiatives and work across the Reed Smith Corporate Group firmwide.
• Preparing responses to capability statements and Requests for Proposal (RFPs) for the Corporate Group, including project managing and delivering end-to-end RFP opportunities, ensuring the firm’s best practice processes are followed throughout.
• Identifying winning strategies and drafting persuasive key sales messages that successfully differentiate what Reed Smith has to offer.
• Coordinating and managing inputs from a variety of stakeholders to maximize effectiveness of proposals and increase Reed Smith’s win percentage.
• Drafting, editing, formatting, and producing RFP response documents tailored to the opportunity.
• Preparing attorneys and other professionals for presentations to clients and potential clients to successfully win proposals.
• Updating and maintaining matter information, experience descriptions and practice-group specific content for Corporate in the firm’s experience system, Foundation.
• Conducting post-proposal reviews to identify areas for improvement, lessons learned, and establish best practices for future opportunities.
• Ensuring all proposal opportunities are tracked within the firm’s CRM system.
• Be a subject matter expert for the groups and have a strong understanding of industry participants, competitors, and firm clients. Stay up to date on trends and apply that knowledge to identify business/marketing opportunities.
• Creating proposal-related reports.
• This job specification may continue to evolve according to the needs of the group/firm.

Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time.

Requirements

Education: Bachelor’s degree or above in marketing, communications, or related field.

Experience:  4-7 years working in a similar professional services environment in a bid/pitch-heavy role

Skills:

• Proposals experience within a professional services environment.
• Excellent attention to detail, grammar, and proof-reading skills.
• Strong IT literacy.
• Confident and credible in dealing with senior stakeholders, including partners and senior managers.
• Self-starter who can show initiative and get on with tasks without the need for significant supervision and direction.
• Significant experience in a partnership environment in a similar role with an appreciation of the benefits of a sector and focused client approach.
• Ability to learn about the Corporate practice quickly and grasp technical terms.
• Have the confidence to present ideas and views clearly and with conviction.
• Excellent drafting and writing ability, with an emphasis on creating an engaging “first time working product”.
• Adopt a flexible and versatile approach to work and enjoy working with a team with different needs, styles, and requirements.
• To be collaborative, resourceful, proactive, and creative.
• Ability to create and maintain visibility within the group.
• Have tenacity and show willingness to implement new ideas.
• Have the confidence and be alert to sensitivities, to challenge and take a robust commercial stance, where appropriate.
• Have a proactive and solutions-based approach as well as having a can-do approach to delivering needs of the Corporate group.

Other

Supervisory Responsibilities: None initially, but this may change as the team develops.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, copier, scanner, etc.

Essential Job Functions:

• The ability to work calmly under pressure, juggling multiple. deadlines and managing the expectations of demanding internal clients.
• Excellent drafting and writing ability, with an emphasis on creating an engaging “first time working product”.
• Exceptional organizational and time management skills.
• Ability to work effectively in a fast-paced environment, use independent judgment and discretion and adapt to changing work situations.
• High level of attention to detail and organizational skills.
• Ability to liaise with people at all levels, throughout different geographies, and time zones.
• Excellent oral and written communication skills and willingness to approach senior partners and attorneys with new concepts and ideas.
• Ability to grasp and apply new ideas and communicate with various personalities at all levels.
• Must possess great interpersonal and communication skills.
• Ability to utilize technology, including computers and telecommunication devices.
• Ability to work long days as required.

Working Conditions: Works remotely. Occasionally called upon to work hours in excess of your normal daily schedule. Potential for in-office work requests as needed, so proximity to the office is important. 

Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

• Houston and Dallas: $80,000- 95,000

• Chicago: $80,000- $95,000

Benefits Package - General Overview:

• 401k Plan
• Medical
• Health Savings Account
• Virtual Health
• Dental
• Vision
• Accident
• Hospital indemnity
• Critical illness
• Life insurance
• Short term disability
• Long term disability
• Flexible Spending Accounts
• Lyra Health EAP
• Paid Family Leave
• College Savings Plan
• Transportation benefit
• Back-up Child Care
• College Coach
• Pet insurance
• Paid sick time
• Vacation time

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith's success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran's status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.